Sign in

Document Management

Riyadh, Saudi Arabia
July 24, 2020

Contact this candidate




Mobile: 054*******


Page 1 of 5


Seeking a suitable Document Controller position in a professional and growth-oriented company, where my skills and vast experience can be utilized for the development of the organization. I can easily adapt to new multicultural professional roles with good adjustment to organizational structure and work with multitasking skills and customer focused approach, always believe in teamwork and lead by example. Hereunder is a brief history of my qualifications and experience in Saudi Arabia. CAREER SUMMARY:

Worked as Document Controller Specialist / QC Document Controller / Project Administrator / Project Control Support with 15+ years of professional working experience in Saudi Arabia with renowned organizations; handling various types of engineering, construction and vendor documents, drawings and data. Also successfully managed / managing EDMS Electronic Document Management System for design, construction projects and administration confidential information/crucial documents as electronic and hard, ensuring that all the vital information is effectively stored and managed. In addition, a strong background in the preparation of engineering, construction and vendor data deliverables packages, dossiers, reports, calculations and final closeout documentation and specialties to prioritize workload, meet deadlines and a track record in delivering results. CORE COMPETENCIES:

In-depth knowledge of EDMS's (Electronic Document Management System).

Able to set up a document control system for Head office / Site offices.

Able to perform engineering document & drawing numbering system / rules.

Perform Saudi Aramco E-Review, I-Plant Packages and Meta-data file for SA portal upload.

Familiar with Saudi Aramco Plant-Doc System for drawings retrieval.

Report to QA/QC Manager for developing QMS / Quality Plan for office / projects.

Taking action for the implementation of Quality Principles/Guidelines as directed by QA/QC Manager.

Maintaining quality control procedures review and approval records.

Liaise with quality auditors & providing necessary information for transparent results and evaluation.

Preparing and handing closing documents / certificates / reports / project status.

Shortlisting the candidates CVs for interview and arranging the interview with clients.

Preparing employment offer letter and contract for new recruitments.

Maintaining employee details database for Iqama, Passport and Medical Insurance renewal process.

Preparing / formatting Management Reports and Presentations.

Handling appointments and arranging meetings for the Managers.

Preparing Employees Prior Approval Form (PAF) for client approval.

Updating engineering overall project progress data/charts/s-curves.

Preparing engineering discipline wise weekly activities progress narrative reports.

Updating engineering IFC deliverables report.

Ability to handle the work load of small, medium and large scale businesses and able to react quickly

& effectively when dealing with challenging situations. WORK EXPERIENCE IN SAUDI ARABIA :

2018: Present

Jacobs ZATE - Sr. Document Controller / Project HR Coordinator Project : Saudi Aramco Jubail Refinery - (SASREF)


A senior document controller established a well effective and easily accessible

“ËDMS” Electronic Document Management System for SASREF (PMC) which facilitated easy access to require documents.

Verifying completeness and accuracy of subcontractor’s incoming documents & drawings are as per SASREF Procedure # DPM-PR-003.

List incoming documents by “RECEIVED” stamp with corresponding date at the time of receipt and register the subject document in the “EDMS” Electronic Document Management System of SASREF (PMC).



Mobile: 054*******


Page 2 of 5

Checking that the subcontractor’s incoming latest revision documents and drawings issued are received in PDF/NATIVE format for SASREF “EDMS” upload.

Distributing subcontractors’ documents and drawings to concern engineers of the PMC/Client as per SASREF “DDM” Document Distribution Matrix for review and approval.

Ensure hard and soft copies synchronization and all past project documentation is traceable and retrievable at any point of time

Expediting and coordinating with PMC Engineers / Client Stakeholders for design deliverables review in a timely manner.

Distribution of approved IFC packages to SASREF Operations Department, Stakeholders and Contractors.

Daily routine activities of Document Controller, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Providing administration support to the projects team and engineering department to ensure the smooth running of the SASREF PMC operations.

