Manager Accounts Payable
Resume:
BREANNA R. WELLINGTON
Odessa, Fl 33556
****.**********@******.***
PROFESSIONAL EXPERIENCE:
Mar 2019- Depository, Trust and Clearing Company
Present Supervisor, Accounts Payable
Manage 4 FTEs for all payments, credit card reconciliations, expense reports, and vendor set up.
Cleared up all unaccounted payments totaling over $10M.
Collaborate with client management associate to develop and implement KPI metrics in Oracle Business Intelligence.
Ensure the AP team is within compliance and adhering to the established Risk Control Matrix.
Provide feedback to staff, enforce policy and train.
Oversee all projects involving system enhancements for AP processes.
Assist Manilla AP team with training and processing.
System administrator for Concur, Amex, and Wells Fargo.
Work with Oracle systems team on issues and enhancements in Oracle.
Monthly reconcile all outstanding payments and send to third party for escheatment.
Manage all internal and external escalations.
Provided a learning session on Oracle invoice and purchasing view to the entire CFO team.
Process 1099 and 1042s in addition to working the escheated checks list.
Nov 2017- Laser Spine Institute
Mar 2019 Manager-Procure to Pay Operations
Manage 4 FTEs for all Accounts Payable and Procurement functions with a decrease in staff of 2 FTEs. Including hiring, firing, training, evaluations, and raises.
Perform all Accounts Payable manager tasks in addition to purchasing manager tasks.
Produce KPI on a monthly basis for both teams.
Reduced unnecessary accruals in Accounting by cleaning up old errors on POs and receiving by over $500K.
Reviewed pricing for vendor spend and contracts with our GPO. Saved LSI over $600K in 2018 in collaboration with purchasing team.
Provide monthly reporting to CFO on travel expenses and credit card spend.
Maintained strong vendor relationships, contracts & negotiated payment terms
Assist staff with price discrepancies and work with vendors on contract pricing.
Work with our GPO on cost analysis, price discrepancies, and purchasing tasks.
Run month end close for both Accounts Payable and Purchasing. Worked in tandem with the Accounting manager to ensure our accounts balanced.
Create Purchase orders as needed. Receive on materials as needed and train other departments on submitting requisitions.
Part of select staff asked to stay on to work on financial processing after the closure.
Manager, Accounts Payable (11/17 – 10/18)
Managed 3 FTEs for all expense processes, credit card transactions, invoice processing, and invoice scanning. Trained, hired, performed reviews, corrective actions, and fired staff as necessary.
Ensure all invoices are scanned and processed in Oracle timely and accurately by the team.
Acting as a liaison for the Accounting department in order to resolve accounts payable applying inaccurate gl coding to invoices.
Process 1099s and maintain vendor master.
Manage Concur for all users with their expense reports.
On a weekly basis monitored cash flow with the VP of Finance, ran a SQL report and loaded into Excel for a list of vendors to pay. Determined all payments that were created by my team.
Worked all outstanding checks for the business since they originated. My team reissued stale dated checks that were due to the payees and canceled double payments from the previous years. Collaborated with a third party vendor on an audit from the State of FL and working on escheating all checks stale dated.
Created adhoc reports as needed for senior management. Reporting was created with myself and the Oracle business analyst using SQL and Oracle.
Managed all credit cards for the company and reconciled on the business website. The recon is then pulled for Accounting to process as a JE.
Oversee all payments that are processed through AP- wire, EFT and check for all locations.
June 2015- Verifone Inc., Clearwater, Florida
Nov 2017 Supervisor, Accounts Payable (AP)
Managed 10 FTEs for all invoice processing, mail scanning and expense processing. Perform mid-year and year end reviews, corrective actions, training and time card approval.
Process payments for all invoices via check and EFT for multiple businesses throughout North America.
Assisted with the implementation and testing of Oracle R12.
Global owner for testing Oracle R12 payments as VFI enters more countries.
Collaborate with Procurement and Oracle IT to improve processes such as template upload files, and implementation of corporate AMEX Pcard.
Post and approve month end JVs and reconcile bank recs.
Pay all wire vendors (Domestic and International with multiple currencies) through several banks and post the wires in Oracle.
Work with Treasury on a continued basis to provide a forecast to ensure AP vendors are paid timely.
