Document Controller/ Administrator
Resume:
JUDITH M. DULFO
+971**-******* / **-3255975
******.*****@*****.*** https://www.linkedin.com/in/judith-dulfo-8629484b/ Position Applied for: Document Controller / Administrator CURRENT PROFESSION Document Controller/ Administrator Bachelor of Arts in Mass Communication from University of the City
(Pamantasan ng Lungsod ng Maynila)
Abu Dhabi, UAE
EXPERIENCE SUMMARY
With 19 years total of UAE experience as Administrator/ Document Controller. Dynamic and with excellent organization and communication skills, efficient and could handle a well busy working environment. Well-rounded on office tasks, fast learner and a team player.
SKILLS
Working knowledge on Microsoft Office Package (advance excel, word and powerpoint)
Working knowledge on Adobe Suite Programmes (indesign and photoshop)
Construction Document Management Software (Aconex/ Project Centre)
Articulate in English language
Excellent documentation and communication skills, and able to multi-task
Highly organized and works well in fast-paced environments
Reliable and gives attention to detail
Data organization and storage knowledge
WORK EXPERIENCE
Position: Document Controller
Company: People FZ LLC (British Live Events Firm with main office in London, UK) Abu Dhabi, UAE Duration: October 2019 – Present
Projects: - Qasr Al Hosn Festival
- Mawlid Performance
Job description:
Keeps all the received and issued documents of the projects in proper folders/ places.
Update the files’ names according to the company or project’s naming convention.
Issue purchase orders for operations/ technical team in the live events.
Assists in processing invoices to match the issued POs.
Keeps track all the documents issued/ received even by other staff, and save them in the system for reference. HIGHEST EDUCATION
LOCATION
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JUDITH M. DULFO
+971**-******* / 56-3255975
******.*****@*****.*** https://www.linkedin.com/in/judith-dulfo-8629484b/ Position: Document Controller/ Administrator
Company: Pascall+Watson Architects (British Architectural Firm with main office in London, UK) Abu Dhabi, UAE Duration: June 2016 – Present
June 2012 - 2014 (seconded by Art in Question FZC, an Art/ Architectural Consultancy Company) Projects: - Yas Integrated Resort (Family Hotel/ Arena/ Retail/ Car Park)
- Aloft Deira City Center Hotel
- UAE Pavilion Expo 2020
- Armed Forces Officers Club & Hotel
- Dubai Pearl Dive Centre
Job description:
Assisted the Regional Director.
Solely managed a project from Detailed Design to IFC stage.
Juggled with different projects at the same time while doing Admin support on the side.
Quality checked the documents and drawings’ information/ details before submitting to client/ contractor.
Maintained proper documentation for several projects, working with Aconex software.
Filed and distributed documents/ drawings to concerned people/ subconsultants.
Over-all in-charge of administration support for the team, takes full responsibility for delegated administrative tasks and undertakes other duties as required.
Prepared powerpoint and indesign presentations, Fee Proposals, Bids and Vendor Registrations for clients.
Prepared Minutes of Meetings, sets out agenda and disseminate to all concerned parties.
Managed top executives’ busy diary and arranged meetings.
Organized senior executives’ travels and accommodation.
Prepared company’s Invoice Prediction and Profit and Loss Prediction.
Coordinated with concerned people regarding Admin. /Meetings and meeting rooms, prepares and circulates correspondence and all sorts of office management.
In-charge with office equipment purchase and maintenance, office stationery and pantry supplies, business cards and other printing requirements of the office.
Managed company petty cash for utilities, telephones, mobiles, repairs and maintenance and office sundries.
Screened telephone calls and act as the main contact for clients. Position: Technical Assistant
Company: Al Dhafra Petroleum Operations Company Ltd. (ADNOC Group - UAE’s biggest and national Oil & Gas Company), Abu Dhabi, UAE
Duration: Nov. 2014 – June 2016
Contracted by: Al Qabas Employment
General Job description:
Assisted the Senior Vice President – Support Services
Maintained the SVP-SS calendar.
Prepared weekly Action Report collected from the VPs for each of the four Divisions under Support Services (HR/ Admin/ IT & Supply Chain) and submit to CEO office.
Handled all the document control for SVP-SS office, including the incoming/ outgoing correspondences. Page 3 of 5
JUDITH M. DULFO
+971**-******* / 56-3255975
******.*****@*****.*** https://www.linkedin.com/in/judith-dulfo-8629484b/ Supply Chain Department (July 2015 – June 2016)
Reported to VP-Supply Chain.
Maintained VPs calendar.
Frequent contacts with service contractors, suppliers and vendors.
Sent out EOCs/ EOIs; Tender Clarifications and Bid Bulletins to Contractors and other tender documents as required.
Carried out administrative and documentation activities such as maintaining records of Contracts and other related documents, for auditing purposes.
HR Recruitment Department (Feb.2015-July 2015)
Reported to Recruitment Team Leader.
