Profile Summary

A Result-oriented professional with 17 years of cross-cultural experience in Office Management, General Administration, Teaching, Mentoring & Translating. Proven skills in establishing & maintaining an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Provided secretarial support involving managing top & confidential correspondence, document flow, screening telephone calls, attending visitors, directing various queries to relevant departments and so on. Experience in administration activities with vast experience in taking dictations, maintaining confidential files, and so on.

Excellence in bringing about challenging & innovative teaching/learning atmosphere which empowers the active learner. A high-quality student experience, through a comprehensive network of student support and guidance services and a range of social and cultural activities. Exercises judgment within generally define practices in selecting methods & techniques for obtaining teaching solution. Effective communicator with excellent relationship management, time management, public speaking, interpersonal communication, self-motivation and strong problem-solving skills.

Area of Expertise

Tender Coordinator-Document Control

Procurement Assistant

Secretarial Operations

General Administration

Office Management

Teaching & Mentoring

Student Management

Operations Management

Team Management

Career Timeline

Work Experience

Nov’10 till date

Target Engineering & Mechanical, Oil and Gas LLC. Abu Dhabi, United Arab Emirates as Office Administrator/Tender Coordinator/ Document Controller / Executive Secretary/ Procurement Coordinator

Assigned to work with their client Abu Dhabi Oil Refining Company’s (GASCO) and ADCO Abu Dhabi. Now working as Tender Coordinator/ Secretary/ Administrator for Target Head office, Marine Division-Estimation Department at Abu Dhabi, UAE.

Growth Path:

Nov’10 – Jan’12

Document Controller/ Project Secretary for SMP-4 Project (Structural, Mechanical and Piping works - East Area – Ruwais), Client: GASCO, Main Contractor: PETROFAC (Under Target Mechanical, Oil & Gas Division)

Jan’12 – Jun’13

Office Administrator for Target Engineering Mechanical Division Central Store

Jun’13 – Aug’14

Document Controller/Project Secretary for NEB-2 Project (Cleaning and Enhancement of NEB Main Channel and Navigation facilities) at Al Dabbiya, Abu Dhabi, UAE. Client: Abu Dhabi Company for Onshore Oil Operation (ADCO) Main Contractor: Target Engineering (under Target Marine Division)

Aug’14 – Feb’2020

Document Controller/ Secretary/ Tender Coordinator for both main office and estimation department in Target Marine Division (Head Office), Abu Dhabi, UAE

Mar’2020- till date

Document Controller/ Secretary/ site administrator for Marine Causeway Culvert project- Offshore at Mubarraz Island, Abu Dhabi, UAE, Client: Abu Dhabi Company for Onshore Oil Operation (ADCO) Main Contractor: Target Engineering (under Target Marine Division)

Recently worked for the projects Awarded in 2019:

Waterway Restauration and Beach leveling at The World Island G-19 FM-1016

Client: Engineering Office- Dubai

Desilting & Deepening of SWI-3 @ Ruwais Area- Client: ADNOC

Construction Work for Causeway Culvert- Client: ADNOC

Outfall works of DUBAL Aluminium CCPP Project- Client: Emirates Global Aluminium – Dubai

UAE ADNOC Refining Waste Heat Recovery Project (WHRP)- Marine Works- Client: ADNOC

Marsa Al Arab - Marine Phase 2 Works- Client: AECOM

Role:

Receiving all incoming and outgoing correspondence and preparing responses for the required in coordination with Managers/ Engineers and staffs.

Coordination with Contracts department Manager and prequalification department to submit qualification documents and company’s other financial and technical documents.

Continues contacting the with Legal department regarding the legal documents like Confidentiality Agreement and other legal related papers.

Thorough Study in received tender documents and prepare clarification in coordination with the estimation team.

Arranging/segregating the received documents and saving the same in the proper order.

The preparation of the submission of both Technical and Commercial proposals as per the requirements of the Client’s or Main Contractors.

Preparing the submissions as in the form On- line portal/ through email/ hard copies – by hand and despatching the same before the deadlines.

Preparing all types of correspondence both internally and externally.

Maintain the folders – manually and electronically with easy chasing method.

All confidential documents like commercial proposals and legal documents keeping accordance with highly considering its importance.

As a coordinator all the smooth connection with internal and external departments- face to face and through telephone and other communication methods.

Utilising the advantage of English Arabic knowledge that required to understand documents from some Clients.

