Executive Assistant Office

Lyali M. El-Attar

Home Address: ** *** ***** **-******* St. Nasr City

Email: *******.*******@*****.***

Cell Phone: +2-010-****-****

Summary of Qualifications:

• Over 4 years' experience as a CEO Executive Assistant in different fields.

• Consistently exceeded personal objectives and inspired group members to meet group goals.

• A quick learner with the ability to adjust with the surrounding environment quickly.

• Computer Skills Include (MS Office Suite & Windows,)

• Excellent presentation and public speaking skills.

• Innovative problem solving and negotiation skills.

• Results oriented with a passion to marketing.

Education:

Cairo University – Cairo, Egypt.

BBA. Business Administration, July 2017

Employment Experience:

Siraj Lighting- Cairo, Egypt

Managing Director’s Executive Assistant & Office Manager (September 2018- Current)

MD Executive Assistant

MD Office Organization: Schedules, Plans, Reports, Documentation, Archiving, Correspondence, Appointments, Travel Itineraries,

Maintaining Office environment, instructing Cleaning Services, making sure MD personal belongings are always well stored and reachable, ordering business cards or any tools he may require, supplies, stationery, office equipment, etc.

Handle Documentations, files tagging, ordering documents by priority, maintaining Signature book updated and organized.

Answering the calls for The Manager Director; Screening the list of callers and replays the messages to the Manager or leaves messages at his desk.

Registering daily incoming correspondences in main registration book (Mail, Fax, telexes); Alongside Copies.

Handling all incoming soft and hard mails.

Taking notes from MD for drafting correspondence and documentation needed.

Organizing and attending MD meetings; take MOM and report them within 24 hours then store/file them adequately for easy access to MD’s review.

Follow-up on all MOM’s with suppliers/partners to ensure execution of all agreements on time.

Maintaining the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.

Attend all Office business outings (Lunch, dinner, gala dinners, events, Iftar invitations, corporate gatherings, etc…) and make a professional yet elegant appearance, at all times.

Translating documents from English to Arabic and Vice Versa especially legal documents.

Undertake any other duties assigned by direct manager.

Comply with Company’s Policies & Procedures and any other related documentation.

Provide Support for Company internal teams: Staffs Visas processing, staffs travel arrangements, expense tracking, travel programs, etc…

Ensure constant communication with Clients, suppliers and stakeholders including: SMS, emails, Season’s greetings Cards, Gifts, Newsletters, etc…

Monitor analyze and communicate PR results on a quarterly basis. T&D Design. (Regional firm in FF&E consortium) – Cairo, Egypt CEO & CO-CEO Executive Assistant (November 2017- September 2018) CEO Executive Assistant

Assists the President/CEO & Co- CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the general staff on the President/CEO’s/ Co- CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Management Team.

Communicates directly and on behalf of the President/CEO & Co- CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.

Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.

Acts on behalf on the CEO & Co- CEO in his/her when needed.

Filling and documentation.

Follow up on any pending tasks to ensure task completion.

Floor walking to observe the company’s environment.

Acts as a leader to the Sales team that directly reports to the CEO. HCH Supply. (Oil, gas, and industrial sectors) – Cairo, Egypt Administrative Assistant to the Operations department/ CEO Executive Assistant (August 2017- November 2017)

CEO Executive Assistant

Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.

Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing.

Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.

Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

Improves quality results by studying, evaluating, and re-designing processes; implementing changes.

Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

WebKeyz. (Software Development) – Cairo, Egypt

Executive Assistant cum Business Development Executive (December 2016 – August 2017)

CEO Executive Assistant

Writes error-free, eloquent emails and letters for various events and announcements.

Takes notes and distributes meeting minutes, agendas and meeting packages.

Assists with recruitment efforts, new hire orientations, on-boarding and terminations.

Acts as a liaison with outsourced IT consultant on all technology-related issues, including rapidly responding to staff problems and network outages.

Acts as a liaison with the organization’s outsourced HR service firm, acting as the onsite HR presence for WebKeyz.

Acts as a liaison with the Board of Directors as needed.

Sets-up staff meetings, maintains electronic staff calendars and organizes team events.

Provides timely and proactive management of the organization’s office environment.

Maintains physical and electronic office filing systems for CEO. Centro Global Solutions. (BPO) – Cairo, Egypt

Service Delivery (Operations) Administration Officer (December 2015 – October 2016)

Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.

Provides assistance and support to the Vice President of Operations in problem solving, project planning and management, and development and execution of stated goals and objectives.

Oversees and facilitates resources management and administration procedures and documentation for the Operations Department.

Provides and/or oversees provision of managers' support to the office, to include maintaining calendars, and responding to incoming correspondence, handling day- to-day problems and situations, and provision of secretarial support.

Provides assistance in the understanding and interpretation of company policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.

Conducts monthly and quarterly audits on organizational processes. Centro Global Solutions. (BPO) – Cairo, Egypt

Operations Team Lead (May 2014 – December 2015)

Centro Global Solutions. (BPO) – Cairo, Egypt

Lead generator (January 2013- May 2014)

Welsh Refugee Council – Nonprofit organization

Arabic to English Translator (May 2010- May 2011)

Skills & Abilities:

Proficiency in Windows, including MS Word, EXCEL and PowerPoint.

Ability to conduct research and present data in a succinct and well-written manner.

Excellent writing, editing, grammatical, organizational, and research skills.

Ability to travel abroad if/when needed.

Languages:

Fluent in English and Arabic.

Contact this candidate