Maintaining employee’s details in database for SASREF IDs, Vehicle Stickers and User IDs renewal.

Coordinating with Field Service Department and HR Department for project employee’s personal and official issues.

Preparing Industrial security gate passes for vendors and contractors for work and meetings with SASREF/PMC.

Coordinating for the maintenance and repair of printers, scanners and other office devices.

Organizing and scheduling meetings and events and handling conference room schedule.

Arranging logistics facilities supports and refreshments for meetings and events.

Assuring travel arrangements and hotel reservations, transports and car movements for site visits etc.

Creating, monitoring and updating project expenditure budget reports.

Report directly to Project Director and Project Manager of SASREF PMC. May 2017- Aug


NETECH Saudi Arabia Ltd: Sr. Document Controller

Constructors & Consulting Engineering

Project : Proposed Construction of Upscale Services Responsibilities:

Report to the QA/QC Manager for developing Quality Management System / Quality Plan for NETECH office and projects.

Responsible to manage “EDMS” Electronic Document Management System of NETECH head office and site offices also coordinating and controlling multiple construction projects of NETECH; comprise record keeping, all documents such as specifications procedures, inspection schedule records, surveillance reports, and inspection release notice and quality records books with numbering system according to NETECH procedure.

Handling of all engineering documents. Controlling all records and sub- contractors documents.

Coordination with IT to create the information technology infrastructure to implement and maintain QPM’s EDMS and user training support. RESUME


Mobile: 054*******


Page 3 of 5

Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Technical queries, Inspection assignment package, Disposition Report, Material Request, Technical Approval Request, Hydro test packages and other miscellaneous project contract documents.

Preparing and updating of various logs and registers and liaise with QA/QC Manager in formulating procedures and work flows in line with the project requirements.

Prepare monthly and weekly meeting agenda in accordance with QA/QC Manager.

Prepare monthly and weekly quality reports in coordination with quality engineers and assuring safe transmission to its point of distribution.

Coordination to QC supervisors and inspector for the quick retrieval of both soft and hard copies (i.e. ITPs, QCPs, QRs, Standards and Procedures, etc.).

Using proactive approach in establishing, documenting, implementing and maintaining all the necessary procedures and records as per requirement of latest ISO 21500:2017.

Handling of all inspection reports, NETECH cards, Welders IDs, certificates, calibration of all quality and inspection equipment and tools.

Maintained quality control procedures, quality checklist, materials, quality dossier, RFI, TQ’s, Field Tests, MCC and PSSR review and approval records.

Maintaining projects punch list log and as-built drawings records.

Preparation of QC records and documentation for final submission to client.

Performs other similar or related duties assigned such as preparing correspondences, weekly reports, updating schedules and status sheets.

Perform general daily routine activities of document controller, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Submitting weekly projects deliverables status report to Engineering Manager.

Reporting to QA/QC Manager, Engineering Manager and Construction Manager. Sept 2007- Feb


JACOBS ZATE/JACOBS DCSA: Lead Document Controller

Saudi Arabia Co. Ltd : Consulting Engineering

Projects: BI-10-00611& BI-10-00789: RTDB-2 & DR-2 Refined Product Pipeline Khafji NGL Pipeline Project

BI-10-00742: Clean Fuel & Aromatics Project RTR

BI-10-00688: Upgrade Sulfur Handling/Export Facilities Berri Gas Plant KHUFF Gas Wells, M.P.P & Small Cap Projects + Saudi Aramco EWO’s. Responsibilities:

Overall responsible of document control system for GES+ projects.

Managing Jacobs ZATE “EDMS” Electronic Document Management System software JPI – IBM LOTUS NOTES.

Worked as document coordinator (focal point) for client (PMT) and JZ.

Requesting new drawing numbers, tag numbers, equipment number, higher revisions and existing drawing search in Saudi Aramco i-Plant System.

