Personal Assistant Office

TAHIR EZEDIMBU JENNIFER J.

*, ******** ******, **** *********, OFF OLAINUKA B/STOP, OFF ISAWO –AGRIC ROAD, IKORODU, LAGOS.

PHONE: 081********, 081********.

E- MAIL: adepz1@r.postjobfree.com

OBJECTIVE

To strive for excellence and effectively work as a team player in all circumstances and to attain a professional distinction towards the better attainment of the organization vision & mission.

Personal Data

Date of Birth: April 7th, 1977

State of Origin: Delta State

L/Govt: Oshimilli

Nationality: Nigeria

EDUCATION / Qualification

CIPM In view

Lagos State University Lagos State 2005 – 2006

(PGDM Marketing)

The Polytechnic Ibadan, Oyo State 1999 – 2000

(HND PLUBLIC ADMINISTRATION)

The Polytechnic Ibadan, Oyo State 1996 – 1997

(O.N.D PUBLIC ADMINISTRATION)

Maryland Comprehensive Secondary School 1990 – 1992

Anthony Village Secondary School 1992 – 1994

GCE 1994/ 1995

WORK Experience

SPOONDOMAIN PHARMACEUTICALS LTD 2015 – TILL Date

Position: PA TO CEO/ HR MANAGER/COMPANY SECRETARY

Personal Assistant Duties:

Manage and maintain the MD’s diary and ensure all busy diary commitments, papers and travel arrangements are manages effectively.

Manage email accounts, respond to mails and deal with appointments when necessary.

Meet with MD/communicate with him regularly to discuss upcoming engagements, invitations or other request.

Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contacts as appropriate.

Keep an accurate record of papers and correspondence on behalf of the MD.

Prepare correspondence on behalf of the MD, including the drafting of general replies.

Minute general meeting required and complete research on behalf of the MD as at when necessary.

Ensure any guest meeting with the MD are well taken care of.

Provide a service that is in line with the MD’s work habits and preferences.

Company Secretarial Duties:

Ensure that company complies with all standard practices in the interest of the company.

I provide efficient and responsive administrative, organization and logistic service to the MD, helping him to prioritize his time appropriately.

I provide full secretarial assistance to the management during absence to ensure a high level of services is maintained.

Conduct routine administration of insurance, staff medical, pension and gratuity schemes.

Managing office space and property and dealing with personnel administration

Overseeing public relations and aspects of financial management.

Serve as secretary to all the management meetings.

Attend management meetings and keep a record of all the proceedings

Ensure that all management meeting minutes draft are sent to the MD within 3 days of the meeting.

Co-ordinate and ensure that all management papers are circulated within reasonable time.

Schedule and organize meeting / preparation of Agenda in consultation with the MD.

Prepare policy development and documentation in consultation with MD

Maintain filing system, managing and reviewing office systems

Sourcing and ordering stationary and office equipment.

ADMINISTRATIVE DUTIES

Co-ordinate and support staff recruitment and orientation, to include employment contracts, confirmation and contract renewals.

Prepare HR reports such as staff leave, turnover, confirmation status, e.t.c.

Maintain and update personnel information

Coordinate insurance for assets and maintain contracts for all insurance.

Ensure strict compliance with all established policies and standard practices.

Managing all documentations for the company, ensuring its safe custody and retrieval.

Attending to staff matters which includes:

Listening to staff grievances and communicating it to the management or proffer solution where necessary

Attending to staff needs, investigating and understanding causes for staff absences and follow up on same and making relevant calls to staff when the need arises

Annual leave management

Drafting memos, queries, warning letters and appropriate notices

Preparing presentations, typing documents and managing projects on behalf of the company.

VIXA PHARMACEUTICAL CO. LTD 2007- 2015

PA TO THE CHAIRMAN

Duties

Effective support to chairman and liaison with all other departments within the organization

Achievement of objective and Target

Effective meeting management

Utilization of office tools and other IT solutions

Scheduling and confirmation of appointment with chairman

Preparation and typing of documents for chairman

Taking minutes of meeting. E.g. Annual general meeting and board meeting

Preparing and distribution of internal memo and circulars to the staff.

Intermediary between the chairman and the staff.

Receiving and replying mails from foreign partners /manufacturers

IKOYI CLUB 1938 2004 – 2007

SUPCRIPTION OFFICE SUPERVISOR/MARKETING

DUTIES

Capturing payments on flex MM ( Computer)

Checking of cheques in the register

Help desk Functions

Maintain good contacts at all time and ensure that customers leave fulfilled

Identify prospective Members

Handling Members complains and Objections

Utilization of office tools and other IT solutions

Preparation and typing of documents

IKOYI CLUB 1938

SUBCRIPTION CLERK (INDUSTRIAL ATTACHMENT PROGRAMM)

1998

DUTIES

Attending to members

Recording of subscription payment

Issuing of members cards

Issuing of subscription notice or bills

Issuing of I.D cards

LOCAL GOVERNMENT SERVICE COMMISION, DUSTE JIGAWA (N.Y.S.C)

2002/2003

ADMINISTRATIVE OFFICER

DUTIES

Selection of curriculum vitea (CV) and filing

Recruitment of staff and job placement

Coordinating and updating of staff personal records

Plan and coordinate training programme for staff.

Establish and implement disciplinary procedures.

Coordinating effective appraisal system

Guide and counsel staff when necessary.

HOBBIES: Reading, singing, traveling.

ABILITIES:

Strong analytical mind, excellent in oral and written communication skills, Good team player, Ability to work without close supervisor, self-motivated and able to motivate others. Ability to work under pressure, Honest and Hardworking, confident and well composed

COMPUTER SKILLS:

Microsoft word

Microsoft Excel

Internet Explorer

SPECIAL TRAINING / COURSES ATTENDED:

BODKARON CONSULTING

Human capital Management training and Leadership solution providers

29th, 2005. (Ikoyi club 1939)

PEERS CONSULTING

Concepts and Application Training on Flex MM Membership Management (Ikoyi Club 1938)

Reference:

Mr Saliu Mohammed

Cadbury Nigeria Plc

Regional Manager

Asaba

Tel: 080********

Mrs Hadiza Ode

Military Hospital

68NARH Myoung Barracks

Yaba, Lagos

Tel: 080*******

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