Executive Assistant Manager
Resume:
***************@*****.***
Jeddah, KSA
Mohamed Abd Elhamed
Professional Title
Senior Document Controller
personal information
• Birth 09/11/1985
• Work experience 12 years
• Nationality Egyptian
• Marital status Married.
• Visa Status Transferable
• Notice Period Immediately
Skills & Competences
• Primavera P6 program.
• Preparing the Weekly Reports and Monthly Reports.
• Extensive experience in Computer Application Software (MS Office).
• Preparing Correspondence.
• Document controlling.
• Management Meetings.
Work Experience
Title/Position (07/2019 - Present )
Document Controller at Al Jaber Group.
Al Jaber Group
Tasks/Achievements
• Controlling both company and project documentation.
• Preparing Correspondence.
• Preparing, operating and updating document control procedures.
• Ensuring all documentation meets format requirements and company standards.
• Preparing document progress reports for Project Managers as required.
• Helping to ensure documents are requested and delivered at the appropriate times to help contribute towards timely project completion.
• Managing all documents of the project such as ( MR, Letters, RFI, MIR, NCR, AS built, Shop Drawing, RFIM,.. ). Title/Position (02/2018 - 07/2019 )
Executive Assistant for the General Manager at T.A.T Group. T.A.T Group.
Tasks/Achievements
• Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel.
• Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to CEO.
• Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
• Drafting and writing high quality reports and presentations, as required by the CEO.
• Responsible for managing CEO’s personal driver’s daily schedule in line with CEO’s daily requirements.
• Arrange Central Office and Senior leadership events.
• meeting agendas, recording minutes of meeting, collating board reports and presentations.
• Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants. Title/Position (06/2014 ( 02/2018 ــ
Executive Office Manager of the Director General of the Ministry of Housing branch in Gazan . Dar Al Riyadh Engineering Consultants ( Technical support ). Tasks/Achievements
• Preparation archiving system, both paper and electronic.
• Prepare correspondence and reports.
• General office tasks, from copying and photocopying, fax, mail and archive files.
• organizing meetings, and accessories.
• Follow-up Calendar agenda of the General Manager.
• receive visitors and clients.
• secure the necessary trips Director General of arrangements.
• Pensions and secure housing and visits to the company's external visitors.
• contracting with international shipping companies both DHL and the SMSA.
• Prepare all letters related to the requests of management and branch staff.
• Perform any job outside the job description during exceptional circumstances. Title/Position (03/2014 ( 06/2014 ــ
Senior Document Controller of the Office of Dar Al Riyadh, MOH Projects of King Abdullah Housing project in Gazan ( Infra structure ).
Dar Al Riyadh Engineering Consultants.
Tasks/Achievements
• Preparation archiving system, both paper and electronic.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents.
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Prepare ad-hoc reports on projects as needed.
• scription during exceptional circumstances.
• Controlling both company and project documentation.
• Preparing, operating and updating document control procedures.
• Ensuring all documentation meets format requirements and company standards.
• Preparing document progress reports for Project Managers as required.
• Helping to ensure documents are requested and delivered at the appropriate times to help contribute towards timely project completion.
• Managing all documents of the project such as ( MR, Letters, RFI, MIR, NCR, AS built, Shop Drawing, RFIM, ... ). Title/Position (04/2013 (03/2014 ــ
Executive Secretary of the Office of Dar Al Riyadh, MOH Projects of Samtah Housing project in Gazan ( Buildings ). Dar Al Riyadh Engineering Consultants.
Tasks/Achievements
• Project management
• Preparing Weekly time sheets and Monthly time sheet.
• Preparing the Weekly Report and Monthly Report.
• Arrange project documents (document controlling) .
• Save a soft copy all documents of the project ( RFI, MIR, NCR, AS built, Shop Drawing, RFIM, ... ). Title/Position (04/2012 (03/2013 ــ
Executive Secretary of the Saudi Binladen Group, Interior of Ministry Projects, Development of the Ministry of Interior facilities project ( Kap 0 ), from: Apr. 2012 to Apr .2013 in Gazan - KSA . Saudi Binladen Group.
Tasks/Achievements
• Preparing Correspondence to client and Consultants.
• Preparing meetings and follow up its processing .
• Preparing log sheet for all documents & meetings and follow up its processing .
• document controlling.
Title/Position (11/2007 (12/2011 ــ
Executive Secretary of the International Company for Construction and real estate - industrial investments - EGYPT, Project various villas in Nasr City in Cairo .
International Company for Construction and real estate - industrial investments Tasks/Achievements
• All secretarial duties and administrative work and follow up of projects. EDUCATION
• Bachelor of Law . Zagazig University - Egypt 2007. Languages
Arabic : Mother tongue.
English : B2 ( Limited work skill ).
Training & Courses
• Course Primavera P6 (14 hours ).
• Innovation in government work ( Mohamed Bin Rashid Center for Government innovation ). Interests
• Fishing
• Reading
• Learning
• Camera
Other
• Saudi driving license.
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