Executive Assistant
Resume:
Jennifer Taylor
*********@*****.***
PROFESSIONAL EXPERIENCE
Mark Cavagnero & Associates San Francisco, CA
Executive Assistant to Founding Principal Nov 2019-July 2020
•Provide administrative Support to C-level Executives- Directors, Principals, and Associates
•Booked domestic/international flights, hotels, car service, business lunches and dinners
•Extremely heavy calendar management, including scheduling in multiple time zones
•Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
•Extensive research for various aspects of the firm’s business development
•Assist marketing team with various projects, bids and proposals under strict deadline
•Process monthly office expense reports
•Planned and executed annual summer and holiday events with provided budget, solely implemented employee recognition program
•Hired vendors/contractors for furniture, equipment, weekly flower arrangements, and catering for both professional office events as well as Executive’s personal events
•Manage social media accounts, company website, and stay current with community network
Floyd Skeren Manukian Langevin, LLP Oakland, CA
Executive Legal Assistant to Sr. Partner Feb 2011 – Nov 2019
Supervisor of Northern CA Region
Support Sr. Partner and two Associates in law firm
Compose and revise legal documents for attorneys including letters, depositions, and court filings
Schedule appointments, court appearances, and depositions, as well as track and maintain busy attorney schedules
Ensure legal documents are processed and handled in a timely and efficient manner to comply with appropriate regulations and deadlines
Working knowledge of Workers’ Compensation procedures, assist in preparation of trials, conduct legal research, review and summarize subpoenaed records and deposition transcripts
Stay current on basic knowledge of court structures, ability to prepare, manage and file legal documents
Uphold a strict level of confidentiality
Maintain complex dockets and files, experienced in paper and paperless office, and perform office procedures in the everyday running of the firm.
Provided timely and accurate processing of all work requests, including but not limited to legal projects
Work directly with HR and senior management to create & enforce new procedures in the firm, draft disciplinary warnings/write ups, meet with staff as needed, process time adjustments, and PTO requests and conduct employment interviews
Responsible for new hire onboarding and benefit administration in my region
Assisted with moving the office twice: negotiated lease agreement, review blueprints and help design office structure, ordered furniture, research-moving companies and negotiate prices, etc.
Completed numerous HR Seminars and extensive management training.
Law Offices of Denise Eaton-May (Contract Paralegal) Hayward, CA
Administrative and Human Resources Assistant July 2016 – Nov 2019
•Provided legal support for solo-practitioner on a contract/project basis.
•Proofread and edit dictation, compose and revise legal documents and court filings
•Review and summarize Medical- Legal reports, subpoenaed records and deposition transcripts
•Created monthly invoices
•Scheduled interviews and performed reference checks for onboarding
•Provided new hire orientations and paperwork, including benefits enrollment.
EDUCATION
Southern New Hampshire University- B.A. in Business Communications (in progress)
National Academy of Sports Medicine- Certified Personal Trainer
San Leandro High School – Diploma
SKILLS & TOOLS
Microsoft Office, Google Suite, Concur, Amex Travel, Dropbox, Transcriber Software, Merus, Adobe Acrobat, Nuance PDF, InDesign, Aderant Billing System, Time Matters, Ajera, EAMS Court Filing System, Filing/Copywriting, Strong Leadership and Management Skills, Strong Communication
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