Purchasing Officer / Operation & Logistics / Administration / Sales Co

MARIE JOAN P. DIVINO

Mobile: +971-**-***-****

Email: *************@*****.***

UAE License No. : 592113

CAREER OBJECTIVE

Looking for an opportunity to work hand in hand in an organization where I could utilize my experience and skills for the growth of the firm and my career enhancement. SUMMARY OF QUALIFICATIONS

Performance-driven with more than 13 years of UAE experience in Purchasing, Logistics, Secretarial and Office Administration. With good knowledge in facilitating support services & office management. Strong organizational & communication skills with ability to correspond independently. PROFESSIONAL EXPERIENCE

Soex Processing Middle East FZCo., Hamriyah Freezone, Sharjah, UAE Nov 12,2018-Present Soex is dedicated to sustainable business through the collection, processing, trading and recycling of used textile.

Logistics & Operations

• Determined the warehouse storage and inventory needs.

• Organized transportation activities, including storage of goods, managing information accrued from point of origin to delivery, orchestrating transportation movements, and arranging for services as necessary.

• Processed orders and oversees cycle of order fulfilment. Prepares Export Documents such as Commercial Invoice / Packing List / Bill of Lading), Local Transfer of Goods.

• Responsible for making sure supplies, stock, materials, packages, and/or products are processed through the delivery and/or warehouse system efficiently and safely.

• Supervised the activities of people who perform the work which includes planning, organizing, directing, and controlling the work and the activities of employees. Maintain good communication, build positive relationships, manage conflicts, delegate jobs to the right people.

• Prepares Proforma and Sales Invoice

VEECHEM GLOBAL FZCO. JAFZA, Dubai, UAE Feb.26-2017 – Nov. 5,2018 Veechem, largest stockiest and distributors of polymer Raw materials in Dubai. A 40 years old company in Dubai and having sales offices in Shanghai and Vietnam and supplying all types of Polymer Raw materials like LDPE,HDPE,PET,LLDPE,GPPS & HIPS, PE 100 ETC. Veechem is the official agent for PPT, Petrochemicals Products (INNOPLUS) Thailand for Middle East and Parts of East Asia Region (Djibouti, Ethiopia, Uganda) Administration / HR Executive / PRO

• Keen eye for detail in administering HR documentation such as employment contracts, etc.

• Liaising with applicants to arrange interviews, and planning for Assessment Days

• Company Representative (PRO), Applying visas for new employees, cancellation, trade license Renewal, labour disputes, etc.

• Deal with RTA as and when required

• Involved with the coordination and implementation of office procedures Logistics Coordinator

• Prepares Sales Contract

• Prepares Marine Insurance for the cargo

• Prepare the documents to acquire the certificate of Origin through online and visit the chamber Of Commerce to obtain the hard copy of COO.

• Prepare the Shipping Documents (Commercial Invoice, Packing List, Bill of Exchange, etc)

• Coordinate with the buyer/ Customer by sending the required documents such as draft BL/ original BL, Tracking number of shipping documents which are sent to the bank or thru courier. KINGSTON HOLDINGS FZC. SAIF ZONE, Sharjah, UAE Dec.29, 2013- Feb. 24, 2017 Kingston distributes a range of products through its Retail & Distribution network spread across UAE,including Switches & Sockets, Switchgear, Cables, Control Systems, Networking, Air Movement, Heating

& Ventilation, Commercial, Industrial, Explosion Proof and Special Application Lighting, Video Door Phones, Home Theaters, Access Control & Security systems and Smart Home Solutions from the following brands: Pierlite, Moonlighting,Austube, Austube, Luxalite, Celite, Sunlighting, CSE, Schneider Clipsal, Pelco, GP, Rexton and Ducab.

Purchasing Officer

• Ensure competent quality execution of all regular purchasing duties

• Maintain complete updated purchasing records/data and pricing in the system

• Manage and follow up Overseas and Local Orders (Pierlite/ Kingston / Xpelair/ Rexton / Glen Dimplex)

• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.

• Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.

• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and service

• Purchase and issue order in accordance to specifications with suppliers. Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.

• Authorizes payment for purchases

HADAF MIDDLE EAST FZC., JAFZA South Zone, Dubai, UAE Aug.7, 2012-Dec.28, 2013 One of the leading Stockists and suppliers (Importer – Exporter -whole seller) of Oil and Gas Equipment in the Middle East, and Africa region, and over the years has steadily expanded without compromising on its fundamental commitment, to promote and strengthen its partnership with major suppliers and its relation with solid customers.

