Document Control Contact Details

Location:

Doha, Qatar

Posted:

July 25, 2020

Contact this candidate

Resume:

Carlo Yu Idorot

***********@*****.*** / *************@*****.***

+974******** (Qatar) / +639********* (Philippines)

Career Objective

To be effectively utilized for targeted goals of the organization, get a skill oriented Challengeable Position in professionally managed Organization and active participation in middle management’s activities to arrive at the material and virtual target with the help of smooth and creative team members and team work for organizational success.

Qualification Summary

Demonstrated capacity to provide comprehensive support for executive-level staff; excel at scheduling meetings, coordinating travel, and managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, and marketing-support activities within demanding time frames.

Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Sound knowledge of the ISO policies and its associated procedure

Strong experience in administrating system documentation and information management.

In-depth knowledge of document and records control principles, theories and concepts

Ability to organize, schedule and coordinate workloads to meet establish deadlines

Ability to write routine reports and correspondence

Ability to use the electronic document system to store and track the procedures

Proficient in Microsoft Office Suite (Word, Outlook, excel, PowerPoint).

A highly efficient and competent company secretary with an ability to ensure that a

Company complies and operates in accordance with statutory and legal provisions.

Experience of attending meetings with company shareholders and the board of

Directors and acting as a point of communication between them.

Well-presented and highly personable, with a deep knowledge of corporate regulatory and company rules.

Excellent organizational skills, highly efficient and methodical with a good eye for detail.

Keen to find a challenging secretarial position with a successful and ambitious company that offers opportunities for career development and advancement.

Professional Experience

1.Company: Arabian Technical Services (Al Jaber Group) - Qatar

Duration: From November 18, 2015 – Present

Department: QA/QC Department

Project Title: Construction of New Orbital Highway and Truck Road

Site Location: Messaied - Qatar

Position: Document Controller

Duties and Responsibilities:

Manage and maintain all controlled company documents

Update and control procedure documents and forms

Create and manage document hierarchy and process systems

Take charge of all document identification, classification and filing

Frequently conduct document audits confirming they are current and accurately reflect recorded evidence

Ensure revised documents are accessible

Assist with communication during external audits

Conform to company enforced specifications and Document Control Procedures

Train Document Control Clerks and delegate and oversee their tasks

Train employees in company’s controlled document processes to ensure correct handling of documents from the ground up

Oversee document through its entire lifecycle (inception to archival)

Check and edit incoming documents and prepare for distribution

Create document filing and organizing systems that are both effective and efficient

Ensure proper organization and security of documents (paper and electronic)

Log document requests and help retrieve documents as needed for employees

Make available, notify and distribute documents to relevant recipients

Confirm delivery of documents to proper personnel

Collaborate and communicate with managers and project leaders.

Shop Drawing:

Distributions of drawings, preparing transmittals to Consultant, internally and to Subcontractor/3rd party.

Process incoming documentation (registration in the System (WRENCH), internal distribution, archiving).

Process outgoing documentation (transmit to Client and Suppliers/3rd parties).

Ensure all drawings/documentation are correctly identified, distributed and filed/stored.

Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).

After approval from consultant (Detailed Design and As-Built Drawing), we uploading the drawing to EBD (Engineering Business Department) program of Ashghal for End user approval.

Technical Queries:

Preparation and submission of technical queries to Design Consultant.

Monitor technical documents review and approval in accordance with agreed schedule

Ensuring the use of standardized forms and templates.

Inspection Request (IR’s)

Receiving, updating of IR’s/MIR’s and submission to Consultant.

Updating of Approval status, filing and distribution.

2.Company: Al Harbi Trading and Contracting Co. - Riyadh

(Kingdom of Saudi Arabia-KSA)

Duration: From February 19, 2015 – November 16, 2015

Department: Under Engineering Department

Project Title: Ministry of Housing – Infrastructure Project – BADR

Company: Ministry of Housing

Site Location: AL BADR - Saudi Arabia

Position: Document Controller

Duties and Responsibilities:

Support and coordinates with discipline with administration control

Control and maintain project record of incoming project documents

Create and maintain tracker for drawing approval process and technical submittals.

Record keeping of received and sent letters to the various consultants and other contractors

Remove superseded drawings / technical data, and replace with more current data from the site team

Assist PM in preparation of letter submittal for the contractor

Responsible for ensuring that the highest standards of administrative processes & corporate governance are both promoted and maintained, so that the business operates efficiently & in accordance with all statutory and legal provisions.

Ensuring the company complies with standard legal practice and maintains standards of corporate governance.

Drafting minutes within set timeframes.

Using document numbering system for maintaining the documents

Responsible for all company secretarial functions, duties and responsibilities.

Organizing, preparing agendas for, and taking minutes of board meetings.

Monitoring changes in the business legislative and regulatory environment.

Providing advice to colleagues and senior managers on administrative matters.

Maintaining statutory books i.e. registers of members, directors and secretaries.

Liaising with external regulators, solicitors and auditors.

Uploading all project related drawings record from consultant & MEP contractor and distributed to all concern people for review, inputs & approval.

Responsible for controlling all documentation related activities in a project

Developing & implementing admin policies & procedures to improve efficiency.

Preparing and filing dormant accounts.

Updating and maintaining all licenses and Companies House records.

Dealing with correspondence.

Involved in the creation of new companies and limited partnerships.

Maintaining all statutory registers and blueprint.

Reporting in a timely & accurate manner on company procedures & developments.

3.Company: Al Mashariq Company - King Khalid St. Dammam

(Kingdom of Saudi Arabia-KSA)

Duration: From February 25, 2008 – till April 1, 2013

Department: Under Civil Project Division – (C.P.D.)

Project Title: Construction of Bachelor Quarter, MTD, Aviation and 5 School Package

Company: Al Khafji Joint Operation (Kuwait Gulf Oil Company/Aramco Joint Operation)

Site Location: Al Khafji - Saudi Arabia

Position: Secretary / Document Controller