Manager Office

SARAVANAN. R

E-Mail:adeoin@r.postjobfree.com~Contact:+919****-*****

SENIORPROFESSIONAL

Overall Admin/Liaisoning & Govt. Affair/ Security/ Utilities/ OHC & Creche.

A BRIEF OVER VIEW

ORGANIZATIONALEXPERIENCE

Industrial Waste Management Association : Senior manager Admin Operations from December 2019 till now.

OPPO Mobiles pvt. Ltd. : April 2019 till December 2019- 8 Months.

Pearl Global Industries Limited : February 2016 till April 2019- 3 years 2 Months.

Dixcy Textiles Pvt Ltd. : May 2015 to December 2015 -7 Months.

Cheyyar SEZ Units. : April 2009 to April 2015 – 6 Years.

TNT India Pvt Ltd. : October 2006 to March 2009 - 2Years 5 Months.

Blue Dart Express & Aviation Ltd. : April 2001 to October 2006 – 5 Years 5 Months.

India Infoline.com : June 2000– April 2001 – 9 Months.

1.Key Responsibilities: - In IWMA

Has high ethical and moral character and dependability

Has the ability to measure existing programs and problems of members and knows the importance of planning for change.

Not only “gets along” with people, but is able to analyze, predict and influence team and the outcome of events.

Have leadership talents that can convince industries of the desirability of their goals and objectives so industries will follow because of abilities and ideas.

Has creative ability that changes the outcome of events.

The project must understand the basics of the association's financial reporting.

Financial reports are not an optional skill for an association. Projects Assistant Manager has a fiduciary responsibility to members to make sure funds are spent properly and accounted for accurately.

2.Duties and Authority Assigned:

Administer programs approved by the Office Bearer’s to promote and protect the welfare of the Association goals.

Prepare reports and agenda for board meetings, annual membership meetings, and other conferences or special meetings designated by Executive committee.

Be responsible for having minutes recorded of all meetings of the board of Office Bearer’s or other designated meetings of official bodies of the association.

Develop and recommend new policies or changed policies for consideration by the directors and membership.

Prepare and submit for the Office Bearer’s consideration an operating budget for the Association for next fiscal year, and maintain and administer proper accounting procedures for the receipt and disbursement of funds.

Collect and disseminate all appropriate information that will be beneficial to members’ business or professional activities.

Hire personnel necessary to carry out association programs and services.

Inform Office Bearer’s on unexpected changes affecting the office daily operations, profession, or community.

Assume full responsibility for purchase of equipment and supplies necessary to maintain and carry out the association’s operation.

Originate and carry out a program of membership solicitation and retention.

Have a comprehensive knowledge of the legislative, administrative, and technical policies and regulations governing operation of the association.

Plan, direct, and organize beneficial programs for association members in the field of waste management or technical subjects.

Maintain contact with government officials, and monitor legislative developments, operations, and actions of government agencies.

Prepare and submit to the membership an annual report of the organization’s activities and accomplishments.

Prepare an annual financial report.

Establish regularly scheduled updates to an association external and internal Policy Manual for reference by leadership.

Establish job descriptions for all association staff employees.

Prepare a staff policy manual reflecting all organization internal policies.

Maintain a close liaison with all governing officials.

Exercise good judgment, inspire associates, and operate at a high ethical and moral level.

3.Locating Resources

a.Products and Services

High performing associations rely on more than just membership dues to bring in revenue. Often, associations make regular phone calls and reminders to members to allow access to all events, products, and services, ultimately not to loss potential revenue.

This is accomplished in a number of ways, either through tiered dues structures in which membership is divided into categories with each successive category costing more and providing more benefits.

The key to conducting seminars to encourage and develop the waste management, inventing and developing new ideas and services is to conduct needs assessments between and with Institutions.

a.Funds for Grants seminars

An uncertain amount of money is must utilize by associations through grants made by private endowment institutions. All around Tamil Nadu that gives grants for worthy projects.

To obtain such a grant from a donor foundation, the grant request must fit within the scope and purpose of the giving Seminars.

Writing a successful grant application takes a great amount of research. Start by writing a letter to the person specifically in charge of reviewing grants. The proposal for a grant should be positive in tone, brief, and sufficiently documented and supported with facts.

Profile handled in Corporate office-Administration in Middle Management Role.

Spearheading the administrative & facility management operations including interior layout, facility and infrastructure works

Heading a team of 50+ personnel (Admin Executive’s, Driver’s, Security, Housekeeping & office Assistant’s.)

Formulating the CAPEX and OPEX budget in collaborating with Finance Team; monitoring petty cash and cash flow

Functioning the process of purchase, placing the request, registering vendors, reconciling invoices and releasing payments

Facilitating the employee travel, transportation, accommodation and reimbursements; arranging for cab, travel ticket, hotel reservation, VISA processing and domestic & international SIM cards

Supervising the operations pertaining to housekeeping & security, pantry services, stationery & printing, asset maintenance, UPS, telecommunication, pest control.

