Personal Assistant Office

Curriculum Vitae

Personal Details

Name: Subaira Sageer

Address: Doha – Qatar

Nationality: Indian

Telephone: +974-******** – Qatar

Sponsorship: Husband Sponsorship

Date of Birth: 30-05-1969

E-mail: ********@*****.***

Qualifications

MA Economics -1992

BA Economics -1990

Profile

Dynamic office manager and executive secretary, Skilled in public relations, correspondences and supervising communications between Business partners offices in terms of conference calls, business meetings, following up activities and programs updates on the internet.

Worked 13 Years as Document controller with Qatar Petroleum. My strengths are in all work related as a Document controller.

Last job was a Sr.Personal Assistant with Manger at Qatar Petroleum and all work related to this job was Mastered. Unfortunately, my position was Qatarized and was layed off from Qatar Petroleum in 6th June 2020

Excellent experience in Microsoft office programs like Ms-Word and MS-Excel, also preparing professional Power point presentations, meetings and reference materials. Extremely motivated to constantly develop my skills and grow professionally. I am confident in my ability to come up with interesting ideas Technical Skills

Office Management Excellent secretarial works knowledge in: 1- Running promotional programs and preparing materials for board of directors meetings.

2- Preparing financial reports based on technical formulas and special calculations. 3- Filing, creating and designing promotional offers. 4- Computer skills (MS Office 2007)

5- Correspondence Management System (CMS)

6- Electronic File Management system ( EFMS)

7- SAP projects

8- Document Management System (ASSAI-PDMS)

9- Typing Speed (English) 45-50 w.p.m

Internet Technologies: Developed experience in internet researches, rich content updates on the web, looking for new approaches and ideas in my scope of work.

Technical Courses

April 1997 Computer Proficiency certificate .

Jan 1998 Advanced Microsoft Office training programs and office management, Doha – Qatar Work History

April 2018 – June 2020 Qatar Petroleum – Doha- Qatar Planning & Engineering Manger’s Sr.Personal Assistant Full-time Position

Worked as Planning and Engineering Manger’s Sr. Personal assistant Doing the following:

• Scheduling appointments, preparing presentations etc..

• Organizing communication with Business Partners of Ras Laffan Industrial City

• Various secretarial works including report collating etc. Feb 2005 – March 2018 Qatar Petroleum – Doha- Qatar

( 13 Years) Document Controller

Full- time Position

• Perform document control activities (scanning, uploading documents in Correspondent Management System (CMS), retrieval of documents and provide hard copy when required in order to swiftly support the operation)

• Provide back-up for Chief Admin Assistant in performing various other clerical and administrative duties (receive incoming mails and timely sort, register receipt, stamp date and distribute to addressees, answering phone calls, prepare HSE evaluation report, maintain appointment diary, make arrangements for meetings, review and maintain time sheets of the division’s staff, record and update all vacations, leaves or sickness records of the staff)

• Coordinate with IT (maintenance of office equipment

• Maintain and update a comprehensive filing system

• Compile data and generate various types of reports from existing system such as required pending action and outstanding list to prompt relevant parties’ further action.

• Prepares maintenance request in SAP system..

• Update and follow-up training need sent by Concerned department for the department staff.

• Follow-up the maintenance of pool vehicles

March 1999- Oct 2004 Mansoor Trading-Doha- Qatar

Executive Secretary

Full- time Position

• Attending telephone calls, checking the incoming faxes,emails, sending faxes & emails .

• Find out the products of international companies through website,coordinate with project Mangers with their tenders, arranging air tickets for the staffs,preparing invoices & delivery vouchers and cooperating to handling overall duties etc…. Social Skills

• Patient, Friendly and Enjoys team work.

• Fast learner of any office daily schedule challenges. Languages

• English (Fluent in reading, writing and Speaking)

• Malayalam (Native Language)

• Hindi (elementary understanding)

• Arabic (elementary understanding)

References

• Available Upon Request

Contact this candidate