Accounts Payable Specialist

Joseph Shubert

******.*******@*****.*** 781-***-**** Randolph, MA

Professional possessing a strong background in leading the completion of Financial functions. A strong background in utilizing time management and organizational skills to excel within fast-paced, detail-oriented environments. Skilled in rapidly adapting to new duties and requirements to ensure the successful completion of all daily and long-term objectives.

Areas of Expertise include (not limited to):

Accounts Payable

Critical Thinking

Team Mentality

Time Management

Business Oriented

Customer Relations

Professional Experience

Department of Children’s and Families Hyde Park, MA September 2019 – February 2020

Administrative Clerk IV

Supported the administrative and social services staff with various activities to help the office flow more freely.

Key Accomplishments:

Processed case files and other documents to be filed for later use, performed various activities to keep the office going

Processed closed case files by entering them into log and filing them accordingly

Achieved records as they aged to make space for newer records

Answered switchboard phones as backup coverage for primary staff

Greeted customers as they came into the office while at the switchboard

Restocked supplies for copiers

Restocked office supplies for social and administrative staff

Moved office furniture around units to accommodate new and existing staff

Setup PC and phones for new incoming and outgoing staff

Atlantic Broadband Quincy, MA December 2018 – February 2019

Accounts Payable Coordinator – Contract

Possessed full control and accountability over the on-time processing of A/P invoices for payments to vendors and employees. Ensured the timely completion of all clerical functions to support the success of daily operations.

Key Accomplishments:

Quickly and Efficiently processed accounts payable invoices and receipts

Assign coding to invoices

Perform projects as needed

Match invoices to POs (3-way matching)

Maintain Vendor Master Lists

Enter invoices

Match invoices to payment

Print out back up paperwork for checks over 1k

Get manager’s signature on checks over 5k

Research issues, errors, disputes of invoices, bills not paid and the reasons what occurred

Sort, collate, file paperwork

Collaborated with the department manager and cross-functional teams to maintain a full-scope approach to the completion of all projects and paperwork.

Maintained the highest level of accuracy while maintaining all A/P files and documentation.

Maintained daily supplies of materials used in everyday usage

Beth Israel Medical Center Milton, MA October – November 2018

Accounts Payable Coordinator – Contract

Possessed full control over the on-time processing of A/P invoices for payments to vendors and employees. Ensured the timely completion of all clerical functions to support the success of daily operations.

Key Accomplishments:

Collaborated with the department manager and cross-functional teams to maintain a full-scope approach to the completion of all projects and paperwork.

Maintained the highest level of accuracy while maintaining all A/P files and documentation.

Dunkin Brands’ Canton, MA September – October 2018

Leasing and contract specialist - Contract

Possessed accountability over successful completion of franchisees’ Accounts Payable and Accounts Receivable operations including the process of expenditures.

Key Accomplishments:

Collaborated with the department manager and other leasing specialist to work on franchisee billing and payments for their franchise expenditures

Assisted in performing Mathematical Analysis of franchisees’ expenditures and costs

Properly paid out expenses and costs related to franchisees operations including taxes, violations and other costs incurred in the daily business

Maintained the highest level of accuracy while maintaining all A/P files and documentation.

Bossard Canton, MA September 2018

Accounts Payable Specialist - Contract

Possessed full control and accountability over the successful completion of Accounts Payable and Accounts Receivable operations including the processing of invoices and vendor payments.

Key Accomplishments:

Collaborated with the department manager to maintain a full-scope approach to the completion of all vendor payments and paperwork.

Maintained the highest level of accuracy while maintaining all A/P files and documentation.

Assisted with any other administrative work needed for the office

Quirk Auto Dealership Quincy, MA January – May 2018

Rental Agent

Maintained complete compliance with all confidentiality standards regarding customer and company information. Capitalized upon time management and organizational skills in a fast-paced environment.

MES Solutions (Contract) Norwood, MA January – June 2017

Medical Records Reviewer – Contract

Organized and prepared all documents for entry into multiple databases while integrating data from multiple documents during the completion of daily operations. Mitigated any potential delays or roadblocks by rapidly identifying and resolving the root cause of any encountered issues.

Key Accomplishments:

Ensured complete adherence with all HIPAA regulations.

MassDOT (Contract) Quincy, MA June 2015 – June 2016

Customer Service Representative

Utilized the highest level of accuracy while reviewing and processing customer and insurance company documents and while gathering information from multiple software databases. Delivered comprehensive support and recommendations to cross-functional department members.

ComputerShare Canton, MA March – December 2013

Call Center Representative – Contract

Oversaw the handling of secure confidential information during the completion of customer service operations. Regularly reviewed current strategies and performance to identify and recommend areas of improvement in current database and knowledge centers.

Nationwide Auto Glass Service Randolph, MA June 2004 – October 2011

Customer Service Representative/Accounts payable

Possessed full control and accountability over the successful completion of Accounts Payable and Accounts Receivable operations including the processing of invoices and vendor payments. Directly oversaw all business banking and payroll functions for the company.

Key Accomplishments:

Leveraged problem solving abilities to successfully mitigate any delays or obstacles encountered during daily and long-term objectives.

Excelled within multiple cross-functional roles including Accounts Payable, Accounts Receivable, Customer Service, and Finance positions.

Accounts Payable role included:

Enter invoices

Match invoices to POs (3-way matching)

Maintain Vendor relations

Get manager’s signature on checks over 5k

Research issues, errors, disputes of invoices, bills not paid and the reasons what occurred

Sort, collate, file paperwork

Education & Training

Bachelors of Science in Business Management

UNIVERSITY OF MASSACHUSETTS Boston, MA

Microsoft Dynamics - Great Plains 2018

Payables Management in Microsoft Dynamics GP

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