Logistics Coordinator

• Ensures accuracy of physical inventory order sequence by entering intercompany purchase orders

• Make sure all items received are in good condition and stored in their proper place. Check and sign invoices, as well as ensure the general up keep of the warehouse

• Coordinate product/materials delivery schedules with customers

• Answers questions regarding sourcing from internal and external customers as needed

• Monitor Incoming and Outgoing Purchase Orders

• Verifies inventory locations and availability for shipment against requirements specified in purchase orders

• Work with supervisor to effectively resolve inventory or other discrepancies

• Ensures that goods are shipped in the most timely manner according to documented processes, including planning the transportation

• Handles Mill test Certificate (MTC) for Ex Stocks & Local Purchase

• Handles all the Purchase Orders (Incoming, Outgoing & Foreign) U-P OWER GENERATION FZC., Saif Zone, Sharjah, Sept.22, 2009- August 5, 2012 A company invested by a largest generator manufacturer in East Asia, d i r e c t l y supported by a few manufacturing bases and spare part centers in China & HK. As a key player and OEM of Perkins, Cummins, Mitsubishi, Lovol, Marathon, Stamford and Leroy Somer, the product powers cover from 6kva to 2250 Kva. Secretary, Sales & Logistics Coordinator & Accounts Assistant

• Assisted General Manger in managing the complete administrative functions & operation on day to day activities

• Provided all administrative /secretarial duties

• Prepares Petty Cash disbursement, receives expense forms and requests for payment.

• Verifies accuracy of physical inventory when needed

• Prepares quotations if necessary and respond to customer’s inquiry

• Works closely to assure efficient and effective execution of goods transportation/ delivery Prepare Custom documents for delivery of goods and incoming shipments

• Monitor and Coordinate with shipping agents for the delivery of gensets. Raj United HR Solution, Dubai, UAE Feb 2005-Dec 2008 A Dubai based Recruitment Company for both local & overseas recruitment, having its associated agencies around the world.

Administrative Officer (Jan 2007 – Dec 2008)

• Assisted General Manger in managing the complete administrative functions & operation on day to day activities.

• Coordinated GM in interfacing with the client’s and associates in the recruitment cycle, from building the relationship with the Client and gaining the vacancy & fulfilling the requirement.

• Posted the job order to the right agencies in the required countries and making sure that the agency could fulfill the requirement with right personnel.

• Supervised Administration department.

• independently handled correspondence with both associates & clients.

• Ensured that all inquiries were properly taken care of by providing the required information.

• Coordinated with the Marketing & Administration Department in materializing the demands.

• Mediated with the concern associates & clients about visa processing, workers itinerary, airport pick up

& their deployment making sure that workers get deployed on time.

• Maintained staff Attendance record, leave, employment visa expiry, medical record, Staff vacation schedule etc.

• Ensured the proper monitoring and other updates are maintained and regularly submitted to General Manager in a daily, weekly, monthly and quarterly basis. Office Secretary (Feb 2005 - Dec 2006)

• Provided all administrative /secretarial duties including correspondence, arranging of Board Committee and Annual General Meeting e.g. preparing the Notice, Agenda, Minutes, etc., of the said meetings received in manuscript.

• Confidential Performance Reports, confidential correspondence.

• Scheduling appointments of GM/Managing partner giving in due time the necessary updated file minutes-reports, maintaining the filing system.

• Segregating confidential correspondence - reports and keeping under lock and key.

• Making travel - hotel bookings and interacting with the department heads. CARPARTS MANUFACTURING INC., Laguna, Philippines, Oct 2002 – Dec, 2014 A manufacturing Company in the Philippines, (Car Exhaust System) Quality Assurance Staff & Records In-Charge

• In Charge in safekeeping and disposition of all forms used in the department

• Registration to Document Control Center of all forms used in the department

• Gathering and proper safekeeping of records

• Solely authorized to dispose obsolete records based on established retention period

• Updating of Quality Records Master list when new or revised form is introduced Quality Assurance Staff

• Evaluate, recommend and develop best processes to arrive at the ideal stage of production process

• Apply method improvement and work measurement techniques for studying existing method

• Assess manufacturing capability through capacity planning

• Conduct cross functional team meeting to get inputs on possible tooling and production problems, application of fool proofing

• Inspect and confirm that samples are in good quality and in accordance to customer specification and requirements before sample submission.

• Evaluate, recommend and develop best processes to arrive at the ideal stage of production process

• Apply method improvement and work measurement techniques for studying existing method

• Ensures that improvements made are converted in terms of cost for management information JIDECO MANUFACTURING PHILIPPINES INC. Mar 2001 –Aug 2002 Lipa, Batangas, Philippines,

A manufacturing Company, Car Motors.

Quality Auditor – Production Line

• Performs/Monitors/Inspect final inspection with reference to applicable inspection standards and specifications

• Generates and updates all inspection related reports

• Prepare Corrective Action Report for every rejected item produced GOLD and GREEN APPAREL, EPZA Rosario, Cavite, Philippines, Aug 2000 – Jan.2001 Quality Controller– Production Line

• Inspect the produced items to make sure that require standard quality was met.

• Audit to ensure that machine operators follow the standard working procedure/ instruction for quality products.

• Double checked to make sure that the produced items met the quality as per the standards and specifications.

• Coordinated with production staff matters pertaining resolution of non-conformance and improvement of quality yield and productivity

• Generated inspection reports based on the production data

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COMPUTER SKILLS

Computer Literate (MS Word, Excel, Power Point, Outlook, Photoshop, Picture Manager, etc..) PERSONAL DETAILS

Sex: Female

Date of Birth: Sept. 12, 1978

Civil status: Single

Nationality: Filipino

Religion: Christian (Roman Catholic)

Visa status: Residence Visa

EDUCATIONAL QUALIFICATION

Bachelor of Science in Industrial Engineering from University of Batangas - 1995-2000 Batangas, Philippines

REFERENCE

Available upon request

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