Manager Staff

PERSONAL DETAILS

NOELEEN JACOBS

** ******* ****

NEWLANDS WEST, DURBAN

CELL: 082-***-****

SUMMARY

EXPERIENCE OVERVIEW

Worked as a Senior Clerk from 1989 to date.

Involved in all aspects of Payroll from the beginning of the payroll to the end.

This experience includes the HR and financial side of Payroll as well.

Safety representative for Area office at Afrisam.

Affiliated to the SAPA (South African Payroll Association)

IT SKILLS

Qpac Input User Course

Unique 1 & 11

Unique Report Writer

Unique Payroll Administrator Course

Unique Leave Administrator Course

All Unique Courses obtained through Qdata Dynamique.

Microsoft Office – Outlook; Excel and Word.

Qtic In-house Timesheet, Advances and Claims System.

Profile HR system.

SAP (Posting Journals, Cheque Processing, Printing of GL balances)

SAP PAYROLL PROCESSING.

SAP R/3 Version 4.6B.

CATS (STD BANK EFT SYSTEM)

VIP PREMIER PAYROLL obtained at Softline VIP.

VIP CLASSIC

CAMS System (on line FNB Bank)

SARS Efiling

SARS Easy File

Remedy Ticketing System

Stanley Timegenius Timekeeping System

Remedy Ticketing System

Clockwatch time and attendance system

SAGE VIP PEOPLE PAYROLL SYSTEM

GLOBAL COMMUNICATION SKILLS

ENGLISH: Proficient in speaking, reading and writing

AFRIKAANS: Proficient in reading and understanding

EDUCATIONAL BACKGROUND

Attended Newlands East Secondary until Std 8 in 1983

Completed a Project Management Course through Scott Wilson in 2001.

Matric (commercial subjects) English, Afrikaans, Criminology, Statute Law, South African Law, Law of Evidence and Procedures. 2003 Passed with Merits.

Payroll Diploma (IPM) 2 years completed NQF Level 5

SHE Rep training

Supervisory Development Programme (SDP) Dyna Training. (3 weeks) NQF Level 4

Including Portfolio of Evidence.

Bookkeeping Course (Varsity College)

Microsoft Excel – Essentials and Data Analysis (Bytes Technology)

EMPLOYMENT HISTORY

REGUS BALLITO 08.04.2019 to 31.05.2020

COMMUNITY MANAGER

DUTIES

Maintenance of the Regus Ballito Centre

Supervision of the cleaners

Cash reports on payments

Making sure the building is cleaned and well run

Ordering of kitchen supplies and making sure kitchen is well stocked for clients.

Receptionist duties – printing, answering calls, courier service collections, scanning.

Selling of office space and showing the available offices to prospective clients.

Liaising with contractors for maintenance of the building

Sorting out payment and client issues on the Regus App.

Maintaing a professional working environment

Organising social events for all clients in the centre

Reason for leaving RETRENCHED

I have temped through PRO APPOINTMENTS at various companies around Durban, from middle of 2017 to March 2019

Masskot Scale

PKF

Green Office

Hardy Boys

Regus Ballito

HOLLYWOOD SPORTSBOOK 13.05.2013 TO MAY 2016

PAYROLL OFFICER

DUTIES

Maintenance of the VIP PEOPLES salary payroll.

New engagements

Terminations

Calculating and processing bonuses and increases

Processing of all payroll input (allowances, deductions, overtime, meal allowances, cell allowances, transport allowances, union deductions, cell phone deductions, hourly paid staff hours, finalising payroll capture.

Processing of loans and advances.

Reconciling the provident fund account and capturing of the contributions on the Liberty Liber8 system.

Processing of all AOD’s on the payroll.

Rolling over to next period.

Salary bank recons.

GL recons.

Clockwatch time and attendance.

Payroll Summaries.

Third party payments – Unions, garnishee’s and court maintenance court orders

Month end payroll reporting

Payments done on the STD bank EFT system

Induction and training for new staff members

UNILEVER SOUTH AFRICA 17.10.2012 TO 31.03.2013

PAYROLL ADMINISTRATOR

DUTIES

Maintaining of the SAP monthly payroll database

Dealing with queries from the Remedy ticketing system.

