Admin/Proposals/Document Controller/HR Assistant
Resume:
Experience
QATARGAS (Doha, Qatar)
October **** – June 2020
CONTRACTS ASSISTANT
Assisted Contract Engineers in the preparation of tenders/ contracts
Distributed Contracts/ Change Orders to relevant authorities and ensured these were saved on Sharepoint/ common folders
Monitored Performance Bank Guarantees and Insurance
Prepared business correspondences to End Users/Contractors
Scheduled meetings and prepared Minutes of Meetings
Have common knowledge in SAP and provided technical support to Contract Engineers.
Prepared Weekly Report, Leave Monitoring Report, Monthly/ Quarterly Business Review and other requirements
Played an integral part in the development of Handbook for Supply Department
TECHNIPFMC (Doha, Qatar)
March 2011 – August 2019
PROPOSALS COORDINATOR
Liaised with Proposal Managers, Engineering, Estimation, Planning, Finance, Legal departments and Clients for bid preparation
Reviewed technical and commercial requirements
Prepared all documentation formats and compilation of bid dossiers
Drafted correspondences to End Users/Contractors
Maintained the Documentation (forms, templates, etc.) and Archives (hard copy / electronic)
Ensured timely submission, dispatch and logistics of bids
Disseminated Contracts, Service and Project Orders
Provided access to disciplines for Man-hour booking via JEEVAN Citrix and MDM software database/applications
In-charge of supplies requests, inventories and Purchase Orders
Scheduled meetings and prepared Minutes for distribution
Processed gate pass requirements for site visits and bid submission
Logged and monitored all prospects for Management review
Reliever for Secondment Coordinator for manpower requirements
Prepared Prospect Report, Leave Monitoring Report, Budget Report, Key Performance Indicator (KPI) Report, Quality Audit Reports, etc.
Awardee, “Performance Award - 2017”
Member of the HSE Leaders
Education
BS in Clinical Psychology
Polytechnic University of the Philippines (2001)
Top University/ College Scholar
President’s/ Dean’s Lister
Winner of various writing/ oratorical contests
Skills & Attributes
Knowledgeable in MS Office (Word, Excel, Power Point, Outlook), SAP, JEEVAN Citrix MDM Sharepoint and Web Surfing
Keen attention to detail coupled with strong organizational & analytical skills
With irrefutable integrity and sense of confidentiality & ethics
Fast learner, flexible and team player
With supervisory experience
Languages
English, Fluent
Filipino, Native Tongue
Personal Information
Filipino, Married
Interests include blogging/ writing, reading, watching movies/TV series
With Valid Driver’s license
NOC available
Can start immediately
Seasoned professional with a demonstrated working history in multi-cultural settings and varied industries (Oil & Gas, Marketing and Manufacturing).
Skilled in Office Administration, Proposals/ Contracts, Documentation, Human Resources, Interpersonal Skills and Account Management.
ERWIN AGUILA
Contact No.: +974-****-****
E-mail: *****.************@*****.***
TOTAL SAFETY, INC. (Doha, Qatar)
August 2009 – February 2011
HR ASSISTANT
Assisted the HR Manager in Visa Processing, Exit Permit and Resident Permit of employees
Responsible for Employee Leave Monitoring, Hotel accommodation and flight reservations
Conducted Initial Interview and Shortlisting of applicants
Safekeeping of 201 files
Acted as Receptionist answering calls and inquiries from clients, applicants and suppliers
In-charge of incoming/ outgoing correspondences, gate pass application and courier coordination
Helped the Accounting Department in the issuance of checks to suppliers and employees
Assisted in Company-wide events such as Teambuilding and Christmas Party
Winner of HSE Observation card for September 2010
ACABAR MARKETING INTERNATIONAL, INC. (Makati City, Philippines)
February 2008 – June 2009
ACCOUNT SUPERVISOR
Supervised, evaluated and monitored the performance of twenty (20) merchandisers
Trained and Conducted Basic Merchandising and Selling Skills to subordinates
Monitored weekly and monthly sales, promotions and competitors activities
Spearheaded promotional activities and special projects
Evaluated and monitored competitors' sales and promotions
Coordinated with client, superiors, outlet representatives and subordinates for merchandising/ project implementation
JY PROTEC (Gwangju, South Korea)
February 2005 – December 2007
INDUSTRIAL WORKER
Operated machines for the production of spare parts for cars & appliances
In-charge of Inventory of raw materials and outgoing products for delivery to clients (SAMSUNG & KIA)
Hosted the 5th International Community Day in Gwangju, South Korea
ACABAR MARKETING INTERNATIONAL, INC. (Makati City, Philippines)
ACCOUNT SUPERVISOR (February 2004 – January 2005)
Supervised, evaluated and monitored the performance of twenty (20) merchandisers
Trained and Conducted Basic Merchandising and Selling Skills to subordinates
Monitored weekly and monthly sales, promotions and competitors activities
Coordinated with client, superiors, outlet representatives and subordinates for merchandising/ project implementation
HR SUPERVISOR (July 2001 – January 2004)
• Supervised three (3) HR Assistants and one (1) HR Clerk
• Responsible for recruitment and issuance of certificates, IDs and clearances
• Conducted orientation, trainings and documentation
• Prepared timekeeping reports for payroll processing
• Monitored the Leave benefits and other company benefits
Promoted as HR Supervisor from HR Assistant after five (5) months
Chosen as Assistant Document Custodian
Selected as Internal Quality Auditor
ERWIN AGUILA
Contact No.: +974-****-****
E-mail: *****.************@*****.***
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