Performed duties associated to the recruitment of Direct Hire and Contract Hire personnel according to Company’s policy & procedures.
Coordinated with Recruitment Team Leader and HR Coordinator for the implementation of recruitment activities, sends out CVs/ profiles of candidates to department VPs for screening and short-listing and arranging for interviews.
Coordinated with the local manpower agencies regarding the vacant posts and update them on the shortlisted CV’s for the different positions.
Responsible for post selection activities such as arrangement of documents required for Pre-Employment Medical exam, Security approval, employment visa, and mobilization requirements (tickets/ hotels).
Completed the joining formalities for the newly hired employees. Administration Department (Nov.2014 – Jan.2015)
Assisted the VP - Admin.
Performed a variety of technical and administrative duties in support of the Admin. Department’s activities such as filling, maintaining registers and records for all correspondence/documents, reports etc. Type all correspondence, reports, statistical data for the VP of Admin.
Disseminated all incoming mails such as letters, memorandums, reports from Divisions/Departments, Contractors
& Suppliers to concerned Staff.
Prepared flight and hotel bookings, leave/duty forms, requests and maintain stocks of office stationery, preparing requisitions and purchase orders as necessary.
Briefed the Acting Senior Officer with information of urgent nature for action. Position: Administrator/ Document Controller
Company: HOCHTIEF Construction Management Middle East GmbH (German Consulting Company), Abu Dhabi, UAE
Duration: February, 2010 – May, 2012
Projects: - Presidential Flight
- Abu Dhabi Mid Field Terminal Building Bid
Job description:
Assisted the Managing Director.
Prepared correspondence and minutes of the meetings for Client and Contractors.
Distributed transmittals for action to concerned discipline engineers.
Updated and filed reports on the system for documentation.
Filed drawings appropriately according to discipline. Page 4 of 5
JUDITH M. DULFO
+971**-******* / 56-3255975
******.*****@*****.*** https://www.linkedin.com/in/judith-dulfo-8629484b/
Assisted engineers on reports and correspondences.
In-charged of office and kitchen supplies.
Handled reception and administrative supporting tasks.
Proper filing and documentation of drawings, submittals, transmittals, and other reports. Position: Secretary & Admin. Asst.
Company: Nordic Energy Services (Norwegian Oil Drilling Company with main office in Stavanger, Norway), Abu Dhabi, UAE
Duration: November, 2006 – December, 2009
Job description:
Assisted the Admin. Manager.
Prepared tender bids and Vendor Registrations to client oil companies.
Prepared Security Passes and assists the operation employees on all their visa requirements and other needs related to job assignments.
Coordinated all administrative matters related to personnel and operations.
Handled all hotel and flights bookings of all employees.
Prepared all medical and life insurance for all employees.
Performed clerical functions, prepare letter and memos, posts and distributes correspondence.
Maintained Employees’ files.
Conducted HR briefings for new joiners.
Handled reception and administrative supporting tasks.
Handled company petty cash.
Worked closely with HR/ Administration Manager and assists the Chairman of the Board from Norway Office whenever he’s around.
Position: Administrator
Company: Quest Energy Services (local private Oil & Gas company), Abu Dhabi, UAE Duration: April, 2004 – October, 2006
Job description:
Handled reception and administrative supporting tasks.
Handled company petty cash.
Prepared tender bids and Vendor Registrations to client oil companies.
Handled all hotel and flights bookings of all employees.
Prepared all medical and life insurance for all employees.
Performed clerical functions, prepare letter and memos, posts and distributes correspondence.
Maintained Employees’ files.
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JUDITH M. DULFO
+971**-******* / 56-3255975
******.*****@*****.*** https://www.linkedin.com/in/judith-dulfo-8629484b/ Position: Administrator
Company: Golden Box Cargo Services (Deals w/ Airfreight & Sea cargo forwarding), Abu Dhabi, UAE Duration: March, 2001 – March, 2004
Job description:
Handled telephone inquiries and schedule salesmen of their pick-up and delivery time
Prepared daily email correspondence to brokers for cargo status
Prepared the payroll and the monthly schedules of accounts payables/ receivables
Prepared daily receipts and invoices for clients.
Consolidated daily salesman’s reports and submit to the Operations Manager
Prepared quotations for clients and for agents
In charge of all office supplies and other office materials
Responsible in documentation
Over-all in charge of administrative functions
Handled company petty cash and sales.
Coordinated and oversaw network wide cargo status and provide direction and assistance to the staff in the investigation and review of documentation in support of claim.
Managed accountabilities with respect to claim reporting, investigation, resolution/outcome processes, and the delivery of claim information to parties.
Performed other duties as assigned.
PERSONAL INFORMATION
Civil Status : Single
Nationality : Filipino
Language/dialect spoken : Fluent in English/ Filipino mother tongue Driving License : UAE and Philippines
Character References : available upon request
Availability : can join immediately
Interests and hobbies : Travelling/ experiencing different cultures and seeing the world through the people of the countries I have visited.
Contact this candidate