Assistant Administrative

CONNIE E. ANGELES- ALSOUSA

Mob: +971-**-***-****

E-mail: ******.*******@*****.***

Visa: Husband Visa

License: UAE Driving License

OBJECTIVE

Seeking an environment that offers challenge, enhances, continuous learning, stimulates creativity and originality to boost professional growth.

QUALIFICATION SUMMARY

More than years of professional experience in providing office administrative and clerical support, including handling confidential information. Extremely skilled in MS Office and with a typing speed of 60-up wpm. Accustomed to meeting tight deadlines, excellent telephone, filing and organizational skills, strong oral and written communication skills. Experienced in travel arrangements which includes booking and arranging air tickets. KNOWLEDGE, SKILLS AND ABILITIES

Flexibility and adaptability

Administrative and HR ability.

Typing skills: 60 - up wpm

Interpersonal/human relations skills

Ability to maintain confidentiality.

Dependable and self-motivated, can work without supervision.

Organizational skills and the ability to Multi-task

Fast-learner and willing to learn new things

Knowledge of MS Office and the internet.

Communication skills

WORK EXPERIENCE

TAMAYAZ EMPLOYMENT SERVICES LLC January 2017 – PRESENT Abu Dhabi, UAE

Duties and Responsibilities:

Contracts Coordinator

Coordinates with the Clients and/or any prospective Clients with regards to their manpower needs and organizational requirements.

Prepares quotation and proforma invoices.

Assist in negotiating the terms, dates and payments of contracts with Clients.

Prepares contract agreements for Clients, from early draft form through finalization process.

Review all incoming contracts and agreements to ensure that it is not open to unnecessary loss or liability and ensuring that they adhere and complies with the Company policy.

Review signed contract agreement packages to ensure that all required documents have been accurately received.

Follows up with responsible parties, internally and externally, to obtain missing or corrected documents required as part of the contract agreement package.

Process contract agreement for execution;

Drafts, edits and routine contract amendments

Responds to email and telephone inquiries documents-related matters;

Transmittal of formal documentation to Clients.

Track contract status and contracts through implementation process.

Prepares documentation for LOA application and submission.

Coordinate with Payroll Team, Accounts Team and vendors to resolve invoicing discrepancies, if any.

Offer ad-hoc administrative support to the Management and all other departments.

Handling Supplier Registrations with Oil & Gas Companies – ADNOC, ENEC, and other Government Companies

May perform other duties and responsibilities as required. Collections Coordinator:

Monitor payment history and aging reports to ensure invoices are paid within terms.

Collect accounts receivables through telephone, mail, and email contact with customers.

Contact customers to investigate reasons for late payments, reviewing terms of sales, service, or credit contract with customers and to encourage future payment within terms.

Works in a team environment to improve cash flow, delinquency, DSO and minimize bad debt.

Provides back-up to AR team members

Provide total support to external and internal customers with regards to receivables inquiries in order to obtain permanent resolution of problem/issues.

Complete other ad hoc assignments as needed.

Assistant and Secretary to the Company Owner:

Acting as a first point of contact, dealing with correspondence and phone calls

Managing diaries and organizing meetings and appointments, often controlling access to the Management

Booking and arranging travel, transport and accommodation

Reminding the executive on the important tasks and deadlines

Liaising with staff, suppliers and clients

Typing, compiling and preparing reports, presentations and correspondences

Various ad hoc requests

Operations Coordinator

Act as back-up to Manager in performing business operations duties (mobilization, demobilization)

Provide support to Operations Manager as and when required

Support the Manager in managing and resolving operational issues

Perform general office administrative and clerical duties EXPLORER FOR EMPLOYMENT SERVICES October 15, 2014 – December 31, 2016

Abu Dhabi, United Arab Emirates

Contracts Coordinator / Collections Coordinator

Duties and Responsibilities:

Contracts Coordinator

Coordinates with the Clients and/or any prospective Clients with regards to their manpower needs and organizational requirements.

Prepares quotation and proforma invoices.

Processing and preparing contracts.

Coordinate and maintain contracts, including all related documentations, from early draft form through expirations and archiving.

Review all incoming contracts and agreements to ensure that it is not open to unnecessary loss or liability and ensuring that they adhere and complies with the Company policy.

Carrying out appropriate Contract negotiations, commercial amendments and driving justified and effective changes through the contracts where required.

To ensure financial payments occur within the contractual agreed period.

Transmittal of formal documentation to Clients.

Track contract status and contracts through implementation process.

Prepares documentation for LOA application and submission.

Coordinate with Payroll Team, Accounts Team and vendors to resolve invoicing discrepancies, if any.

Offer ad-hoc administrative support to the Management and all other departments.

Handling Supplier Registrations with Oil & Gas Companies – ADNOC, ENEC, etc.

May perform other duties and responsibilities as required. Collections Coordinator:

Monitor payment history and aging reports to ensure invoices are paid within terms.

Collect accounts receivables through telephone, mail, and email contact with customers.

Contact customers to investigate reasons for late payments, reviewing terms of sales, service, or credit contract with customers and to encourage future payment within terms.

Works in a team environment to improve cash flow, delinquency, DSO and minimize bad debt.

Provides back-up to AR team members

Provide total support to external and internal customers with regards to receivables inquiries in order to obtain permanent resolution of problem/issues.

Complete other ad hoc assignments as needed.

CARLOS IRENE TELECOM LLC March 2014 – October 2014 Abu Dhabi, U.A.E.

Secretary / Office-In-Charge

Duties and Responsibilities:

Office in Charge

Scheduling meetings with partners / vendors / suppliers on behalf of the Director

Preparing correspondence and sending e-mails

Answer, screen and direct calls.

