March **** to Present:

M/s.Al-Jaber & Makhlouf W.L.L, Qatar, as a Document Controller for their HGL-JEC-New Orbital Highway Project.

●Working under Assistant Chief Surveyor for submission of Survey IRs to AECOM, Consultant, for Approval.

●Monitoring the Electronic Data Management System (WRENCH) regularly for tracking of Survey Inspection Requests (IRs/RFIs) with respect to Approval, Rejection, Revise & Resubmit etc.,

●Preparing Survey IRs for Sub-Base, CBM, Base Course, Wearing Course, Intermediate Course etc., and submitting to the Chief Surveyor for validation before submitting to the Consultant (AECOM).

●Preparation of Daily Logs for Survey IRs for onward submission to Project Management Team on the progress of the Survey IRs.

●Have been able to resubmit and approve a large number of Inspection Requests (IRs) which were pending since long.

●Keeping all IRs in PDF form with LOG.

●Keeping all Letters / Transmittals from Consultant for timely review and submission to PM.

●Assist the PM for all Daily Routine jobs.

March 2014 to August 5 2018:

●Worked for Al-Nassar Trading and Contracting Company, Aramco GSO Maintenance Contractors specialised in Civil, Electrical, Mechanical Projects based at Al-Khobar having Aramco Permanent Site office at Aramco Dhahran DPC office.

●Working very closely with the GM Construction / QA-QC Manager for timely submission, approval obtaining, distributing of Project Quality Plan, Project Safety Plan, Technical Queries (TQs), Method Statements etc to Client, Contractor, Sub Contractor PMT for timely availability at site.

●Submitting of Monthly Quality Plan, forwarding of Transmittals, Submittals etc and obtaining approval, resubmitting the same with correction / comments from the Client.

●Daily, Monthly tracking on the status with respect to Approval, Revision, Resubmission of various Transmittals, Submittals etc and sending by mail to all parties involved for an on the spot ready reckoner.

●Have also taken up other responsibilities as per the instructions of Executive Director/ Project Manager / Project Engineer.

●Have got special appreciation from Jacob ZATE Project Consultants at Jubail for PCC NYLON project under Mr.Tim Bagwell, Peter Hamilton, Dustin Waters etc.

●Receiving IFC Drawings from the Client and distribution to the Project Management Team with Controlled Copy Number, Date,Revision etc to ensure that the right drawings are availalble at the site for ready reference and for inspection by the Client QC/Interal/External Auditor.

●Participated in the Internal Auditing at 15%, 45% & 60% stages of the construction in Saudi Aramco NPOC Dhahran Project under the Auditor from Gulf Conult and have got appreciation for the Best Document Management among all Companies operated during that time with Aramco.

●Completing all documentation for timely Handover of the project.

July 2011 to 4 December 2012:

Worked for Jacobs Zate Petrochemical Conversion Company at Jubail, KSA, Project No: 58-KG82-60-S-53-1007) as Document Controller and Project Coordination Secretary.

•Preparing of Transmittals, Submittals, Technical Query etc and submit to Client for Approval / Review before it is being circulated to the Project Management Team.

•Circulation / uploading of the Comments / Approvals received from Client to all i.e. Contractor, Sub Contractor etc electronically on the EDMS being used by the Client.

•Assisting the Procurement Team to get approval from the Client on various project materials required from time to time i.e. In-Process Inspection, Final Disposition Report etc.

•Single Point Contact for all Correspondence sending and receiving, Uploading of all Project Documents like Contract Correspondence Memorandum (CCM), Daily/Weekly Minutes, Attending weekly Meetings and preparing Minutes and Distribution.

•Coordination for PCC IDs for Employees and Stickers for Vehicles / Equipments.

•Coordination for Safety Orientation and Issuance for ID Card.

•Coordination with QC Departments for submission of various Third Party Test Reports.

•Preparing Daily & Weekly Reports.

•Preparing all documents for Handover of Project.

•Preparing Agenda for the Weekly progress Meeting and Monthly Meetings.

•Drafting Minutes of Meeting Weekly / Monthly and sending for review, comments and approval of Client, Sub-Contractor and finalizing the minutes and uploading electronic copies in System/EDMS.

•Very Good Spoken and Written Command over English. Drafting and Finalizing of All Correspondence like Letters, Mails etc with authenticity.