Administering events including conceptualization, procurement of material, set design, scheduling & on-site management

Leading support functions like front desk, reception, couriers, printing & stationery, document storage

Performing the insurance formalities of assets, property, vehicles, GMC’s, GPA & WC and coordinating with Vidal

Healthcare (TPA) for claims and reimbursements.

Maintenance of residence & Guest Houses for Chairman, MD, CEO, CFO & VP’s.

Liaising with govt. agencies for audits, approvals, licenses and other statutory formalities across office operations

Coordinating with the HR team in there various activities like: Recruitment drives, Campus Drives, Team Outings, ect.

Working on general administrative functions pertaining to office & projects; identifying vendors for logistics, preventive maintenance and events, managing performance, maintaining AMC contracts and processing invoice

Driving implementation of HSE best practices at all sites; conducting mock drills, assessing of critical engineering assets and addressing high risk action points

Profile handled in Factory –Administration in Senior Management Role.

Responsibilities Includes:

Creating reports-

Daily abnormal security patrol report on events inside and outside the factory

Report factory accidents and commuting accidents to headquarters and internal management and security teams.

Filter/RO/STP water consumption report

Canteen food quality report

Abnormal waste collection report

Meeting report of the Canteen Committee

Transportation Committee meeting

Canteen vednor compliance report

Employee transportation MIS.

Staff canteen MIS report

MIS in consumables stores management.

Accommodation facilities and admission management.

Outbound VISA, VISA extension, C-Form, FRRO, complete travel immigration Management.

Air ticket and hotel reservations.

Security, work, other committee meeting representation and lead towards the development.

1.Employees canteen’s-

In a face-to-face manner, prepare a daily report on the taste and quality of food from the employee’s complainant, and briefly explain the problem to the cafeteria vendor and its team.

Check the environment in terms of Hygiene & Sanitation of the canteen kitchen/dining area/gas storage and dishwashing area/boiler room, and ensure that all areas are maintained in accordance with the policy and updated in the daily log.

Check the cleanliness and personal hygiene of canteen workers every day.

Make sure that the daily amount of grocery items reaches the canteen vendor in order to prepare food on time.

Arrange food counters in advance to avoid confusion.

Make sure to clean the hand washing area and clean the drain.

Make sure that the hand sanitizer dispenser contains the appropriate (soap/soap oil) chemicals filled.

Check the suggestion box and update it.

Display improvements based on the best suggestions and actions on the bulletin board.

During the service, display the menu on each Bain-Marie and supervise the dining area of the canteen to ensure that there is no confusion between vendors and employees.

If for any reason changes in menu, all employees must notified of menu changes via email via the bulletin board, then all senior management and department heads will also be notified.

Lead the canteen committee as chairman, ensure that service provider increase the attention of employees, and make new suggestions to senior management for further improvement.

Announced that the Canteen Committee held regular and share minutes with the top management, and on all bulletin boards, with the signatures of the members of the committee.

2.Organization management of the office areas:

For high-level management meetings, the department expansion and manger spaces and furniture are arranged in advance.

Arrange plan drawings and obtain approval from senior management

Always maintain a comfortable working area.

3.Safety and fire defence system supervision:

The safety team will inspect the fire extinguisher once a month and ensure that the fire extinguisher has been replaced and confirm the condition of the equipment.

With the help of the security department, provide simulation exercises to extinguish fire protection equipments/how to use fire hydrants/how to perform fire alarms/first aid, etc.

Record training and conduct maintenance for review.

4.Factory vehicle management:

Maintain factory vehicles/buses/trucks/ambulances/two-wheelers, and provide regular services on a regular basis.

The designated airport transfer service can meet the needs of foreigners and other emergencies.

Maintain the condition of all regularly serviced vehicles.

5.Formulating arrangements for meetings and parties:

Collect meeting information from all departments and reserve meeting rooms, and announce to everyone.

Check VC/AC/projector/computer/microphone/working status in advance.

Arrange biscuits/cold drinks/snacks/food according to the highest management plan.

Maintain 5S in conference room arrangement...etc.

6.Vendor management:

Local purchases such as consumables, employee uniforms, housekeeping materials and other small items,

Electronic equipment maintenance and management

End-to-end non-production procurement transactions.

.

7.Housekeeping Functions:

Walk around the factory every morning and start working to analyse and identify the necessary and unwanted items.

After the break and lunch time, the designated Housekeeping staff perform special duties and separate and store the items in order to reuse or dispose of the 5S work technology.

A list of items to be processed reused and repaired and submitted to management for approval.

Briefly describe complaints about walking with the entire housekeeping staff. It must also be attended by someone and needs to be closed before EOD.

