Executive Assistant Sales

HILLARY WEAVER

Mobile: 214-***-**** E-mail: *****************@*****.***

linkedin.com/in/hillary-weaver-04021b41

C-SUITE ASSISTANT / MARKETING & SALES ANALYST / PROJECT MANAGER Detail-oriented, diligent, high-energy professional with experience in legal, telecommunications and CPG industries. Assist senior executives and managers on multiple organizational levels. Manage complex schedules, projects, budgets and communication across teams. Focused, consistent, punctual and reliable with the strength of optimizing leadership performance. Anticipate needs of executives, observant, and proactive, while understanding strategic breadth and scope of the business. Organized and trustworthy with confidential and sensitive information.

PROFESSIONAL EXPERIENCE

C-Suite Executive Assistant Sales Analyst Dallas, TX Borden Dairy Company 2018 - Present

• Oversee daily labor tracking and reporting during COVID-19 crisis, detailing employee status and overall labor savings.

• Project manage the Farmers to Families Food Box Program for the USDA’s largest contract awarded to any food supplier. Collected and organized data from 70 sales managers and helped coordinate the donation of 5MM gallons to 600+ non-profit organizations across the country.

• Supported IT Department with Microsoft Teams rollout for approximately 300 employees. Created training materials and trained employees on functionality, in addition to serving as system administrator. Achieved 100% system adoption prior to COVID-19, boosting team engagement and productivity for teams working remotely.

• Prepare the Board of Directors presentation decks by gathering, managing and polishing content. Also assist with customer sales decks, period review decks and other PowerPoint decks as needed.

• Serve as project manager for Sales, IT and Accounting functions as needed, providing support for Chapter 11, reductions in force, organizational restructuring and more.

• Manage executive travel and expenses for approximately 10 executives. Anticipate and troubleshoot any travel issues, providing efficient re-routings and re-accommodations as needed.

• Served as extension of Communications team to execute large-scale, $1MM+ company events for 200+ attendees, including managing presentation content, agenda and logistics, travel, room drops and outside agency resources. Senior Executive Assistant, Costco Global Sales Team Plano, TX PepsiCo 2016 – 2018

• Managed senior executive travel, including all visas, international documents, itineraries, T&E budgets and reports.

• Crafted messaging and presentations on behalf of key executives and leaders.

• Acted as Chair of PepsiCo Employee Resource Group that was created to help drive culture of diversity, inclusion and engagement. Responsibilities included managing training content for PepsiCo support staff worldwide and serving as a liaison between executive leadership and support staff to foster open communication. Analyst *promoted from Senior Coordinator, E-Comm Sales Plano, TX Frito-Lay North America 2014 - 2016

• Created and managed E-Comm sales scorecard used as template for team KPIs, including Weekly Sales Actuals for key executives and leaders using data sourced from Amazon Web Services (AWS).

• Recovered $1MM for PepsiCo after discovering inconsistencies in customer deductions due to irregularities in AWS.

• Analyzed sales data and provided ad hoc reports as needed. Marketing Control & Reporting Senior Coordinator Plano, TX Frito-Lay North America 2013 - 2014

• Managed $128MM marketing budgets for Ruffles, Multipack, Tostitos and Dips.

• Created and distributed reports detailing working v. non-working dollars, a key component of spend, maintaining 70% working and 30% non-working allocation.

• Created an automated report to manage all coupon activity for FLNA published each period. Senior Coordinator *promoted from Coordinator, Costco Sales Plano, TX Frito-Lay North America 2011 - 2013

• Managed all trade dollars, demos and reports.

• Solved and co-created guardrails for back-end system that created double promotional allowance, resulting in $1.2MM credited back to Frito-Lay in six-week period.

• Managed travel and coordinated all off-site meetings. Executive Assistant, Costco Sales Team Plano, TX

PepsiCo 2010 - 2011

• Managed executive travel, T&E budgets and reports.

• Owned weekly scorecard based on IRI data, tracking sales performance and effectiveness of ongoing promotions.

• Oversaw and maintained appointment schedules, meetings and conference calls.

• Directed team off-site meetings, including site selection, meeting content, budget and travel and meals for team of 40. Account Manager Dallas, TX

Apex Communications 2008 - 2011

• Consistently exceeded quarterly sales targets by 15% or more by working with local Spring direct teams to increase allowance for new lines/upgrades.

• Created a network within the national Sprint direct teams to increase visibility of promotional allowances that could be coupled to create greater savings and more sales for each team.

• Developed and implemented new ideas for increasing sales through company-sponsored events, such as lunch-and-learns, marketing activations and more.

• Expanded sales region from Texas to municipalities located in 15 states. EDUCATION

University of Texas at Arlington

1993 – 1997

SOFTWARE

• Microsoft O365

• SAP

• Oracle

• Concur

• Adobe

• IRI

• Business Objects

• Tableau

COMMUNITY SERVICE

• Community Outreach

• Meals on Wheels

• The Wilkinson Center

REFERENCES

• Tony Sarsam, Chief Executive Officer, Borden Dairy Company – 972-***-****

• Craig Musgrove, Chief Sales Officer, Borden Dairy Company – 415-***-****

• Satyaki Lodh, Chief Information Officer, Borden Dairy Company – 678-***-****

• Candace Palmarozzi, Chief Accounting Officer, Borden Dairy Company – 214-***-****

• Darlene Paulin, Vice President of Human Resources, Borden Dairy Company – 407-***-****

• Adrienne Chance, Senior Director of Corporate Communications, Borden Dairy Company – 214-***-****

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