•Complete In Charge of the Documentation Letters, Transmittals, Submittals and emails.

•Very Good Command over Shorthand Dictation Skills.

•Raising of RFI in Prolog and onward distribution to Jacobs PMT.

•Uploading and downloading all Documents like Daily Report, Weekly Report, minutes, Schedules, CCMs, Area Turn Over Notices etc in Prolog.

•To ensure that documents incoming and outgoing have required revision control, all the correct signatures showing that they have been checked, that they are then issued to the appropriate person at the client organization, that a register is kept showing what documents have been issued and at which revision, that copies of them are filed for reference, in case manual documentation is being used.

•Coordination with H.O for all office related matters.

•All Secretarial support.

Feb 2009 to July 2011: Document Controller – Saudi Aramco NPOC Project at Dhahran.

•Have been able to streamline the Documentation Centre and Secretarial Department which is the Key for every Construction Projects for Identification and Traceability, integrity of Documents, Drawings, Transmittals, Submittals, Procurement, Sub-Contractor correspondences etc.,

A total of more than 5000 RFIs, 3000 Transmittals, 400 Submittals, 350 Letters has been made during this period (2 Years).

i. Preparation of Transmittals, Submittals, Letters to Client and Sub Contractors.

ii. Timely Tracking of Transmittals / Submittals with all concerned in Saudi Aramco PMT both with Clients, Sub-Contractors and the Company PMT.

iii. Drafting of letters, mails, and presentation etc with Client as well as Sub Contractors.

iv. Technical Submittals drafting, finalizing and forwarding to SAPMT for approval and tracking and forwarding to the PMT for implementation.

v. Numbering of Outgoing Transmittals & Submittals.

vi. Numbering of all Files in Documentation Centre, QA-QC Department, Procurement Department etc Location/Department Wise.

vii. Full Safe Custody of all Files for the Project under Lock and Key as per Internal Auditors.

viii. Have been able to work to the best Satisfaction of the QA-QC Manager for completing the Project Quality Plan 6 Volumes under his supervision.

Tracking of e-mails incoming and outgoing.

ii. Preparation of Transmittals, Letters to Aramco, Sub-Contractor etc.

iii. Follow up for various ongoing activities.

iv. Managing the Entire office activities like daily correspondence, scanning of mails / keeping important documents.

v. Have good self correspondence capabilities and self initiative.

vi. Good Shorthand and Typing skills.

vii. All other activities as and when necessary and presentation etc with Client as well as Sub Contractors.

INDIA

Worked for Indian Conglomerates like:

Reliance Industries Limited

Tata Telecom Limited

Birla International Marketing Corporation (BIMC).

Personal Particulars

Date of Birth : 03-05-1970

Marital Status : Married

Qualification;

Professional: : BA (Economics)

From Kerala University, India

: Completed E-Commerce course including

SQL & Jawa from NIIT.

: Undergone certified Course from NIIT

On Microsoft applications like; MsWord,

MsExcel, Power Point.

: Attended various Seminars and Training both in India and Abroad (Saudi Aramco –Work Permit Receiver).

: Very good coordination meeting deadlines.

Additional : : Very Good Shorthand Qualification Letter Drafting

Ticketing, Visa Processing

HR Coordination

Logistics Coordination

Data Compilation & Management

: Well versed with modern communications systems.

( Suresh K M)

1.Al-Jaber&Makhlouf WLL,Qatar HGL-JEC-New Orbital Highway Project as Document Controller

2.Al-Nassar Trad&Cont., Al-Khobar, Saudi Arabia – Saudi Aramco Project Maintenance Project (Civil, Mechanical, Electrical) as Company Executive Secretary

3.Al-Ajinah, Al-Khobar, Saudi Arabia – Saudi Aramco Dhahran North Park Office Complex Project – Document Controller.

4.Al-Ajinah, Jubail, Saudi Arabia – Jacob Zate PCC Nylon Project as Document Controller.

5.Al-Ajinah, Raz-Al-Khair, Saudi Arabia – Aluminium Smelter Project as Document Controller.

CURRICULAM VITAE

Objective: To work with perfection in a reputed Company where education and experience can be used in a better way that mutually benefits the Company First and self as the life goes by.

Contact this candidate