Executive Assistant Manager

CHARLENE F ABBIANO *** Saddle River Road Saddle Brook, NJ

646-***-**** ********.*******@*****.***

S U M M A R Y

Experienced Office Manager. Finance, Fashion, Media background. Savvy, discreet, and polished in handling sensitive material. Highly efficient, motivated and proactive. Diplomatic and well developed interpersonal skills. A team leader who excels working independently in addition to being a team player. Exceedingly organized and budget conscious. Right-hand, jack of all trades. Dynamic gatekeeper and loyal personality with 20+ years of experience working for CEOs and high profile executives in a demanding environment. My direct supervisors and co-workers see me as a closer, a fixer and a central resource of support. Demonstrated achievements in the areas of: Leadership Proven ability in building an administration department from the ground up. Skilled in team management vis-à-vis training, coaching and mentoring.

Communication

Experience in evaluating a variety of company or staff problems and delivering effective solutions. Recognized for efficient and professional conduct with various departments and individuals to effectively achieve desired outcomes. Created team manuals, company policies and procedures for office management matters. E X P E R I E N C E

GTS, New York, NY

Office Manager + Executive Assistant to Co-Founder & CEO November 2014-July 2020

Built the Administration Department from the ground up. Responsibilities including but not limited to; hiring, firing and managing an administrative staff of 7. Established and oversaw up to 60 resource vendors to maintain optimum pricing and efficiency. Planned and facilitated the company office space lease and build out of newly acquired floors for our growing staff vis-à-vis building owners, contractors, human resources, etc. Prepared and evaluated monthly administrative budgets. Maintained the company’s strict standards of hygiene and décor. Facilitation of Human Resource matters including but not limited to: new hires, immigration, and terminations.

Heavy calendar for the CEO and 9 partners + complicated travel matters, domestic and international.

Proactively plan for board meetings, firm announcements, off-site meetings, staff parties and gifts, and company announcements.

Heavy personal work including but not limited to: personal medical appointments, banking matters, personal gifts, childcare, facilitation/coordination with doctors/spouses/accountants, license renewals, property purchases, estate management vis-à-vis housekeeping, landscapers, tennis court/pool management.

Fifty-One, New York, NY July 2012-November 2014

Office Manager + Executive Assistant to CEO

Managed staff of 75 + heavy calendar for CEO and 4 partners.

Heavy and complicated travel matters, domestic and international.

Proactively plan for Board Meetings, off-site meetings, staff parties and gifts, and company announcements. Limited Brands/Macy’s, New York, NY June 2007-July 2012 Executive Assistant to DMM RTW2

Heavy calendar for DMM RTW2.

Heavy and complicated travel matters, domestic and international.

Proactively plan for Board Meetings, off-site meetings, staff gifts

Heavy personal work including but not limited to: personal medical appointments, banking matters, personal gifts, childcare, facilitation/coordination with doctors/spouses/accountants, license renewals, property purchases, estate management vis-à-vis housekeeping, landscapers, tennis court/pool management. HEARST MAGAZINES, New York, NY

Office Manager + Executive Assistant to Editor in Chief Sept 1999-June 2007

Managed an editorial staff of 100 + heavy calendar and travel for Editor-In Chief.

Heavy personal work including but not limited to: personal medical appointments, banking matters, personal gifts, childcare, facilitation/coordination with doctors/spouses/accountants, license renewals, etc. EDUCATION:

California Southern Law School 1993

o Certified Paralegal

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