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Document Control Office

Location:
Riyadh, Saudi Arabia
Salary:
10000
Posted:
July 26, 2020

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Resume:

Cell # 009**-*********

SHOEB KHOWAJA

S/O

KHOWAJA PARVEZ AHMAD

Email: adeuy9@r.postjobfree.com

Date of Birth: 16th

Sep 1986

Position Apply: Senior Document Controller

IQAMA STATUS: TRANSFERABLE

Education:

Master of Business Administration (MBA) from Manav Bharti University.

(Correspondence MBA), 2011.

Post Graduate Diploma in Marketing Management (PGDMM) from FMSR, Aligarh Muslim University

(AMU), with IST division in 2009.

B.com (Hons): Bachelor of Commerce (Graduation Degree) Aligarh Muslim University (With Saudi Consulate)

Senior Secondary School Certificate Aligarh Muslim University (12th )

Secondary School Certificate Aligarh Muslim University (10th ) Work Experience

Ten (10) years Gulf Experience in Documentation Department ( Construction Field) Two (2) years Indian Experience in construction field MANENS TIFS SPA (Italy)

Riyadh, KSA

Security Forces – Medical Center Project Riyadh & Jeddah Date: 18th

Jan 2016 to Present

Position: Senior Document Controller Specialist

Employer: Manens Tifs Italy (SPA- KSA)

Client: Ministry of Interior (MOI)

Project: Security Forces Medical Project Riyadh & Jeddah Working Software: Primavera Contract Management (PCM) Duties:

Plans, organizes and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.

Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.

Processes one or more document types through all procedural steps in accordance with well- defined procedures and guidelines. Ensures that pre-established document control requirements (e.g. which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.

Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.

Managing & controlling the DCC department to run smoothly without any issues.

Uploading all receiving documents from contractor and closing all documents from technical office manager in PCM.

Taking part with PCO to prepare the DCC procedure & implementing in PCM.

Assisting & guiding site dcc for fast up process of documents, drawings & other related works.

Responsible to receiving of project related document submittal, method statement, product submittal, sample submittal, vendor submittal, supplier qualification, standard supplier qualification, technical document, design drawing, shop drawing and other related to project.

Ensuring that all incoming technical document, submittal, correspondence and transmittal from contractors are comply with document management plan as per company procedure.

Coordinating with contractors if anything not comply with DMP.

Responsible for distribution of correspondence, vendor/supplier submittal, supplier qualification submittal, product submittal, technical document & drawing to the right person

& right department as per define distribution matrix.

Guide, Direct, Motivate and Train Team Members to Perform Effectively.

All office documents and Technical documents should review and verify prior to distribute to the concerned Engineers / Departments.

Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

Input the data into Excel Master Register for records and easy access.

Preparing the weekly dashboard report to know the status of all incoming documents.

Preparing the monthly report for drawings, technical documents, vendors and other submittals.

Uploading the soft copy of documents, drawings into the system via SALAM application for electronic archive purpose and easy retrieval.

Generating the new number for letter, transmittal & different type of documents and reports as per document management plan.

Monitoring the minutes of meeting & keeping record for easy track.

Assisting for filing system as well as to store the hard copies in a safe place for future requirements.

Managing the team of messengers for project related document delivery to clients & site office.

Highlight Potential Problem Areas to Management so that these are addressed and resolved on time.

Report the daily activities to the manager.

Establish and maintain the Central Filing System in line with requirements.

Set up and Control the Reference Library.

DUBAI BIN LADEN CO.

Riyadh, KSA

Date: 23rd

Jan 2010 to 17th

Jan 2016

Position: Senior Document Controller

Employer: Dubai bin laden com (SBG Group)

Project: King Abdullah Financial District- KAFD

Consultant: DAR AL Riyadh

Client: Rayadah Investment Company (RIC)

Type of Project: High and Medium Size Buildings (Malls, office and Residential) Project Value: Approximately 40 Billion SAR

Working Software: Primavera Contract Management (PCM) PERSONAL SUMMARY

A document controller with a proven ability to establish and maintain an effective Filing and archiving system for paper documents and elect runic documents and files in accordance with company and archiving procedures. Possessing extensive Knowledge of: electronic data management systems, supplier document controls, Electronic filing systems, LCI/DFO final handover and also technical library

(Inc. Codes and standards, and legislation) etc.

Easy going by nature and able to get along with both work colleagues and senior Managers, Currently looking for a suitable document controller position. Duties:

Coordinate With Consultant Engineers.

Preparing Inspection Request, Concrete pouring Request, RFI and MIR ( Material Inspection Request)

Preparing Weekly, Cumulative and Monthly Reports and submit to consultant.

Perform routine visit to site to monitor the following items minimum once a week.

Review With Foreman manpower requirements and inform PM should a change be needed.

Coordinate work of sub-trades.

Attend site meetings the PM is unable to be present for and take down necessary information.

Controlling & Master file system (Proper Filling No's) including computerized filling.

Documents flow control.

Responsibilities for control of all incoming and outgoing documents.

Receiving of Documentation i.e. (drawings, data-sheets, specifications, procedures, work instructions, operating manuals; regarding—Electrical, Mechanical (Plumbing, HVAC), Structural and civil works, pipeline disciplines) registration, updating & distribution.

Prepare the Minutes of Meetings Agenda.

Prepare and logging Materials, as-built, Drawings, T.Q. NCR and Transmittals.

Handling of Quality Records / Registration in UNIX Base Data System.

Handling of Site Queries and Clarification Request to verify discrepancies in the work with reference to drawings, Technical Specifications or actual site conditions.

Handling of Non-Conformity Reports (NCR).

Verify / distribution of Production Work Control documentation to the related sites.

Compile Quality Documents and prepare Dossiers needed at site.

Filing of Technical documentation according to respective Tags Numbers.

Fax Operation and General Duties.

FALCON CONTRUCTION CO.

India

Responsible for establishing and maintaining an effective document control Systems. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties.

Date: Jan 2009, up to Jan 2010.

Position: Junior Document Controller

Employer: Falcon Construction Company

Duties:

Maintaining a tracking facility to enable documents to be updated easily.

Scanning in all relevant new documents.

Checking dispatch documents are accurate.

Presentation and filing of documents and drawings.

Responsible for maintaining hard copy information.

Issuing and distributing controlled copies of information.

Managing and maintaining a Meridian Document Control System.

Provide advice on procedures of issue and methods in accessing the system.

Ensuring all documents is as up to date as possible within electronic filing systems. KEY SKILLS AND COMPETENCIES

Strong IT, database and communication skills.

Experience with document control packages such as PCM.

Excellent interpersonal skills and a professional telephone manner.

Utilizing a range of office software, including email, spreadsheets and databases.

A comprehensive understanding of health and safety regulations.

Ability to evaluate, prioritize, organize and delegate work schedules.

Assisting departments with queries on documentation requirements & submissions.

Able to react quickly and effectively when dealing with challenging situations. Computer Literacy:

Well aware with Primavera Contract Management (PCM) Software.

Well aware with ACONEX, VBC/ Dashboard System, Crystal Reports.

Well aware with Windows XP, Windows Vista Operating System.

Trouble Shootings Hardware and Software.

Internet Web Browsing.

MS Office (MS Word, MS Excel, MS PowerPoint, MS Outlook Express)

Typing Speed 35 - 40 wpm

Communication Skills:

English, Arabic & Urdu

PERSONAL INFORMATION:

Nationality: INDIAN

License: Saudi Driving License

Others: Saudi Council of Accounting (SOSPA)

Interest: Sports Cricket and footbal



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