Office Manager

CURRICULAM VITAE

A.SURESH NAIDU

Phone No: +91-814*******

Email: **************@*****.***

Objective:

To get associated me for long association with dedication, self-motivation & hard work with team members and top management to achieve the organization’s goal.

Educational Qualification

GRADUATION

Course : B.sc Degree

College : PVKN Govt. Degree College (CHITOOR)

University : S V UNIVERSITY, Tirupathi. AP

Academic Year : 1998

Technical Skills

COMPUTER KNOWLEDGE

Operating System : Windows XP

Packages : MS-Office

Shapoorji Pallonji & Co Ltd – Admin Assistant

Period: From Jan’2006 to Nov’2009.

1.Taking Labor Report, Security, Housekeeping.

2.Transport arrangement for employees.

3.PF Records Maintained.

4.Stock check and placing order for Housekeeping materials & stationery.

5.Facilitate and effectively provide courier / postal services for official work.

6.House Keeping.

7.Invoice submission to the Finance department with proper supporting documents.

8.Complete responsibility on IN/OUT material movement.

9.Complete provision of official mobile SIM cards and clearance of bills.

10.Maintenance of office (AC, Plumbing, Carpenter & Electric issues).

11.Taking Care of Bachelor Accommodation and Staff Mess.

12.Maintaining Labour Colony.

13.Account opening for new joiners.

14.Manage the repair and maintenance of computer and office equipment.

NCC Limited (Senior Assistant Admin)

Period: From 2.06.2010 to 30.06.2013.

1.Supervise and effectively manage the Security, Housekeeping.

2.Maintain Staff attendance and prepare Salaries.

3.Hire Vehicle Log books maintain and prepare the monthly bills.

4. Stock check and placing order for Housekeeping materials & stationery.

5. Facilitate and effectively provide courier / postal services for official work.

6. Taking care of Staff Mess.

7. Invoice submission to the Finance department with proper supporting documents.

8. Taking Care of Bachelor Accommodation.

9. Canteen, Pantry & Hospitality Management at Sites

10. Complete provision of official mobile SIM cards and clearance of bills.

11. Maintenance of office (AC, Plumbing, Carpenter & Electric issues).

12. Complete arrangements on Client Visits, Events at Office. Coordinate Health and Safety related initiatives, Notice board updating to circulate the matter.

13. Liaisoning with police, Govt Officials..

14. Timely arrangements of transport facilities to guest/employees.

15. Preparing Rental Lease Deed for Staff Accommodation.

Aparna Enterprises Limited (Executive HR&Admin)

Period: From 10.02.2014 to 20.04.2017

1Looking Staff Attendance, Recruitment Staff, Maintaining Staff Personal Data File

2Security Maintenance and Attendance.

3Prepare Staff Salary Every Month.

4Taking Care of Staff Welfare, Staff Guest House Maintenance and House Keeping.

5Recruiting Staff, Drivers and Helpers.

6Office Maintenance.

7Touch with Corporate HR Dept.

8Maintaining Statutory Compliances.

9Maintaining Petty Cash.

10Looking After Company Vehicle Log Books and Mileage.

11Should be willing to move out of office to take care of admin related tasks.

12Liaisoning with govt. departments & external auditing authorities.

13Arrange refreshment materials.

14Prepare Full & Final Statements of Staff.

15Coordinate with corporate office and Issue Appointment orders, bank

account opening formalities.

16To take care of reimbursement claims of personnel, viz proper checking of Traveling, Conveyance, and Telephone/Mobile Phone Exp bills etc.

Kristal Olivine Residential Apartment (Asst Manager Admin & Facilities)

Period: From 21.04.2017 to 20.04.2019.

1. Oversee a Property of 141 Units

2. Handled day to day tenant relations

3. Completed and served all notices

4. Collected and deposited monthly rents

5. Prepared and executed leases

6. Monthly accounting and bookkeeping

7. Performed minor to major maintenance and repairs.

9. Coordinated with outside vendors and staff.

10. Maintenance includes providing and coordinating the plumbing, electrical, and cosmetic needs associated with maintaining and serving the needs of tenants.

11. Plans, performs, and coordinates necessary activities to maintain and increase the value of the property.

12. Developing a maintenance database to effectively and accurately track all maintenance to be able to provide needs assessments which are necessary in the development of the yearly budget.

13. Manage and oversee the day to day apartment operations of rent collection, tenant leasing, and income certifications.

14. Plan and develop marketing strategies to increase potential tenant traffic.

15. Provide for peaceful and safe tenant relations, which include conflict resolution and complaint management.

16. Overseeing Renovations

17. Responsible for Collecting Rent Payments, Delinquents, and Daily deposits

18. Coordinating and Scheduling of Vendors and Contractors for Apartment Turn Overs

19. Directly Responsible for Hiring

20. Conducting reference and background checks; verifying previous employment; setting up drug screens

21. Inspected apartment on a regular basis

22. Oversee Maintenance Technician and Resolved Residents Problems.

23. Move in/out process

24. Tenant Verifications and Certifications

25. Sewage treatment plant

26. Accounts payable/receivable

27. lawn Care.

