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Project Document Control

Fereej Ibn Dirhem, Qatar
July 22, 2020

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July **, ****

Nerish K Majeed

Doha, Qatar.

Mob # 00974 – 66109562

Subject: Application Letter for Senior Document Controller

Dear Sir/ Madam,

I would like to submit my application for employment in your prestigious organization. I am an Indian national having more than fourteen years of experience in Middle East countries specialized in Documentation and Administration with good analytical background. I’m a strong team player with excellent communication skills, please refer Curriculum Vitae which include my work experience and personal details. The major part of my career was with prestigious projects like Pearl GTL, Barzan Gas and Qatar Rail Goldline Metro Project.

I’m available for an interview at your convenience. If an employment opportunity is given assure you that I’ll strive hard to fulfill your expectation over me.

Thanks in advance

Yours’s sincerely,

Nerish K. M.


P.O.Box. 24375


Mob : 00974 – 66109562

Email :


Seeking for a suitable position with a reputed organization where my education and experience gained can be effectively applied for the benefit of the organization.I believe, with my dedication to the task coupled with my communication skills, I can make significant contributions to the development of the company.


A result oriented professional with more than 14 years of cross cultural experience in the areas of Documentation and Administration. Worked in prestigious projects like Pearl GTL & Barzan Onshore Project and Qatar Rail Goldline Project.

Work Experience



April 2016 – June 2020



Lead Document Controller



ALYSJ JV, Doha – Qatar

Job Description:

Working as a Lead Document Controller in “Qatar Rail Goldline Project” ALYSJ JV.

Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally

Cross checking and uploading documents/ drawings in Aconex and creating workflows.

Training and support of employees to Subcontractors on various aspects of Aconex.

Leading a team for driving the organizational goals.

Preparing and maintaining the master document Index for the latest drawings, Log sheet for incoming and outgoing documents for the project and ensure that all recipients are transmitted.

Preparing all the related back-up documents for the monthly milestone claim.

Document submission to client for approvals and coordinating subcontractors.

Submission of documents/ drawings through Wrench to subcontractors.

Dealing with the Documents – FCR’s, Reports/ Calculations, Registers, NCR, RFI, IRE, MAR, MES, PQ Documents, SAR, EI, ICD and HSE Documents.

Submission of documents to sub-contractors through Wrench

Attending the meetings with the client/ consultant and preparation of all reports and MOMs.

Be a focal point for all the related queries regarding the documents

Responsible for the Target and division of works to the team, monitoring and supporting them to achieve the same.



October 2012 – July 2015



Document Controller



Ragas Company, Doha – Qatar

Job Description:

Worked as a Document Controller in “Barzan Onshore Project” Ragas Company Limited.

Preparation of structure of project management documentation and reporting, its necessary procedure, underlying systems and descriptions

Recommendation and consulting in implementation of project management software tools in the field of documentation

Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.

Training and support of employees to Subcontractors on various aspects of documentation.

Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.

Logical categorization and indexing of the documents to ensure easy retrieval.

Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies.

Following-up responses and actions



April 2009 – March 2012

Position Held


Technical Officer



M/s JGC Middle East FZE Company, Doha – Qatar

Job Description:

Worked as a Technical Officer in Office operation Team which belongs to JGC (Japan Gasoline Company) for QATAR SHELL “PEARL GTL PROJECT”.

Assisting the Section heads in preparing their workflow plan, budget forecast and one pager schedule with their guidance.

Interface Issue Registering and tracking status and close out.

Preparing Orientation Schedule for new employee. Logistics arrangement for New employees/contractors/ meeting participants.

Co-ordination with Project Support Services for preparation of AFE’s

Preparing various formats for logging registers. Preparing power point presentations.

Coordinating with facilities for office movement.

Assisting all Project Engineers of Project Engineering Section and Infrastructure Engineering in their day to day activities.

Preparation of proposals according to company style guidelines, word processing, document formatting, following up on outstanding requirements.

Providing technical and administration support to the department, Administer tendering process in order to ensure consistency and compliance with the standard tendering process as set by the company and Determines pre-qualification criteria & tenders if required.

Compiles entire tender submission from setting up framework of documents, formatting and checking document consistency to producing the final submission.

Managing a business development timeline to ensure that all tenders and proposals are submitted prior to their respective closing date.

Extract data from contract bid documents and approved project execution plans; compile such data for selection by senior planning staff.



Oct 2005 – December 2008

Position Held


HR Assistant





Recruiting new employees and conducting training to them.

Processing for the visa of the new employees and taking necessary steps for their medical examinations and making the documents ready for the Visa stamping.

Coordinate Employees leave sanctioned in the top management and also works as a coordinator between employees and the management.

Making quotations for the sub-contractors and dealing with, preparation of final bills submitted to them.

Arranging necessary travel schedules for the top management.

Maintaining document register for all employees, updating their details in system, maintaining the related documents in custody.

Create reports to identify the outstanding items and workflow of each subcontract to the relevant project personnel and act as focal point between contractor and subcontractors in resolving documentation issues.




Master of Business Administration (MBA)



Aquinas College, Mahatma Gandhi University, Kerala – INDIA.



August 2003 – September 2005



Bachelor of Business Administration (BBA)



UIT College, University of Kerala, Kerala – INDIA.



July 2000 – June 2003


Diploma in Computer Application: Computer Fundamentals, MSOffice Windows2007, MS Excel and MS Word. SAMS (Site Administration Management System), Lotus Notes and good knowledge in internet applications and MS Outlook. High Proficiency in ACONEX, PROJECT WISE& WRENCH.


ILM (Institute of Leadership Management Program): By attending this training awarded a certificate issued by the ILM UK.Training course contains the modules like Supervision within the Life Critical Activity, Practical Leadership, Lifting and Rigging, Awareness to Computer Base Training Course, Introduction to FSI, PTW & TSTI

Ras Gas & Shell Safety Courses: Attended number of HSE Courses like Working at heights, Commissioning induction, Office operation safety, Permit to work, TSTI courses which are basic requirement for the project.


Date of Birth : May 16, 1982

Marital status : Married with (3) children

Language Proficiency : Sound knowledge in English, Hindi, Malayalam and Tamil.

Nationality : Indian

Visa Status : Employment Visa (transferable)

Driving License : Qatari Driving License (282********) Indian Driving License (ACW 2674/01)

Strength : Determination, Confidence and my Family & Friends.

Others : College Champion for Shuttle Badminton and represents College football team. Like Traveling and Swimming.


Suresh Kumar P.K

Document Control Manager

QIRP – Gold Line Underground

Mob: +974-****-****


Praveen Vasudevan

Technical Area Coordinator, MEP

QIRP – Gold Line Underground

Mob: +91-984*******


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