Office Assistant

Ravi Singh 985**-***** *****.**********@*****.***

PROFESSIONAL SUMMARY

Hardworking Senior Associate enthusiastic to take on new challenges within any Industry. Dynamic communicator with disciplined approach.

KEY FUNCTIONAL SKILLS

Strategic Planning, Market Research, Vendor Sourcing, Account management, Reconciliation, Data Analysis, Inventory Management and Operations Management

SOFTWARE KNOWLEDGE

Accounting Package: TALLY. 7.2 & 9.0, MS Excel, Power Point, Word

EDUCATION

Bachelor of Commerce, Government College Sector 46 Chandigarh (54%) 2006 - 2009

SSC Commerce, Guru Nanak Khalsa Sr. Secondary School Chandigarh (78%) 2005 - 2006

WORK HISTORY

Partner Aug 2019 to Feb 2020

M/S Rohit Mathur Jodhpur

Manage the entire purchase process of raw material at most optimal cost and as per Quality standards

Review Competitors’ market practices to develop Organisational Procurement Strategy

Source material from vendors across local and outer market of Jodhpur

Ensure manpower availability for company operations

Maintain Compliance related to Labor Laws and other concerned Govt. authorities

Supervise Depot team in proper inventory management and take rectification measures in case of deviation in order to ensure optimal inventory levels

Arrangement of Trucks for loading of raw material through transporters at competitive market rates

Review of stock position on daily basis and advise accounts team to ensure proper receipt of material

Senior Associate – Purchase / Depot Head May2014 to Aug 2019

Khanna Paper Mills Limited Amritsar & Jodhpur

Ensure purchase of raw materials at the most optimal cost and as per Corporate Quality SOP

Source material from local and outer market of Jodhpur

Review of stock position on daily basis and ensure proper receipt of material from various sources

Ensure proper management of material in depot, update system and take rectification measures in case of deviation in order to ensure optimal inventory levels of material in depot

Explore new vendors in coordination with Corporate purchase team to increase tonnage of Depot

Review Competitors’ market practices to adapt/ update our systems appropriately

Review operational activities on daily basis and guide team members to maintain standards

Maintain Compliance related to Labor Laws and other concerned Govt. authorities

Arrangement of Trucks for loading of raw material through transporters at competitive market rates

Arrangement of Purchase order to vendors for delivering direct raw material to the Company

Preparation of Market analysis report on weekly basis for Top Management Decision making

Participation in Monthly review meeting at Corporate Office in Gurugram

Preparation of MIS Reports on purchase and other costing centers

Ensure all office assets are in proper condition, renews annual maintenance contracts for fixed assets of the office such as air-conditioners, vending machines etc.

Participation in Training programs organised by Corporate Training Team

Making direct committed orders with traders in bulk quantity to avoid rate fluctuation in market every month for maintaining average purchase price.

Ensuring maximum purchase from retailers at lower price to save average cost of depot.

Executive - Accounts Feb 2012 to May 2014

Health BioTech Limited Chandigarh

Maintain all records in Tally such as cash book, journal ledger, bank book

Post cash, bank, receipt, sale, purchase and journal voucher by proper supporting in Tally

Process all expenses bills relating to depot and its staff as per company guidelines

Maintain Day to Day Vouchers

Maintain information relating to bank transactions - deposits and withdrawals and preparation of Bank Reconciliation Statement on daily basis

Preparation of payment requisition on daily basis of third Party and sent to HO for processing of payments

Regular follow-up regarding outstanding payment & reconciliation

Interacts with dealers & direct customers on claims status, provides commercial information & resolves queries relating to the same and bill the material in order to support timely settlement of claims

Issuance of Quality deduction debit notes to vendors

Stock Audit on Monthly basis of Hub

Preparing MIS reports on Monthly Purchase, Stock, and Average Costing

Compliance with Sales Tax and other tax rules

Carries out sales tax assessment, coordination of forms, accuracy check, filing of tax challans and tax in order to meet statutory requirements.

Accounts Assistant May 2010 to Dec 2011

Macro Enterprises Chandigarh

Post cash, bank, receipt, sale, purchase and journal voucher by proper supporting in Tally

Process all expenses bills relating to depot and its staff as per company guidelines

Maintain Day to Day Vouchers

Preparation of Bank Reconciliation Statement on daily basis

Preparation of payment requisition on daily basis of third Party and sent to HO for processing of payments

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