Medical Aid – Discovery updates and capture monthly.

Advances on salary.

Distribution of payslips.

Terminations.

Month end payments – Pension, staff shop, garnishees

GL Reconciliations

Copies of IRP5’s and payslips.

Capturing of all awards, bonuses, deductions and allowances.

Implementing loans and payouts – Calamity and Study loans

Auditing of colleagues work.

CONLOG 17.01.2012 TO 09.10.2012

PAYROLL ADMINISTRATOR

DUTIES:

Weekly and Monthly payrolls on the VIP Premier System.

Maintaining the VIP database.

Maintaining employee records and files

Extracting reports from the Stanley Timekeeping program for hourly paid staff.

Maintaining shifts and paying of shift allowances.

Maintaining shift patterns on TimeGenius system

Weekly hours reports for Labour Broking staff( Scribante and Capacity)

Liasing with Labout Brokers.

Capturing of all data on VIP – ( deductions, allowances, IT88’s, bonuses)

Implementing all new engagements and finalising all terminations.

All weekly and monthly rollovers.

Yearly increases – Complete spreadsheets and capture on VIP

Monthly GL reconciliations.

Liase and handle all MIBFA sick claims, Pension payouts, Death payouts and benefits.

Filing

Payroll queries.

Quarterly Statistics.

Half yearly SARS submissions.

SARS annual IRP5 and IT3’s submissions.

Print and distribute all weekly and monthly payslips

REASON FOR LEAVING: CONTRACT POSITION

COASTALS 06.10.2011 TO 16.01.2012

PAYROLL ADMINISTRATOR

DUTIES:

Fortnightly wages for store staff on VIP Classic.

Monthly salaries on VIP Classic, including Executive payroll.

All allowances: Overtime, Relief managers allowance.

Controlling of leave.

Capturing and paying Incentive Bonuses. Excel Spreadsheet calculations.

December bonuses – Capturing and paying. Excel spreadsheet calculations.

Journals for wages and salaries.

GL recons.

Cashbook recons.

Pettycash recons.

Variance reports – recons

Month end payments – Medical Aid, pension, provident fund, staff accounts, gap cover,

Garnishee’s, STD Bank corporate credit cards.Discovery Med.

Liasing with all service providers.

SARS payments – SDL,UIF, PAYE on efiling. EMP201

Wage and Salary transfers into nominated staff bank accounts.

Payslip printing and distribution.

Fortnightly and Monthly rollovers on VIP.

Weekly system backups.

SARS – Easy filing, half year submissions, Yearend recons and IRP5 distribution.

REASON FOR LEAVING: BETTER OPPORTUNIES

GRINDROD MANAGEMENT SERVICES 15.02.2011 TO 05.10.2011

POSITION PAYROLL ADMINISTRATOR

DUTIES:

All data capture for SAP payroll system

Payroll Audits

Capturing of leave

Netpay recons

New Engagements, Termination – UI19 forms, Certificates of Service

Payroll queries

Adhock reports and duties

Maintaining the SAP database for 3 companies. 450 staff

Month end reports

Capturing overtime, subsistence allowances, loans

Long service reports

NBCRFI changes

SARS audit preparation.

REASON FOR LEAVING: CONTRACT POSITION

AFRISAM 10 OCTOBER 2005 - 30 APRIL 2010

POSITION PAYROLL ADMINISTRATOR

MAIN ACTIVITIES:

Payroll capture on the VIP Payroll system. Changed Payroll system to SAP as of March 2007.

Staff compliment 450.

Checking of all payroll input.

Printing and distribution of payslips

Reconciling of gross pay reports

Reconciling of head count reports

Handling all Payroll queries

Maintain SAP Payroll data base

Paying of one time vendors on the SAP accounting system.(Creditors)

Printing of Cheques

Printing of Petty Cash Vouchers

Bank Reconciliations

Reconciling of trade deposit GL account

Reconciling of petty cash GL account

REASON FOR LEAVING RETRENCHED

FIDELITY SPRINGBOK 17 FEB 2003 – 31 MAY 2005

POSITION PAYROLL MANAGER

MAIN ACTIVITIES:

Garnishees

Capturing of monthly input on SAP

Ensuring payroll is correct

Staff compliment 5500

Pay Queries

Running of payroll for admin and OPS staff

Posting to GL from Payroll

Reconciling of SARS reconciliations

Reconciling of recons

Supervision of 5 data capturers

Ongoing training of payroll staff

Terminations

Transfers

Ensuring that month end deadlines are met.