Documents preparation for visa application, including visa medical.

Coordinating with suppliers (getting quotes, following up on deliveries, preparing LPOs, etc…)

Preparing Quotations, LPO’s and processing invoices.

Processing of payroll and disbursement of employee’s salary – on cash basis and pay slip for bank transfer

Following up with clients for payments and deliveries

Managing deliveries of materials for clients and preparing delivery notes for all materials

Providing customer service including receiving and assisting visitors

Overall office keeping which includes: maintain the inflow and outflow of stationeries, arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and receive and sort mail and other packages

Performs other related duties and responsibilities as required NATIONAL CORPORATION FOR TOURISM & HOTELS September 2011 – March 2014 Abu Dhabi, UAE

Administrative Assistant

Duties and Responsibilities:

In-charge of passports of around 5,000 staff.

Documents preparation for visa application, both for newly hired and renewals, including visa medical.

In-charge of health insurance for all staff including high position managers

Documentations, application, and follow-ups related to Medical Insurance

In-charge of medical for food handlers and non-food handlers

Coordinating with location managers with regards to medicals, passport renewals, and other related personnel issues and concerns.

Documents preparation for on-shore and off-shore (NDC Location) for ADMA and ZADCO Induction

Documentation for ADMA and ZADCO Travel Cards

Arranging chopper booking for on-shore staffs

Scanning and photocopying and filings of documents.

Performs other related duties and responsibilities as required. CONNECT ADVERTISING LLC, DUBAI, UAE January 18, 2009 – July 7, 2011 Administrative Assistant / Receptionist

Duties and Responsibilities:

Preparing weekly sales reports for the Director and the Account Management teams

Scheduling meetings with partners / vendors / suppliers on behalf of the Director

Coordinating with suppliers for production related matters (getting quotes, following up on deliveries, preparing LPOs, etc…)

Preparing and processing invoices and monthly Statement of Accounts

Following up with clients for payments

Preparing Job Sheets for the team and maintaining a log on an internal system

Assisting the team for uploading materials for the clients / suppliers

Managing deliveries of materials for clients and preparing delivery notes for all materials

Sending documents by courier (international and domestic) and preparing Proforma Invoices

Faxing, photocopying, scanning and filing documents

Booking and arranging air ticket

Providing customer service including receiving and assisting visitors

Overall office keeping: maintain the inflow and outflow of stationeries, arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and receive and sort mail and other packages

Answer, screen and direct calls.

Performs other related duties and responsibilities as required TAMCO MIDDLE EAST, JEBEL ALI, U.A.E November 28, 2007 – January 15, 2009 Administrative Assistant

Duties and Responsibilities:

Preparing appointment for newly join employee; taking the signatures of all concerned signatories;

Leave Administration – maintaining, updating and keeping leave records of the employees.

Prepare and calculate Settlements (Annual Leave, Final, Emergency Leave and Ticket/Leave Encashment) and forward to accounts department for payment.

Prepare End of Service Entitlement for submission to JAFZA for cancellation of VISA.

Arranging and booking Air-tickets.

Preparing LPO and checking Invoices for Tickets issued.

Updating daily attendance in the database.

Processing of payroll and disbursement of employee’s salary – on cash basis and pay slip for bank transfer.

Checking Invoices of Sub-Con Companies against actual time worked and forward to Accounts department for payments.

Faxing documents; performs photocopying and scanning; and other production services.

Distribution of faxes, typing correspondence etc.,

Attending phone calls.

Maintaining employee files and the HR/Admin filing system.

Performs related duties as assigned and required. LOCAL GOVERNMENT UNIT OF BOTOLAN October 1, 2001 – November 27, 2007 Clerk II – cum HR Assistant and

Public Employment Service Office (PESO) Coordinator Duties and Responsibilities:

As HR Assistant and PESO Coordinator

Assist HRM Officer in recruitment, selection and employment processing.

Employee orientation, development, and recordkeeping;

Assisting with employee relations;

Compensation and benefits administration and recordkeeping;

Leave Administration;

Prepares appointments for newly join employee; taking the signatures of all concerned signatories; submit to the Office of the Civil Service Commission with complete attachments for approval.

Attend meetings, seminars and trainings;

Serves as Liaison Officer between departments, faculty and staff; and with Government Offices and Non- Government Organizations.

Coordinating with various recruitment agencies for manpower pooling/recruitment like jobs fair.

Signs in behalf of my immediate supervisor, as delegated, her name to correspondence, requisitions, vouchers, and other forms of consequences.

As Clerk II

Attending and screening phone calls.

Makes arrangements for events and meetings;

Composes and types correspondence, distributes mail;

Prepares and maintains telephone directory and other company/agency information.

Maintains confidential files.

Performs related duties as assigned and required. RTC BRANCH 70, IBA, ZAMBALES, PHILIPPINES January 3, 2001 – September 30, 2001 Clerk cum Stenographer (Contractual)

Duties and Responsibilities:

Taking down notes / dictations during hearing and transcribe them.

Filing and organizing records.

Faxing, scanning, and distribution of mails and correspondence to the concerned persons.

Performs related duties as assigned.

OFFICE OF THE CITY PROSECUTOR October 16, 2000 – December 31, 2000 OLONGAPO CITY, PHILIPPINES

Clerk cum Stenographer (Trainee)

Duties and Responsibilities:

Taking down notes / dictations during hearing and transcribe them.

Filing and organizing records.

Faxing, scanning, and distribution of mails and correspondence to the concerned persons.

Performs related duties as assigned.

TRAINING(S)

Daman Sales Administration Guidelines and Requirements – October 19, 2011

Contact this candidate