Executive Assistant Office
Resume:
LESLI DIAMOND
Executive Administrator
McLean, VA 22102
*************@*****.***
Intuitive and proactive C-Level Executive Assistant with 10+ years of expertise, including 4 years of Paralegal. Professionally represent executives/business as Gatekeeper. Willing to relocate to: Richmond, VA
Authorized to work in the US for any employer
Executive Assistant/Paralegal Assistant to Senior VP & General Counsel Ratner Companies - Vienna, VA
March 2016 to Present
• First point of contact between requestors and Senior Vice President (SVP) & General Counsel (GC), 2 Associate Counsels and 6 Directors in Legal Department.
• Coordinate workflow and reporting actions within department from 6 Directors.
• Manage the day-to-day calendar for the SVP & GC.
• Report high priority items to GC on daily/weekly/as needed basis.
• Process, scan, enter and approve vendor invoice data in APSmart managing and reporting on $500k annual budget of outside legal counsel fees.
• Developed relationships with key-stakeholders to ensure success working under tight deadlines.
• Manage physical and electronic files for legal department that included family files, corporate documents, confidential material, patents, trademarks, leases, memorandums, letters, subpoenas and day-to-day working documents.
• Helped create policies, procedures and guidance to ensure the most effective use of records management tools and best practices for compliance with confidentiality and preservation of sensitive information.
• Analyze legal department's business processes and provided recommendations to improve workflow and create efficiencies by making use of automated tools, systems and technology.
• Collect data, compile, analyze and synthesize information into comprehensive reports, briefings, or presentations from multiple sources based on department needs and paralegal responsibilities.
• Plan/manage events, luncheons, meetings, and travel for executives from inception to end.
• Professionally represent executives and welcoming "first-face" of department and company.
• Rapid-respond to leader's needs and all requests internally/externally.
• Senior executive assistant and trained other administrative professionals during tenure.
• Conduct legal research and ad-hoc special project work.
• Personally assist General Counsel and others as needed. L
WORK EXPERIENCE
• Develop key relationships (internal/external/clients) and collaborated with other departments and administrative professionals to ensure successful outcomes to support the business and requests. Executive Assistant to President/COO at Ratner Companies via NRI Staffing - Temp-to-Hire - Vienna, VA
October 2015 to March 2016
Result - hired as employee after 6 months.
Executive Assistant to President
PTR Inc. / CT3 LLC
October 2005 to October 2015
• Executive administrator and office manager.
• Developed, maintained, updated office operations policies, procedures and informational documents.
• Maintained and reported high priority items on daily/weekly/as needed basis.
• Prepared daily budget reports on trading actions.
• Managed all presentation, budgeting, responses and special project work.
• Developed relationships with key-stakeholders to ensure success working under tight deadlines.
• Analyzed and identified trends, errors, and areas for improvement.
• Spearheaded Ad-hoc requests to enhance business model and workflow and special project work.
• Summarized findings in reports.
• Cut overhead costs by 30%.
• Point-person for administration/HR issues/investors.
• Ensured compliance.
• Researched investors/opportunities.
• Oversaw remote work location sites, office moves, and set-up for each location. Moved (May 2005 - September 2005)
Executive Assistant to President and Senior Vice President The Lewin Group - Falls Church, VA
March 2000 to April 2005
• Gatekeeper and point-person in C-suite office for President & Senior Vice President of Health Care Consulting Firm.
• Represented executives by being professional, efficient and welcoming “first face.”
• Maintained complex calendars by planning and scheduling internal and external meetings, conferences calls, conferences and travel.
• Prepared executives for meetings creating agendas; executive level presentations and reports; gathering, copying and tabulating data and presentations.
• Trusted with access to company-wide information on budgets, client data, employee performance evaluations, salary information, and personnel records.
• Oversaw executive communications, answering calls, responding to incoming emails and electronic communications with timeliness.
• Analyzed and prioritized correspondence and communication, directing inquiries to appropriate areas in an effective and efficient manner.
• Researched, routed correspondence, drafted letters/memorandums.
• Maintained client contact lists/presentations/documentations for historical reference/use for easy retrieval in DOCS database.
• Processed, prepared, edited, and finalized in excess of 120 reports.
• Authored firm’s intranet with JavaScript for 2 years.
• Planned 30 internal/external events including a Bahamas off-site for executive team.
• Backed up office manager and provided receptionist duties.
• Personally assisted executives with gift purchasing and other ad-hoc assignments. Masters of Arts
College of Arts & Sciences, George Mason University - Fairfax, VA Bachelor of Arts
College of Arts & Sciences, George Mason University - Fairfax, VA Intuitive and proactive C-Level Executive Assistant with 10+ years of expertise, including 4 years of paralegal. Professionally represent executives. Meticulous attention to details, adaptability, flexibility, resourcefulness and efficiency. Trusted in handling highly sensitive matters. Excellent communication skills (written and oral). Proven competency using Microsoft Word, PowerPoint, One Note, Excel, Lotus Notes, Outlook, MAC, Google Suite, PACER, Database Management and Zoom/Facetime/Messenger. Type 71 WPM+. 2020 assessed as Highly Proficient in Attention to Detail, Verbal Communication and Administrative Support. Public Notary. Certified in THE BARBICIDE ® COVID-19 AND BARBICIDE ®. JavaScript
Legal Research
Legal Drafting
Human Resources
Records Management
Data Collection
Microsoft Office
Paralegal
Gatekeeper
Office Administration
Google Docs
DocuSign
Interviewing
Writing Skills
Calendar Management
Schedule Management
Analysis Skills
Budgeting
Report Preparation
Customer Service
Leadership Experience
Organizational Skills
Project Management
Adobe Acrobat
Event Planning
Databases
Proofreading
Conflict Management
Document Management
EDUCATION
SKILLS
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https://www.linkedin.com/in/lesli-d-7ab14416
Administrative Support — Highly Proficient
March 2020
Using basic scheduling and organizational skills in an office setting. Full results: Highly Proficient
Attention to Detail — Highly Proficient
March 2020
Identifying differences in materials, following instructions, and detecting details among distracting information. Full results: Highly Proficient
Verbal Communication — Highly Proficient
April 2020
Speaking clearly, correctly, and concisely.
Full results: Highly Proficient
Project Timeline Management — Proficient
July 2020
Prioritizing and allocating time to effectively achieve project deliverables. Full results: Proficient
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
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ASSESSMENTS
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