Document Control Sales
Resume:
Curriculum Vitae’ of Ms. Annalyn Mallari Lising
Annalyn Mallari Lising
Mobile No.: +971-***-******
Email Address: ***************@*****.***
CAREER OBJECTIVES
To be a part of the organization’s strengths, success and growth by contributing the knowledge and professional know-how to another phase of experience, put into continuous practice the skills and abilities learned from previous employments and update my professional experiences towards career growth.
EMPLOYMENT HISTORY:
1. CHINA NATIONAL AERO-TECHNOLOGY ENGINEERING CORPORATION Dubai, UAE
March 16, 2017 to Present
Main Document Controller
Cityland Mall Project
Global Village
Duties and Responsibilities:
Project EDMS Admin – Inaxus System
Follow approved Project Quality Plan regarding document control procedure.
Ensure in maintaining the proper filing system of the project records.
Process incoming and outgoing documents and correspondences including receipt, classification, registry, archiving, storage and retrieval.
Maintains / updates registry & monitor submission status e.g. Correspondences, RFI, Shop Drawings, Technical Submittals, Material Submittals, Pre-qualifications, Work Inspection Request, Material Inspection Request, Method Statement, NCR, CVI etc..
Ensures that all the outgoing documents have the proper reference numbers as per the control sheets.
Responsible in distribution of incoming documents / correspondences to respective Department Heads as per distribution stamped.
Prepare draft letter, when required.
Taking Minutes of Meeting.
Curriculum Vitae’ of Ms. Annalyn Mallari Lising
2. CHINA STATE CONSTRUCTION ENGINEERING CORP. ME LLC Dubai, UAE
June 07, 2015 to March 15, 2017
Document Controller – Consultant & Client Office
Hameni Project
Jumeirah Village Circle
Duties and Responsibilities:
Follow approved Project Quality Plan regarding document control procedure.
Ensure in maintaining the proper filing system of the project records.
Process incoming and outgoing documents and correspondences including receipt, classification, registry, archiving, storage and retrieval.
Maintains / updates registry & monitor submission status e.g. Correspondences, RFI, Shop Drawings, Technical Submittals, Material Submittals, Pre-qualifications, Work Inspection Request, Material Inspection Request, Method Statement, NCR, CVI etc..
Ensures that all the incoming documents have the proper reference numbers as per the control sheets.
Responsible in distribution of all incoming documents / correspondences to respective Engineer as per distribution stamped.
Attend all administrative work.
Document Controller – Contracts Department
Arenco H2 & H3 Project
Palm Jumeirah
Duties and Responsibilities:
Follow approved Project Quality Plan regarding document control procedure.
Ensure in maintaining the proper filing system of the project records.
Process incoming and outgoing documents and correspondences including receipt, classification, registry, archiving, storage and retrieval.
Maintains / updates registry & monitor submission status e.g. delay notices, EOT
(extension of time), variations and claims.
Ensures that all the outgoing documents have the proper reference numbers as per the control sheets.
Responsible in printing and distribution of all incoming documents / correspondences to all respective department heads as per distribution stamped.
Responsible to Drafting letters, MOM etc. when necessary.
Assisting the Contracts Department team in other administrative work.
Check and process payment certificate of suppliers and subcontractors.
Tracking Payment Status.
Update and maintain payment tracking log.
Prepare Payment Plan.
3. OWN MOUNTAIN TECHNICAL SERVICES, LLC
Dubai, UAE
November 10, 2014 – June 04, 2015
Curriculum Vitae’ of Ms. Annalyn Mallari Lising
Accountant cum Secretary
Duties and Responsibilities:
Record invoices and expenses
Prepares quotation to be approved by Managing Director and send to client via facsimile or email.
Prepares business correspondence.
Maintain the files and control logs as required
4. RDEX FOOD INTERNATIONAL PHILS., INC.
(RD Group of Companies)
Brgy. Calumpang, General Santos City, 9500 Philippines September 16, 2005 - October 09, 2014
Accounting Supervisor – External (Compliance)
May 15, 2014 – October 09, 2014
Duties and Responsibilities:
Handles the checking and validation of daily point of sales recorded in the system from all outlets nationwide.
Handles monthly Bank Reconciliation and ensure submission of report to the management every 20th day of the following month.
Attends to monthly physical inventory counting of all outlets in Mindanao, and semi- annual counting in Cebu and manila outlets and provides report on the result and findings during the count.
Ensures that all stocks are counted properly and accurately by following the standard inventory counting procedures.
Prepare and remit monthly and quarterly tax obligations (VAT, Expanded Withholding Tax at Source, Withholding Tax on Compensation and Quarterly Income Tax).
Attends to the required reports needed by the Management. Accounts Receivable In Charge
September 16, 2005 – May 14, 2014
Duties and Responsibilities:
Handles checking and validation of Charge invoices from all stores nationwide, ice plant, and storage transactions prior to recording.
Record charge sales on Exact Globe Accounting system.
Responsible for the preparation and issuance of Statement of Account.
Prepares reconciliation of individual customers account.
Check and validate deposit slips of customers’ payment and ensures posting of payment to the correct account.
Record Export sales transactions and collections.
Responsible for journalizing of adjustment to Books of Accounts.
Responsible on recording of bank fund transfer and other bank transactions.
Prepares weekly Accounts Receivable aging for AVP-Comptroller. Curriculum Vitae’ of Ms. Annalyn Mallari Lising
5. GENERAL SANTOS FEED MANUFACTURING CORP.
General Santos City, 9500 Philippines
February 01, 2005 - September 15, 2005
Document Controller and Liaison Officer
Duties and Responsibilities:
Prepares and process export documents such as export declaration, authority to load, packing list and commercial invoice.
Gather quotation from different suppliers prior to purchase of materials needed for operation.
Makes sure that controlled copies of latest approved documents are given to appropriate staff.
Maintain the documents under safe custody without any damage with easy traceability.
Assists the Operation Manager in overseeing the operation.
Settle government transactions such as Bureau of Internal Revenue and Bureau of Customs.
6. MONTEFALCON AUDITING FIRM
General Santos City, 9500 Philippines
April 2004 – January 2005
Bookkeeper
Duties and Responsibilities:
Responsible in recording of sales invoices.
Handles checking and recording of purchases.
Prepares draft of Income Statement.
Prepares draft of Balance Sheet.
EDUCATIONAL QUALIFICATION:
Bachelor of Science in Accountancy (BSA)
GENSANTOS FOUNDATION INC,-COLLEGE
General Santos City, 9500 Philippines
June 2000 – March 2004
EDMS SOFTWARE:
Inaxus Documentation System
ACCOUNTING SOFTWARE:
Exact Globe Accounting System
Tally ERP 9 Accounting System
Peachtree Accounting System
OPERATION SOFTWARE:
Microsoft Word
Microsoft Excel
Power Point Application
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