Manager Program

Kimberly Barnes

**** ***** **** **, ********** VA 22193 • 703-***-**** • ************@*****.***

Senior IT Contract Manager / IT Contract Specialist

Federal Contract Law • Personnel Management • ITAR & Export Compliance

Vendor Management • Financial Analysis & Reporting • Collaboration • Negotiations

Profile

Extensive experience in leading cross-functional teams throughout multiple projects simultaneously in both private and public sectors.

Adept at providing consulting for both federal government agencies and businesses with an emphasis in contracts and IT management in alignment with Six Sigma and ITIL standards.

Extremely well-versed in IDIQ, FFP, CPFF, T&M, acquisitions, KPI development, and QASP creation.

Proven success in cradle-to-grave contract management, and highly regarded for talents in staff training and leadership, strategic business planning, and persuasively negotiating and managing commercial contracts, especially with foreign companies and governments.

Full lifecycle experience in scoping, designing, developing, deploying, and supporting enterprise-scale business applications and business intelligence software.

Excel at closely monitoring contract performance for compliance with applicable laws, delivery schedules, payment provisions, and reporting requirements.

Accomplished at communicating with key stakeholders, and prioritizing initiatives to fuel productivity and achieve or exceed program performance, procurement, and fiscal goals.

Outstanding technical acumen, insight, and IT project/program management expertise.

Possess a Secret security clearance.

Professional Experience

Sawdey Solution Services Inc., Pentagon City, 2019 – Present

IT Contract Specialist / Consultant

Directly support Transportation Security Administration and Homeland Security Acquisition in developing and documenting contract requirements, acquisition plans, schedules, and strategies.

Prepare documents for procurement strategy board and solicitation reviews, establish milestone schedules, provide status updates, and monitor progress.

Assemble acquisition documentation of all pre- and post-award activities such as revision and finalization of Statement of Work and Performance Work Statement, acquisition planning, and proposal evaluations.

Develop and prepare materials for source selection team evaluations.

Effectively guide development and awarding of solicitations, contracts, other transaction agreements (OTA), interagency agreements (IAA), and associated paper/electronic documentation.

Author documents to solicit and award contracts, and manage multiple procurements concurrently.

James Newby & Associate, Largo, Maryland, 2018 – 2019

Contract Management Consultant

Drafted and administered broad-based agreement types (e.g. non-disclosure, partner agreements, reseller, services, licensing, teaming), and prepared proposal responses for commercial and public sector.

Negotiated directly with customer attorneys and purchasing staff to achieve consensus.

Seamlessly steered contract management throughout life cycle to close-out.

Reviewed and negotiated numerous agreements for cloud services, SaaS, software licensing, technical support, and professional services.

Developed contract briefs to assure proper interpretation of assigned contracts.

Advised on legal, finance and business considerations associated with commercial transactions.

Ensured intellectual property was properly identified, protected, and licensed.

Joined forces with Business Development to optimize contract structure and business terms.

Process task orders and modifications

Ensured compliance with contractual terms and conditions, flow down requirements, and that contracts are in accordance with legal requirements, customer specifications, and government regulations

Managed the contract closeout process, prepare closeout documentation, and coordinate the submission of final closeout vouchers

Managed contract for compliance and reporting including Federal Acquisition Regulations (FAR), Agency-level supplemental acquisition regulations (e.g., Defense Acquisition Regulations System (DFARS), Army Federal Acquisition Regulation Supplement (AFARS), etc.), Service Contract Act (SCA), and Davis Bacon Act (DBA).

Managed and identified and implemented improvements to business processes

Managed and negotiating contracts (preferably IT and telecommunications hardware, software and professional services)

Managed to ensured that entity is in compliance with the customer requirements are met during the negotiation process

Collaborated and lead contract negotiations with government entities

Managed NDA, teaming agreement, and subcontract negotiations with partners

Managed and conducted contract reviews and risk assessments to ensure compliance

Managed and drafted contract language and changes for and during negotiations

Monitored and reported funding and period of performance risk for all contracts

Collaborated closely with business developers and operational leaders to ensure communication with appropriate counterparts during contract monitoring and negotiations

Assist internal stakeholders in developing negotiation and risk mitigation strategies as part of proposal preparation

Collaborated and assisted with budgeting, cost estimating, cost proposal preparation, contract negotiation, project accounting, financial analysis and reporting, contract compliance, project audits, project property management and any other business related support required by the programs/projects supported by the team. Lastly, the position will be responsible for

Keep internal stakeholders informed of relevant contract changes and required actions (e.g., funding, period of performance, delivery requirements, and other non-administrative changes)

Provide regular and timely status regarding contract activity and potential risk

Managed and redline contracts and/or identify contract terms that increase risk and reduce value for entity

Reviewed contractual documents for accuracy, performance risk, and conformance with contract terms, conditions, and other provisions including applicable Federal regulations and business team objectives prior to signature/acceptance.