Jan’09 – Oct’10

Kannur University, India, Kerala as Course Coordinator

Jan’08 – Dec’08

Govt. Higher Secondary School, Ettikkulam, Kannur, Kerala, India as Arabic Teacher

Jun’07 – Nov’07

Govt. Higher Secondary School, Mathamangalam, Kannur, Kerala, India as Arabic Teacher

Jan’03 –Dec’06

Indian Higher Secondary School, Al-Ain, UAE as Arabic & Islamic Teacher

Feb’02 – Nov’02

Govt. Training College, India- Kerala-Tellichery as Lecturer for Teacher Trainees

Aug’01 – Feb’02

University Centre, Calicut, Kerala, India as Lecturer

Aug’00 – Aug’01

Century Tours and Travels Calicut, Kerala, India as Translator (Arabic - English)

Role:

Providing assistance to the Senior Level Executives in areas involving his personal and confidential matters, management and administration with full initiative and minimum supervision

Able to handle both Arabic and English languages as preparation of communications both written and verbal format.

Translation of documents from Arabic to English and reverse.

Proper filing system, both manual and electronic with a easy way of chasing the documents.

Handling different project documents and giving priority to the matters as considering its deadline of submissions and other related timing.

Maintenance of diary both in the form of Microsoft outlook oriented and manually writing in a desktop note book.

Handling of petty cashes and invoices with a proper calculating system, depend on the particular company’s accounting packages or manually.

Both implementing and executing of proper administrative systems successfully in the working areas.

Creating confidential reports, correspondences, minutes of meeting & monitoring deadlines / follow-ups, arranging & monitoring travel arrangements, meetings and daily appointments

Interacting with the cross-functional departments to achieve a harmonious working environment, greater operational efficiency and to facilitate effective communication and maintaining record of incoming and outgoing mails and telephone calls for boss, making self-correspondence

Liaising with all departmental heads for work in progress/data

Steering efforts in organizing domestic / international air tickets & handing them over to the concerned person, preparing itinerary for boss

Engaging in making arrangements for hiring a vehicle for guests, informing the travel agency / hotel about airport pick-up and drops, and so on; organising hotel bookings & transport arrangements

Training & teaching as per academic curriculum to students, recognizing, respecting & nurturing the creative potential of each student

Designing exercises, questionnaires & assignments for students at various levels, responding to the queries in a spontaneous manner and setting / marking assignments and tests

Analysing students' work for internally assessed components of qualifications, observing students' work, behaviour and attendance along with maintaining records and writing reports on students

Observing the document control registers for each project, showing the latest issues of the deliverables

Maintaining soft and hard copies of all types of documents, ensuring the quality of language and grammatical structure in all types of correspondence

Preparing the enquiry letter and follow up quotations from the suppliers and managing administrative and operational aspects of the office

Education

M.A (Arabic Language and Literature) from University of Calicut, Kerala, India in 2001

B.Ed. (Arabic Language) from University of Calicut, Kerala, India in 1999

B.A. (Arabic Language and Literature) from University of Calicut, Kerala, India in 1997

Diploma in Compute Application 2000.

Other Course:

Diploma in Computer Application from in 2000

Accolades

Appeared on:

oS.E.T- State Eligibility Test in 2000

oN.E.T- National Eligibility Test in 1999

IT Skills

MS Office Tools, Microsoft Outlook and Internet Applications

Personal Details

Date of Birth: 25th February 1976

Nationality: Indian

Passport Status: J-1039945

VISA Details: Employment Visa

Work Permit: UAE

Marital Status: Married

No. of Dependants: 3

Driving License: Indian Driving License

Languages Known: Arabic, English, Malayalam and Hindi

Permanent Address: Parambath (House), Aravanchal (PO), Payyannur - 670359, Kannur, Kerala, India

Present Address: Target Engineering, Mechanical, Oil and Gas Company, Abu Dhabi - UAE, Post Box No.960

Hifsu Rahiman Parambath

ADMINISTRATION/PROCUREMENT-OFFICER/TENDER-COORDINATION/ /TRANSLATION

Proficient in Arabic and English languages with hands-on experience in general administrative activities, personnel management, corporate policy implementation and facilities management across assignments.

adelmr@r.postjobfree.com +971-**-*******

Since 2010

-procurement Officer/ /Tender Coordinator/ Document Controller /

Exe. Secretary/ Procurement Coordinator

2009-2010

Course Coordinator

2000-2001

Translator (Arabic - English)

2003-2006

Arabic & Islamic Teacher

2008-2008

Arabic Teacher

2001-2002

Lecturer

2007-2007

Arabic Teacher

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