Executive Assistant / Office Manager

Margot M. Malamuth

**************@*****.*** · 310-***-****

PROFESSIONAL EXPERIENCE

Blackbird Presents January 2019 – Present

Ofϔice Manager / Executive Assistant to CEO

Coordinate any ofϐice maintenance work

Implement and promoting equality and diversity policies

Implement the ofϐice Health & Safety procedures

Issue security passes to visitors

Keep accurate records of staff holidays and sickness

Organize the ofϐice layout and maintaining supplies of stationery and equipment

Dealing and negotiating with suppliers

Recommending changes in ofϐice practices and procedures to improve processes

Coordinate the activities of the cleaning, utilities and Ofϐice staff

Manage special projects and complete them before the deadline

Schedule appointments, travel arrangements, answer phone calls and maintain complex calendars for both internal and client meetings

Schedule and manage company-wide meetings

Provide comprehensive, high-level administrative support to the Chief Executive Ofϐicer

Coordinate extensive international and domestic travel arrangements ETRO, New York, NY June 2010 – January 2019

Senior Account Executive / Ofϔice Manager (September 2013 – January 2019)

Managed multiple accounts, including E-commerce account management

Assisted in budget planning advertisement selection and achievement of sales campaign goals

Created training materials and selling tools for vendors and sales associates

Reviewed budgets and sales goals on a monthly basis

Taking prompt, decisive and corrective action to rectify any staff shortcoming

Organized the duties and work loads of junior administrative staff

Oversaw the recruitment of new staff, including their training and induction

Established stationary requirements for the Ofϐice Assistant Regional Director / Ofϔice Manager (January 2011 – September 2013)

Provided comprehensive administrative support to the Regional Director and team members

Managed calendars, coordinated and scheduled internal meetings and client appointments

Prepared detailed itineraries and compiled necessary meeting materials

Oversaw regional coordinators and approved submitted expense reports

Prioritized important ofϐice tasks, and making sure they get done ϐirst

Organized meeting rooms

Account Sales Assistant / Ofϔice Manager (June 2010 – January 2011)

Maintained ofϐice aesthetic, organization and supply inventories

Collaborated with Account Executives on selling campaigns EDUCATION

St. John’s University, Peter Tobin Business School, New York, NY May 2010 Master of Business Administration in Executive Management Pace University, Dyson College of Arts and Sciences, New York, NY May 2007 Bachelor of Arts in Communications

SKILLS

Microsoft Ofϐice Suite (Word, Excel, Power Point), AS400, Concur, Fluent in Italian

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