Assistant Manager

BebylynDela Vega

Personal email: ****************@*****.***

UAE Mobile: +971*********

BEBYLYN A. DELA VEGA

PERSONAL

DATA

Date of Birth: September 26, 1979

Citizenship: Filipino

Marital Status: Married

EDUCATION

Asian College of Technology ( ACT )

Cebu City, Philippines

Bachelor of Science in Computer Science (BSCS)

1996 – 1999

PROFESSIONAL

EXPERIENCE

Library Assistant

American University in the Emirates, Dubai International Academic City

(October 17, 2011 to March 19, 2020)

Job Descriptions: Attending Circulation Counter

Major Tasks Involved:

Attending Circulation Counter – Check-in, check-out, reservation

User records - Enter and update the user profile in the systems

Technical processing of new arrivals including books, CDs/DVDs, and etc.

Sort books, publications, and other items to established procedure and return them to shelves accordingly

Train library users to effectively search the Library catalogue, Internet and other electronic resources

Locate library materials for patrons and assist them for their library needs

Inspect returned books for condition and due-dates and mark applicable fines if any

Attend routine inquiries and refer patrons in need of professional assistance to library manager

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General Task:

Schedule and supervise clerical workers, volunteers, and student assistants

Provide assistance to library manager & deputy manager in the maintenance of collections of books, periodicals, magazines, newspapers, and audio-visuals and other materials

Assist in the preparation of book displays

Facilitate the acquisition of books, pamphlets, periodicals, and audio-visual materials by checking prices, figuring costs, and preparing appropriate order forms.

Perform other duties as assigned.

Textbook store Executive/ Procurement Asssitant

American University in the Emirates, Dubai International Academic City

(October 17, 2011 to March 19, 2020)

Major Tasks Involved:

Coordinating with the College Deans for textbook requests for their respective college.

Processing of Purchase Request; asking the suppliers for quotation, making comparison from all the suppliers for the cheapest price, asking for VPRA’s approval on the quantity of requested textbooks, preparing the purchase request form and working with the procurement office for LPO process.

Making sure that the textbooks are properly tagged for their corresponding course.

Keeping in contact with the suppliers to acquire and assure availability of new/ latest edition of textbooks for students.

Maintaining records for the current stocks and keeping it updated for new arrivals including books, CDs/DVDs, and etc.

Receiving textbooks order and making sure that the invoice will be given to FAD for payment process and for entering the received quantity in the system.

Assisting the Financial Affairs Department in Annual Inventory. General Task:

Selling books to students; entering the textbooks under their account.

Provides assistance to the faculty on how many are the physical stock of the textbooks we have for the course/courses they are teaching.

Doing monthly inventory/ sales report.

Provides the library latest editions of books for reference.

Updating the Deans and the Faculty about the updated quantity of textbooks.

Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by email

• Assist the Associate Procurement Officer in maintaining current up to date Procurement Documents and Manuals

• Researching pricing obtaining quotes locally on low value items

• Assist with the coordination with the selected bidder to ensure completion of administrative Page 3 Bebylyn Dela Vega

Receive the approved requisitions by Director of the Office of Administration and process the appropriate documents procedures for local or oversea purchases/Services/ Contract.

Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary.

Provide purchased materials to the responsible receiving office and do all actions for completing the process.Updating the Deans and the Faculty about the updated quantity of textbooks.

Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

Perform other duties related field as assigned by supervisor TRAINING:

AMERICAN UNIVERSITY IN THE EMIRATES

Interpersonal Skills Training at Nadia Training Institute – November 8 - 9, 2017

How to Shape a Successful Paper with SPRINGER – Febraury 22, 2017

Symphony Integrated Library System Workshop – May 1 to 2, 2016

Microsoft Application – March 28 to 30, 2016

Rekindling the Light ( Preventing and Eliminating Burnout for AUE Success ) – April 8, 2013

Customer Service - July 23 to July 25, 2012

Symphony Library Management System ( Administration, Circulation Marc21, Cataloging) – May 13 to May 17, 2012

AWARDS:

AMERICAN UNIVERSITY IN THE EMIRATES:

2018 – Appreciation of Loyalty and Distinguished Service to AUE Award for

(7 years )

2017 – Star of the Year Award ( Library Dept. )

2016– Appreciation of Loyalty and Distinguished Service to AUE Award for

(5 years )

SKILLS

&

ABILITIES

Daily committed, highly responsible with professional work attitude.

Mutitasking

Team work.

Flexibility.

Ability to work under pressure.

Knowledgeable in Computer Skills.

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Highly organized and dedicated with positive attitude.

Problem solving skills.

Honesty and Loyalty.

TECHNICAL/

COMPUTER

SKILLS

Microsoft Office ( Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook )

AUE Bookshop System

AUE Electronic Resource Management Systems (Koha, SirsiDynix Symphony Workflow)

AUE Library Electronic Database System (E-brary, ProQuest, JSTOR, Emerald Insights, Taylor & Frances, Oxford Art Online, ACM Digital Library, Almanhal) LANGUAGES

English

Tagalog

Cebuano

REFERENCES

Dr. Natarajan Sundar – *******.**@*****.***

Mr. ElangovanAlagumalai – *************@*****.***

Mr. Ahmed Mohamed– ********@*****.***

Dr. Emad A. Shahrori – ****.********@***.**

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