Attending to labour and CCMA queries and attending labour disputes with the company IR Manager.

REASON FOR LEAVING: BETTER OPPORTUNITIES

MR PRICE HEAD OFFICE 19 DEC 2002 – 14 FEB 2003

POSITION WAGE SUPERVISOR

MAIN ACTIVITIES:

Payment of month end garnishees

Reconciling of garnishees

Overseeing of casual weekly payrolls

Supervising of wage clerks

Staff compliment 2500.

REASON FOR LEAVING: BETTER OFFER

COMPAREX AFRICA JUNE 1999 – FEB 2002

POSITION PAYROLL ADMINISTRATOR

MAIN ACTIVITIES:

Capturing of Payroll input on Unique

Capturing of hourly paid consultants timesheets and claims

Ensuring that claims and input is correct before pay run.

Payment of all month end deductions (PAYE, Pension, Medical Aid, VAT and Garnishees)

Reconciling of GL accounts and payslip distribution

Staff compliment 350

REASON FOR LEAVING: RETRENCHED

SASA (SOUTH AFRICAN SUGAR ASSOCIATION) JUNE 1998 – MAY 1999

POSITION PAYROLL CLERK

MAIN ACTIVITIES:

All aspects of Payroll capturing, medical aid deductions, housing loans deductions (Ithala)

Maintaining staff loans and educational loans

Payslip distribution, payment of monthly statutory deductions – Unions, UIF, JSB Levies.

Reconciling of GL accounts, entering journals on Impact and posting to GL.

Staff compliment 650

REASON FOR LEAVING: TRANSPORT PROBLEMS

SCOTTS RETAIL AUG 1989 – MAY 1997

POSITION SENIOR SALARIES CLERK

MAIN ACTIVITIES:

Capturing of all Payroll related returns.

Payment of salary advances, maintaining staff statistics

Controlling of leave, balancing cashbook

Running of payroll and printing payslips and cheques

Processing bank disk for ACB

Payment of casuals temps, controlling of Medical Aid and reconciling.

Payslip distribution

Promoted from Junior clerk to Senior Salaries Clerk

Staff compliment 1800

REASON FOR LEAVING: COMPANY LIQUIDATED.

TEMPORARY EMPLOYMENT HISTORY

SOUTH AFRICAN PORT OPERATORS JUNE 2005 – SEPT 2005

POSITION TEMP PAYROLL ADMINISTRATOR

INDEPENDENT NEWSPAPERS NOV 2002 – DEC 2002

POSITION TEMP HR ASISTANT

ROBERTSONS SPICES 11 MAR – OCT 2002

POSITION TEMP HR ADMINISTRATOR

SANBS(SOUTH AFRICAN NATIONAL BOOD BANK SOCIETY)

MAY 1999 – SEPT 1999

POSITION TEMP PAYROLL CLERK

ROSELAND PRIMARY SCHOOL JUNE 1997 – MAY 1998

POSITION SCHOOL SECRETARY

REFERENCES:

CARLA ASH HOLLYWOOD SPORTSBOOK 031-*******/083*******

CHARMAINE REDDY UNILEVER 031-*******

PAT PAUL FIDELITY SPRINGBOK 031-****-*** / 083-***-****

JENNY VAN WINKEL MR PRICE 031-***-****

MIENKE DE HAAS COMPAREX 031-***-****

CYNTHIA IRWIN SANBS 031-***-****

WENDY JANSEN SCOTTS RETAIL 031-***-****/082*******

SHIRLEY COMBE ROBERTSONS 031-***-****

OZZIER JACOBS INDPENDENT NEWS 031-***-****

THANDIE NGUBANE AFRISAM 082*******

KAY HOOSEN GRINDROD 031-*******

MARLENE MAHADEO REGUS 071*******

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