The list of housekeeping materials must be updated daily, weekly and monthly, and the PR should be prepared according to the requirements of the current month.

Provide health and hygiene policies to employees throughout the housekeeping team.

Review cleanliness with the help of housekeeping supervisors and train for excellence.

Provide training for all housekeeping staff based on 5S cleaning standards.

Clean the restrooms according to appropriate clean chemical guidelines to ensure that Housekeeping employees use the appropriate chemicals.

Ensure that all waste collections are isolated and stored in accordance with the waste disposal policy.

8.Accommodation:

Ensure the smooth running of accommodation facilities, including the safety and well-being of guests, staff tenants and residents

Develop and build positive relationships with residents, tenants and guests

Control a budget and finances, manage stock levels and order supplies

Communicate with guest arrivals to coordinate and plan the allocation of accommodation

Liaise with other departments within the organization, such as catering for conferences, and relevant external agencies

Arrange repairs and maintenance of the facilities

Inspect the accommodation to ensure that hygiene and health and safety regulations are met, carrying out risk assessments as necessary

Supervise the work of cleaning staff and ensure standards are maintained

Make sure adequate security for the building is provided

Get involved in the building and refurbishment of residential accommodation.

9.Transportation (Rental Cars / Employees Transportation)

Planning routes and load scheduling for multi-drop deliveries.

Booking in deliveries and liaising with customers.

Allocating and recording resources and movements on the transport planning system.

Ensuring all partners in the supply chain are working effectively and efficiently to ensure smooth operations.

Communicating effectively with clients and responding to their requirements.

Booking sub-contractors and ensuring they deliver within agreed terms.

Directing all transportation activities.

Developing transportation relationships.

Monitoring transport costs.

Negotiating and bargaining transportation prices.

Dealing with the effects of congestion.

10.Scrap Management

Perform as the scrap yard foreman responsible for oversight and direction of processing scrap metal appropriately to the best net economic value to the Company.

Supervise a staff of approximately five to ten production employees, providing daily direction of work to be performed and setting daily production goals.

Maintain working knowledge of company regulations and technical developments effecting workplace safety; conduct new employee orientation and certification as required by COC.

Investigate all accidents within area of responsibility and report to management at the local level. Serve on the Company Safety Committee.

Manage special projects as assigned by the site General Manager. Consult with the General Manager on original plans and ensure that all specifications for new or proposed changes in process, equipment, or methods are reviewed and within the scope of the original plan.

11.FRRO

C- Form

FRRO

VISA Extension

VISA processing.

12.Liaison with:

SIPCOT/TNPCB/The total work involved in government affairs belongs to the Administration.

The police - handle employee complaints, accidents, and theft cases.

13.Other Major Roles:

Budget

Canteen

Transportation

KPI

Zone operations

Waste management

Utilities

Team appraisals.

Executive secretarial work for top management

Event management

ITSKILLS

Wellversedwith Outlook, MSOffice&InternetApplications.

ACADEMICS

BachelorsinBusinessAdministrationfromS.I.V.E.TCollege,2000.

Diploma in Labor Law from Alagapa University, 2010.

PERSONALPROFILE

Address : No. 67, Arul nagar, Nandhevaram, 603 202.

Languages : Tamil / English

Date of Birth : 16th July 1979.

A dynamic professional with 19+ years of rich experience in Administration from reputed industries wit diverse sectors.

Comprehensive exprienc ein establishing a new setup of Factories from germination level. Develop procedures&servicestandards,operationalpoliciesandguidelineswithclearunderstanding&experienceofoperatingeachofdesignated vertical.

Provenexcellenceincorporatecommunications,in-house team building; as wellas managing the associates,clients,otherstakeholder& Govt. bodiesrelationships.

Cater service for 6500 employees daily and maintain the facility of 45acrs efficient with best interst of Organisation.

Handle 700 direct workforce and 500 indirect workforce & Manaing the daily daily operations with minor complaints.

Executive Leadership

Daily Operations Planning

Committee Handling

Canteen Management

Buy order, dealing with vendors

Organization management of the office areas

Safety and fire defence system supervision & AMCs

Factory vehicle management

Formulating arrangements for meetings and parties (Event Management)

Vendor management

Liaison – both (Govt. & External Affair)

Housekeeping & Landscaping

Mechanical / Civil & Interior / Carpentry / Power and other utilities complaints determinations

AMCs service

Occupational Health care Centre / Crèche.

VISA / FRRO process for Expats.

Business Trip Travel & Accommodations arrangements

Guest House Management

Dormitory Management

Making Policy & SOP’s

ISO & 5S Implementation on work areas

Scrap Collection / Storage & Disposal Management.

Functioning of Govt. regulations & Customer COC in routine operations.

Budget & Cost Control Management.

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