Sign in

Assistant Administrative

Fereej Ibn Dirhem, Qatar
July 24, 2020

Contact this candidate


Pavithra Sundaram

Mobile +974-********


Experience of 15 years with 13 years in Qatar Petroleum as Senior Personal Assistant and Administrative Assistant with a proven record of accomplishment in the areas of Human Recourses

, Organization and Systems, quality, audits, HSE, Trainings with Corporate Training and Safety department, staff supervision, and general office operations & Document control. Strong organizational abilities combined with excellent interpersonal, communication that allowed me to work effectively with other people at all levels.


15 Years’ experience.

From 2016 working for Qatar Petroleum Projects Directorate as Administrative Assistant for Project Services Division.

Responsibilities: Worked as secretarial and administrative support taking proper care of departmental activities in timeline.

Supporting Head of Projects in Various awarded projects.

Working for Tender section, releasing and following tenders as per timeline.

Working with contracts and planning division for awarding projects.

Supporting all projects of the department from EOI stage till award.

Worked effectively with the team in processing faxes for all awarded projects.

Excellent in Excel in handling all types of records related to project and dashboard.

From 2014 working for Bul Hanine Redevelopment Project as Sr. Personal Assistant for Project Services Division.


Provides clerical and administrative support to Manager's office

Assisting and maintaining records within department

Distributes and files all documentation.

Answers incoming calls.

Logging of incoming and outgoing correspondence.

Assist in preparing and sending external letters and internal memos.

Liaises with Companies and other Directorates for arranging internal/external meetings.

Maintain Department Leave Calendar.

Versatile skill in preparing Organization Chart with programs like Visio and Insperity OrgPlus 2012 programs.

Good Hands in Microsoft Visio in preparing Flowcharts.

Excellent in Excel in handling all types of records related to HR and reports.

Good skills in managing Webpage of the department.

Maintaining Procedure and Job Description as per QA guidelines.

Hands on SAP in related to training .

Well organized in HR related works (Manpower and recruitment).

Good knowledge of ASSAI in document control (transmittal, correspondences and Documents ).

Assists with coordinating presentations.

Plan and Coordinates internal meetings with Directors and Managers.

Ensures that the office operates in a professional and efficiently manner.

Plans and coordinates meeting schedules and agenda for external visits, hotel and other arrangements if required.

Gas Processing department as Admin Assistant in Mesaieed from 2009 – 2014 As Quality & Safety focal point assistant preparing and maintaining all audit reports Objectives and Targets and documents. Maintaining all Procedures and Job Descriptions. Responsibilities: Handling SAP for Incident Updates. Follow-up on the incident from initial level to closure. Update the department on the status.

Coordinate with any mandatory HSE training.

Provide administrative support for any special team work groups for GP Department like Internal audit, External audits, Insurance surveys etc

Taking minutes for departmental meeting.

Formatting and uploading department procedures as per ISO standard.

Updating Job description into new format as per department and maintain Organization charts till date.

Maintain all Audit reports and follow-ups.

Updating Register: Audit-,Quality,Customer satisfaction Survey(CSS)

Following Quality audit schedules, reports and register for Department.

Follow up and updating Department Pool Vehicle records and register.

Assisting in Department Projects like Al Rawi and more.

Medical Services, Doha for 2 years from 2007 as an Administrative Assistant related to Human Resources, CT Training and HR Recruitment, Customer care with patients quires, and all types of Quality trainings.

Responsibilities: Responds to verbal and written inquiries in a timely manner to customers.

Handling SAP for trainings. Coordinate with Training Department regarding training needs and update the process..

Manages all aspects of information in a confidential manner.

Manage and maintain meeting schedules.

Prepare agendas and make arrangements department meetings and inter department meetings.

Prepare presentation, reports, memos, letters, minutes and other documents using word processing, spreadsheet, data base and presentation software.

Read and analyze incoming memos, submissions and reports in order to determine their significance and plan their distribution.

Open, sort, and distribute incoming correspondence including faxes and email.

File and retrieve corporate documents, records, and reports.

Greet visitors and determine whether they should be given access to specific individuals.

Prepare responses to correspondence containing routine inquiries.

Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work. Previous: Worked as a computer programmer for 2 Years in India. ACADEMIC QUALIFICATIONS

Graduate in - B.Sc Chemistry,

Dr. Ambedkar Govt. Arts and Science College, India COMPUTER COURSES

Web course in NIIT.

MS. Office [word, excel, power point]

Networking, Java and SQL


SAP courses (Training, Incident management)


Introduction to Quality (ISO 9001:2000) Certification & Implementation (with certificate)

Occupational Health and Safety Management System (OHSAS – 18001) Awareness.

Report Writing Course.

Understanding Basic Skills

Customer Satisfaction Course

Fraud Risk Management by KPMG and Qatar Petroleum

Awarded for supporting team in administration level. PERSONAL DETAILS

Full name : Pavithra Sundaram

Nationality : Indian

Date of Birth : 10-Dec-1980

Marital Status : Married

Special Skills : Music, Creative Paintings and Reading books Area of expertise

Can efficiently handle Major Projects, any technical related problems in documents, SAP – Trainings and Health and Safety incident reporting, Audit documents and professionally assist customers in their various requirements.

Contact this candidate