Train staff on a continued basis with IPM (Invoice imaging and processing tool), Oracle R12, Business Objects and Amdocs.
Run month end reports for Accounting PO accruals, KPI metrics, and sub ledger GL distribution errors.
Process 1099s and work with supplier team on vendor maintenance.
Manage the team’s invoice processing workflow, handle vendor escalations, payment discrepancies and/or complex recons to confirm vendor satisfaction.
Trouble shoot with purchasing on 3-way PO concerns i.e. Invalid distribution combinations, inventory receiving and unit price vs quantity issues.
Partner with other regions within the shared service centers to reconcile the priority vendors.
Utilize SAP Business Objects to build queries and generate reports for upper management which summarizes information including expenses, vendor spend, forecasts, etc.
Process Intercompany wire and netting posts globally.
Sep 2007 –
June 2015 WELLCARE INC., Tampa, Florida
Supervisor, Accounts Payable (AP)
Manage 5 FTEs for all data entry, mail scanning, and expense processing. Perform mid-year and year end reviews, corrective actions, and time card approval.
Trained all staff in using Oracle 12R functionality.
Process unclaimed property for 20 WellCare subsidiaries which resulted in 233 state filings. Load all escheated checks from Accounting on a quarterly basis into Tracker. Processed over 30,000 outstanding checks either back to the payee through due diligence or back to the state and currently have over 46,000 outstanding checks to process.
Responsible for more than 200,000 invoices per year which consisted of Purchase Order, Non Purchase Order, EDI, and Flat files.
Almost $800k was captured in prompt pay discounts for 2014.
Manage imaging software for AP and Accounting. Provide access and training for all new associates or other departments within WellCare.
Work with Oracle IT on all process changes or improvements by testing in 2 Oracle environments. Test and approve all items that I run through test and Oracle IT then pushes the item to production.
Project Administrator, Accounts Payable (AP) (9/10 – 2/13)
Manage the 1099 process, check for accuracy, make manual adjustments and address Internal Revenue Service (IRS) notices.
Implemented and trained staff (various departments) and created procedures for new imaging software.
Troubleshoot all issues within imaging software including collaborating with vendor to create new mapping for the screen changes in Oracle Release 12.0.
Tested Oracle upgrade in three environments from Oracle 11i to R12 and tested all environments (i.e. invoice processor, payment processor, suppliers, month end, 1099, expenses).
Worked with application developers and consultants on all problems and assisted with solutions.
Trained all AP associates and management on Oracle upgrade.
Created procedures for all operating units within Oracle.
Renovated companywide procedures for expenses and procurement.
Audit AP invoices and check requests to ensure policies and procedures are being followed.
Handle escalations with internal and external customers.
Process unclaimed property, import all payments that are due for escheatment, send out due diligence letters and update software as payments are reissued.
File unclaimed property with all states and recover abandoned property for WellCare.
Senior Accounting Clerk, Accounts Payable (9/07 – 9/10)
Process vendor payments and handle special handle payments.
Enhanced the expense process in AP by creating and implementing a database for expense reports.
Audit expense reports and track all associates that are outside of company policy.
Issue payroll deductions for non-compliant purchases and work closely with purchasing on verifying corporate card purchases are within company policies.
Create new supplier records in Oracle with a 24 hour turn around.
Verify legal contracts to obtain all vendor information and payment terms.
Reconcile the American Express bill and send accruals to accounting.
Updated AP’s Month end procedures, supplier procedures and created AP’s expense procedures, EFT procedures and monthly stats procedures.
Implemented an outstanding check database for 75k checks that are on accounting’s bank recs as outstanding.
Upload IRS levies into SharePoint to work with other departments on determining the outcome of the levy.
Trained all associates on the expense database, auditing of expense reports, month end, EFT uploads, and payroll deductions.
Captured an average of $2800.00 a month in non-compliant expense reimbursements that were paid back to the company by the associate.
Entered and provided quality checks for invoices.
TECHNICAL SKILLS:
Proficient with Microsoft Office
Oracle Financials 11i R12 and cloud (Accounts Payable)
Image Now ( Perceptive Software), IPM (Invoice imaging and processing tool)
TRACKER- unclaimed property software
LaserFiche- Invoice repository
Concur- expense report processing
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