Provide guidance on contract matters to team members, coworkers, and personnel, including training new employees in contracting practices and procedures.

Act as primary interface between project teams, business unit leadership, and finance personnel, ensuring that all legal and contractual matters are addressed efficiently and promptly.

Track contract values and Government funding per each contract period of performance.

Analyze production costs, direct labor hours, overhead rates, proposed bills of material and equipment, and estimated profits/net proceeds for purposes of determining price reasonableness, identify items necessary to meet target objectives, ensure strong negotiation position for price proposal.

Prepared and maintain various reports and tracking mechanisms for both internal and external distribution

Create, write, negotiate and review hardware or software licensing contracts and engineering and professional services contracts

Coordinated large/complex contract administration assignments and perform dispute resolution and cost and price analysis for award, change orders and claims in accordance with Federal Acquisition Regulations and other Governmental regulations.

Draft and negotiate terms and conditions for technology agreements, including consulting service agreements, NDA’s, and other customer agreements to be consistent with the company’s protocols and best practices.

Championed innovative procurement strategies to reduce costs, improve product and service quality, and expedite delivery.

Implemented purchasing best practices to acquire Defense Contract Management Agency (DCMA) approved purchasing system and Contractor Procurement System Review (CPSR).

ITility, LLC, Herndon, VA, 2012 – 2018

Sr. IT Contract Management /Program Manager

Superintend contract management from cradle to grave including complex federal government contracts.

Cradle to grave support handling multiple bid opportunities, proposal work, negotiations, contract award and administration of the resultant contracts.

Prepared and disseminate information throughout the company regarding contract status, compliance, modification, deviation, negotiation, and termination.

Managed day-to-day contracts and administration of Prime and subcontract requirements.

Reviewed solicitations and manage and/or prepare technical and price proposals with supporting data for conformity with government agency and company policies.

Prepared, negotiate and submit for approval solicitations and subcontracts to potential suppliers during the solicitation process.

Managed and collaborated with government contracting activity and end user representatives. Reviewed and negotiate contract/subcontract terms and conditions, non-disclosure/proprietary information agreements, and teaming agreements.

Managed full life-cycle contract activities, including developing, negotiating, administering, and closing out Government contracts and task orders

Identified and work with business unit with other contract leadership to advise and resolve, and mentor complex contractual challenges, including ability to meet schedules, cost and technical requirement concerns, and requirement changes.

Prepared contract summaries and/or contract briefs to assure proper interpretation of assigned contracts.

Supervised, mentored, coached, and directed contract administrators and subcontract administrators.

Examined federal government regulations including FAR and DFAR while ensuring compliance with DCAA.

Ensured proposals met RFP requirements and accurate insurance criteria.

Completed and responded to all contract inquiries and deliverables, such as Reps & Certs, Certificates of Insurance, CFSRs, CPARs, GSA Schedule(s) reporting and the like

Maintain corporate contractual support records, such as SAM registration, State Department International Traffic in Arms (ITAR) registration, active registrations within the SBA, GSA and the like

Diligently monitored task orders throughout life cycle and generated monthly reports.

Examined, negotiated, executed, and revised comprehensive NDAs, teaming, partnership, subcontract, and joint venture agreements.

Managed international commercial contracts, and methodically analyzed costs, pricing, labor, and material expenses.

Foster Soft, Kensington, MD, 2010 – 2012

IT Program Manager / Advisor

Instructed federal government in process to negotiate complex licensing agreements, hardware purchases, software licensing, managed services, and professional services valued at millions of dollars.

Advised Lead Contracting Officer Representative (COR) and Administrative Contracting Officer Reprehensive (ACOR) as well as OCIO to federal agency in support of infrastructure and help desk environment for IDIQ.

Advised on multimillion dollar IT contracts and performed business analysis to support federal government regarding enterprise architecture framework.

Reviewed contractor proposals, delivered independent evaluation determinations, and provided prudent recommendations to Contracting Officer before and after negotiations.

Collaboratively defined KPIs and monthly quality assurance surveillance plan (QASP).

Guided federal government in contractor delivery of technology lifecycle, including business planning, data analysis, process design, requirements analysis, roadmap, and implementation.

EMOR, Oakton, VA, 2005 – 2010

Contract Specialist

Orchestrated entire acquisition process from starting bid to contract closeout with major clients spanning defense, intelligence, and civilian government and commercial agencies.

Reviewed pending requirements for contracts, prepared price and business proposals, conducted negotiations, and submitted contracts.

APT, LLC, Virginia Beach, VA, 2000 – 2005

Contract Manager

Systematically prepared countless non-disclosure, confidentiality, and teaming agreements.

Developed closeout procedures for U.S. Navy and compiled detailed financial reports.

Education & Certifications

BS, Business Administration, Minor in Computer Science, Virginia State University

Candidate, PMP Certification

Memberships

National Contract Management Association

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