28. General Bookkeeping.

Megha Engineering and Infrastructures Ltd (Associate Manager Admin)

Period: From 22.04 2019 to 18.12.2019 (Regional Office)

1)General Administration

1.Managing of Regional Office day to day activities..

2.Assist to create, improve and maintain office procedures and guidelines

3.Manage and monitor daily office administration services

4.Coordinating with HO Staff for approval of assets and procure in time..

5.Maintains administrative staff by recruiting, selecting, orienting, and training employees.

6.Coordinate with Projects Admin team for smooth functioning of day to day admin jobs.

7.Source and negotiate the purchase of office supplies, furniture and equipment, Etc.

8.Identify and address all office maintenance issues and ensure sufficient stock of office and pantry supplies and within budget.

9.Inform and update regular office related jobs to Regional Head and approval.

10.Maintain a good working relationship with staff and vendors.

11.Organize office operations and procedures

12.Coordinate with Head Office IT department on all office equipment.

13.Partner with HR to update and maintain office policies as necessary.

14.Regular check with Front Desk executive to maintain all things properly.

15.Invoice verification and processing for payment of utility services, electricity, telephone & courier bills.

16.Hiring, training, and evaluating employees, taking corrective action when necessary.

17.Developing, reviewing, and improving administrative systems, policies, and procedures.

18.Accountable for asset management, inventory control and office equipment maintenance, couriers handling, guesthouse Management, renewal & closure of rent agreements for EG offices & guesthouses across EG locations.

19.Office administration, analyzing and reviewing of admin processes and set up at various offices.

2). Facility Management:

1.AMC Regularisation (DG, Lift, UPS, AC and CCTV).

2.Electricity & Water monthly bill checking and process for payment.

3.Office and building maintenance timely.

4.Inspecting buildings’ structures to determine the need for repairs or renovations.

5.Control activities like parking space allocation, waste disposal, building security etc.

6.Review utilities consumption and strive to minimize costs.

7.Liaison with various service providers related to facility.

8.Maintenance office equipment of water system and fire system.

3). Travel & Transportation Management:

1.Approve and coordinate to book for travel company staff and clients.

2.Vehicle arrangement for staff various official works.

3.Manage the admin function to ensure proper transport facilities and handle any emergency situations.

4.Vehicles maintenance.

5.Driver’s engagement and duty allotment.

6.Organize and supervise other office activities.

7.Evaluate schemes and facilities pertaining to travel and hotel bookings

4). Vendor Management.

1.Vendor management and handling sourcing process right from vendor identification to finalizing purchase order and procurement of offices/ branches. Create a database of vendors for such procurements and as much as possible get into contracts for long term requirements.

2.Corporate SIM, Data card, Access card, Computer procurement, etc.

5) Housekeeping and security management.

6) Canteen Establishment in all over Karnataka Projects.

7)Security Arranging all over Karnataka Projects.

8)Developing, reviewing, and improving administrative systems, policies, and procedures.

9)Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.

10)Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.

11)Planning, scheduling, and promoting office events, including meetings, conferences, interviews,

EXPERIENCE DETAILS:

1). Company Name : Shapoorji Pallonjoi & Company Limited

Designation : Admin Assistant

Project Name : High Residential Project, Keppel Land,

Period of Work : January – 2006 to Nov -2009.

2). Company Name : NCC Limited,

Designation : Sr Asst Admin,

Period of Work : 02.06.2010 to 30.06.2013.

Project Name : ISSCO Steel Plant (SAIL), Asansol, WB

Project Name : KBC PKG1, Gujarat.

3). Company Name : Aparna Enterprises Limited

Designation : Executive HR&Admin

Period of Work : 10.02.2014 to 20.04.2017

Project Name : Ready Mix Concrete, Bangalore.

4) Company Name : Kristal Olivine Residential Apartment

Designation : Asst Manager Admin & Facilities

Period of Work : 21.04.2017 to 20.04.2019.

Project Name : Residential Apartment.

5) Company Name : Megha Engineering and Infrastructures Ltd

Designation : Associate Manager Admin (Regional Office)

Period of Work : 22.04.2019 to 18.12.2019

Project Name : Irrigation Division, Bangalore.

Personal Profile

Date of Birth : 05-06-1977

Father’s Name : A. Doraswamy Naidu

Marital Status : Married

Religion : Hindu

Nationality : Indian

Languages known : Telugu, English, Hindi & Kannada

Permanent Address : A. Suresh Naidu

S/O A. DORASWAMY NAIDU

Ramanaidu Palyam (Village)

Muttukuru (Post), Tavanampalle (Mandal),

Chittoor (Dist), A.P

Place :

Date : (A. SURESH NAIDU)

Contact this candidate