Managing Electronic Inter-discipline / Inter-Office (Office Check) Review Cycle between different offices Thru Software “Blue Beam”.

Checking / verifying quality and issuing of engineer deliverables. RESUME


Mobile: 054*******


Page 4 of 5

Issuing all engineering Submittals (30%~90%) to the client by making transmittals and distribution in accordance to distribution matrix of drawings/documents.

Managing internal and client distribution of documents for review / approval.

Monitor client’s review, approval and signature turnaround on documentation, then release “Document Overdue Status Report” to the client if necessary. Produce As-Built Drawings Weekly Progress Status Report.

Maintaining Incoming / Outgoing Correspondence log.

Maintaining Projects TQ, RFI, Waiver, Variation Logs etc.

Managing and distributing daily workloads evenly with the subordinates.

Archiving the documents as per client standards and procedures.

Hands on experience in identifying, sorting of engineering documents and drawings (i.e. piping drawings, electrical drawings, instrumentation drawings, isometrics, plot plans, structural details, loop drawings, data sheets, standards, manuals etc.)

Designed various formats and forms for document control department for day-to- day office use.

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Maintain record and control of engineering library comprise (procedures, engineering codes & standards, specifications and reference documents, contract documents, within the secure document control area.

Preparing and submitting weekly report to Engineering Manager and Report directly to Engineering Manager & Project Manager. Oct 2004 - Dec


TECHNICAS REUNIDAS GULF Co. Ltd:Sr. Document Controller/Project Support International Constructors & Engineers


Overall responsible for Electronic Document Management System “EDMS” for Ju’ayamah Gas Plant Project Site Ras Tanura.

Handling “DOCUMENTUM” - software for “EDMS” Electronic Document Management System for “TRG” Ju’aymah project.

Downloading shop drawings, technical and material submittals from “TRG” Spain Madrid Office thru FTP server and submitting to the client for review and approval thru Transmittals.

Uploading approved and rejected shop drawings, technical and material submittals and transmittals to “TRG” Spain Madrid Office Thru FTP Server for their Information and Action.

Assisting the Resident Engineer in day-to-day correspondence with Project Manager, Client and Subcontractor.

Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.

Preparing and updating the Monthly Reports and forwarding to the Client.

Created power point presentations for executive quarterly reviews with clients/vendors.

Subcontractor’s fabrication drawings submitting to the client for review and RESUME


Mobile: 054*******


Page 5 of 5


Provide personal, technical and administrative assistance support to the Project Control Team, Company Representative, Project Control Manager and Discipline Engineers as required.

Maintain and arrange a schedule of all the engineers assigned for weekly meetings.

Consolidate all progress report/s from the project site and submitted to each department head for weekly progress report and project cost and schedule.

Prepare expense report such as (Travel Order, Medical Expenses, and other personal business).

Maintain Saudi Aramco ID details, Passport Details for site employees.

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Preparing and submitting weekly report to Engineering Manager.

Directly reporting to Engineering Manager & Project Manager. Educational


Bachelor of Commerce (B.Com) - Osmania University- India

Participation Certificate in Basic Course of Engineering Document Management

Diploma in Computer Software Applications

Diploma in Computer Hardware



Jacobs Project Information Systems (JPI-EDMS)

Primavera Contract Management (PCM)

Oracle Aconex Software (EDMS)

Microsoft Office Applications Complete - (Excel & Word)

Knowledge of Dbase. Oracle Front End and Microsoft Front Page Web Designer

Visio Drag & Drop Graphics / ABC Flow Chart

Primavera P6 & Microsoft Project

Knowledge of Micro station and AutoCAD

Personal Data

Name : Mohammed Naseeruddin

Nationality : Indian

Religion : Islam

Marital Status : Married

Languages Known : English, Arabic, Urdu, & Hindi

Driving License : Valid Saudi Driving License

Iqama Status : Transferable

Contact : Mobile # 054*******


Contact this candidate