Personal Secretary, Executive Admin

Curriculum Vitae

Name : S. Ravi

Father’s Name : V. S. Subramaniam

Date of Birth : April 29, 1971

Marital Status : Married

Nationality : Indian

Religion : Hindu

Native Place : Thirunelveli

Educational Qualification : B. A. English Literature at Pachaiyappa’s College, Chennai (1990–1993)

Languages Known : Tamil / English (Read, Write, Speak) Address : Plot No. 4, Part – III,

Mahalakshmi Nagar, 5th Street,

Madipakkam,

Chennai – 600091.

Contact No. : +91–967-***-****

Email Id : *******************@*****.***

Professional Qualification :

Post Graduate Diploma in Systems Management at A. M. Jain Computer Centre, Chennai. Technical Qualification :

● English Typewriting Lower Grade, Chennai.

● Diploma in Word Processing & Applications and Data Entry Operation at Madras Computer Academy, Chennai.

● Laser Designer Course in DTP at Cadgraf Computers, Chennai. Work Experience :

1. Anabond Limited, Chennai, as Secretary to Director and in Exports Dept. from August 2013 to August 2019.

Job responsibilities as Secretary :-

Preparing charts for sales reports.

Purchasing gift items for the meetings.

Maintaining database for the purchased gift items.

Sending birthday and wedding day wishes to the employees.

Maintaining database for the committee meetings and regular meetings.

Preparing attendance report for the Marketing Dept. on daily basis and forwarding the same to HR Dept. and Director.

Obtaining daily sales report from the Executives of the branch offices and forwarding the same to Director.

Obtaining tour reports from Executives, Branch Managers and Divisional Managers on monthly basis and forwarding the same to Director.

Making payment such as credit cards, vehicle insurance, health insurance, EB, Madras Race Club and so on.

Ticket booking of train and flight.

Accommodation booking.

Reporting my daily activities to Director.

Job responsibilities in Exports Department :-

Preparing quotation once an enquiry comes from the customer.

Preparing proforma invoice once the purchase order comes from the customer.

Payment follow up.

Coordinating with the Production Dept. to ensure the materials are produced within the stipulated time.

Preparing invoice, packing list and forwarding the same to customs house agent for customs clearance process.

Collecting the bill of lading / air waybill from the freight forwarder.

Sending the shipment documents to the customer.

Handing over the shipment documents to the bank.

Handing over the shipment documents to Taxation Dept.

Preparing sales reports, quality objective reports, quarter wise sales reports.

Organizing monthly meeting for reviewing the sales.

Price negotiation with the freight forwarder.

Participating in the training programme organized by HR Department.

Reporting my daily activities to Business Development Manager.

Reason for leaving :-

Better prospects.

2. Arun Excello, Chennai, as Executive Secretary to Vice President from January 2012 to December 2012.

Job responsibilities :-

Supervising the house keeping work.

Preparing letters, charts, daily progress reports, attendance reports, etc.

Taking photograph of day-to-day status of the site and sending the same to Director.

Organizing meeting on daily basis.

Preparing minutes of meeting.

Issuing stationery items.

Checking the presence of security guards.

AMC follow up for PC, Xerox Machine, Printer and so on.

Supervising the activities in Stores Dept.

Making arrangement to celebrate festivals and birthday parties of employees.

Coordinating with Head Office and other Site Offices.

Reporting my daily activities to Vice President. Reason for leaving :-

Better prospects.

3. Ninestars Information Technologies Ltd., Chennai, as Language Specialist from February 2007 to August 2011.

Projects handled :-

American Periodical Service, FBIS, News Bank, Playboy, Aircel, MTS, Sun Direct, Times of India, Historical Newspaper and so on.

Job responsibilities :-

Getting trained from the client whenever a new project comes.

Preparing the training material.

Training the employees.

Analysing the performance of the employees.

Conducting project related tests to the employees.

Auditing the files and giving feedback to the employees.

Conducting English grammar classes to the employees.

Training the employees of the vendor.

Visiting vendor office frequently.

Reporting my daily activities to Asst. Manager.

Reason for leaving :-

Better prospects.

4. Indtech Analytical, Chennai, as Executive Admin from July 1993 to January 2007. Job responsibilities :-

Supervising the house keeping work.

Arrangement of lunch, dinner, tea, coffee for the employees.

Ticket booking of train and flight.

Accommodation booking.

AMC follow up for PC, Xerox Machine, Printer and so on.

Preparing quotation, sales reports and so on.

Coordinating with Regional / Head / Branch Offices.

Conducting the interviews.

Making arrangement to celebrate festivals and birthday parties of employees.

Arranging visa for the employees.

Reporting my daily activities to Asst. Manager.

Reason for leaving :-

Company closed.

Contact this candidate