Secretary Manager

POST APPLIED FOR: Document Controller

Academic Qualification

Graduated in B. A English Literature

Present Status

Document Controller with Dar Osama Bukhamseen Design - OBD, Salmiya, Kuwait since February 2005 till 31st July 2020 (15+Years)

Duties and Responsibilities (Documentation)

Answer phones and Greet visitors

Schedule appointments and maintain calendars

Schedule and coordinate staff and other meetings

Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports and other correspondence

Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical

Manage accounts and perform bookkeeping

Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.

Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.

Ensuring all correspondences regarding financial matters is forwarded to the PM.

Ensuring all correspondences regarding contractual matters is forwarded to the CM.

Ensure all correspondences reach proper department.

Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).

TYPING / SHORTHAND

-More than 60 words per minute (English)

-Short Hand Certification

EXPERIENCE HISTORY

HYPNOTHERAPY CENTRE - INDIA (June 1997 - March 2000)

SECRETARY

Duties Performed:

Typing various documents

Attending Telephones

Keeping track of daily records

Providing schedules in detail

Preparing minutes of meeting

Distribution of faxes

Taking messages

Prioritizing Workloads

Liaising with relevant organizations

Organizing and Servicing Meetings

KUWAIT INSTITUTE FOR SCIENTIFIC RESEARCH - (KISR)

(Nov 2000-Aug 2001)

SECRETARY

Duties Performed:

Typing agricultural documents

Editing the manuscripts

Preparing research data

Keeping track of files

Sending and receiving e-mails and faxes

AL-SHAHEEN ENGINEERING CONSULTANTS - (ASCO)

(Aug 2001-Oct 2003)

DOCUMENTATION

Duties Performed:

Handling an office independently

Keeping track of daily schedules

Arranging manager's meeting

Providing schedules in detail

Preparing minutes of meeting

Typing various documents

Preparing bill of quantities

Sending and receiving e-mails and faxes

Attending telephones

AMIRAL SHIPPING COMPANY - KUWAIT

(Dec 2003-May 2004)

SECRETARY

Duties Performed:

Preparing quotations

Making cargo booking

Sending and receiving e-mails and faxes

Preparing Minutes of Meeting

Sending freight enquiries

Computer Proficiency

Well versed in Excel, Microsoft Word, Power Point etc.

[Language Skill

Proficient in written and spoken English. Strong interpersonal, analytical, and communication skills, with proven ability to consult and liaise with management.

Personal Details

Date of Birth : 19th October 1975

Sex & Marital Status : Married with two kids

Nationality : Indian

Present Address : Salmiya, Isa Al-Qatami Street

Block - 10, Kuwait Tel: 009**-******** / 25651786

Reference

Engr. Mahmoud Salah

Dar Osama Bukhamseen Design- OBD

Mobile: 009**-********

Engr. Vinod Chugh

Dar Osama Bukhamseen Design- OBD

Mob: 009**-********

Education

B. A English Literature

University of Calicut, Kerala, India

Pre-Degree

University of Calicut, Kerala, India

SSLC

Board of Secondary Education,

Kerala, India

Employment History

Secretary

Hypnotherapy Centre, Kerala, India (June 1997 till March 2000)

Secretary

Kuwait Institute for Scientific Research, KISR, Kuwait

(November 2000 till August 2001)

Documentation

Al-Shaheen Consultants, Kuwait

(August 2001 till October 2003)

Secretary

Amiral Shipping Company, Kuwait

Secretary

(Dec 2003 till May 2004)

Education

B. A English Literature

University of Calicut, Kerala, India

Pre-Degree

University of Calicut, Kerala, India

SSLC

Board of Secondary Education,

Kerala, India

Employment History

Secretary

Hypnotherapy Centre, Kerala, India (June 1997 till March 2000)

Secretary

Kuwait Institute for Scientific Research, KISR, Kuwait

(November 2000 till August 2001)

Documentation

Al-Shaheen Consultants, Kuwait

(August 2001 till October 2003)

Secretary

Amiral Shipping Company, Kuwait

Secretary

(Dec 2003 till May 2004)

Education

B. A English Literature

University of Calicut, Kerala, India

Pre-Degree

University of Calicut, Kerala, India

SSLC

Board of Secondary Education,

Kerala, India

Employment History

Secretary

Hypnotherapy Centre, Kerala, India (June 1997 till March 2000)

Secretary

Kuwait Institute for Scientific Research, KISR, Kuwait

(November 2000 till August 2001)

Documentation

Al-Shaheen Consultants, Kuwait

(August 2001 till October 2003)

Secretary

Amiral Shipping Company, Kuwait

Secretary

(Dec 2003 till May 2004)

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