Document Control
Resume:
GLORIELYN E. BELEN
Mobile No.: +974-****-****
Email Address: *****.*****@*****.***
KEY QUALIFICATIONS
Document Controlling Software (Constructware, Aconex and easy to adapt new document control software as per project requirement)
Document Control Flow, Secretarial skills Presentation Skills
Computer Literate (MS Word, Excel, PowerPoint)
Knowledge in using Basic Autocad
Profound Analytical Skills (Knowledge in Problem Solving using 7 Tools of Quality Control and Time and Motion Work Management)
ISO coordination (Quality Management, Environmental Aspect-Impact Assessment and Hazard Identification and Risk Assessment Controls) TRAININGS & SEMINARS
AutoCAD (Basic) September 2017
Roles of IE in Risk Management September 2008
IEshikawa: know the bones 1 November 2008
Bright System for Accounting
EDUCATION
Bachelor of Science in Industrial Engineering 2003 – 2009 Adamson University (Manila, Philippines)
AFFILIATIONS
Member of the Association of Industrial Engineer of the Philippines Adamson University Chapter 2003-Present
Member of the Operations Research Society of the Philippines Adamson University Chapter 2003-Present
LANGUAGE
English (speak, read and write with high proficiency) Tagalog (Native)
WORK EXPERIENCES
Position: Document Controller cum Business Coordinator Period Date: March 2020 – Present
Company: Ideal Medical Solutions – Doha Qatar
Project: Supplier of Medical Equipment and Accessories Duties and responsibilities:
Maintains filing system both Hard / Softcopies of Incoming and Outgoing documents with proper identification and storage
Maintains a Monitoring Log to ensure that Incoming / Outgoing documents are properly accounted, readily identifiable if responded or not and retrievable
Provide timely information to the Team of daily incoming documents by sending the softcopy thru email within the day.
Maintain important documentation and have a structured and a very well organized filing approach
Manage requests for documentation
Maintains filing system both Hard / Softcopies of Incoming and Outgoing documents with proper identification and storage
Preparing accurate, complete and clear purchase orders and invoices for suppliers and client in processing payments.
Required to work as a link between the manufacturers and the sales team to keep them on the same page regarding projects.
Coordinate and Monitors the supplier regarding the schedule of shipping and delivery items
Ensure that the purchased items are in correct specification in terms of quality, quantity and delivery
Convey the client/customers’ requirements to project team to ensure maximum customer satisfaction.
Position: Document Controller (Accounts Department) Period Date: November 2017 – March 2020 (2.4 years) Company: Al Sarh Holding Group. – Doha Qatar
Project: Contracting Company for High Rise and Road Works Project Duties and responsibilities:
Encoding financial transactions using Bright System (software)
Receiving and processing all invoices, expenses forms and payment requests.
Handling the petty cash from several companies under Al Sarh Holding Group and process reimbursement forms with proper filing and monitoring
Prepare, Review and file payroll documents
Participate in quarterly and annual audits
Maintains important documents in hardcopy and electronic format for easy access and retrieving
Position: Document Controller (Project)
Period Date: July 2013 – July 2017 (4 years)
Company: M-Engineering, Inc. – Doha Qatar
Project: Msheireb Downtown Doha – District Cooling Tower and Automated Waste Collection Project
Duties and responsibilities:
Manage and organize incoming/outgoing documents using Constructware
(document data bank provided by client, uploading, downloading and distribution of documents).
Verify incoming documents for adequacy prior to issuance in reference to Constructware (Reference Numbers, date received, issued to, issued by and others)
Maintains filing system both Hard / Softcopies of Incoming and Outgoing documents with proper identification and storage
Maintains a Monitoring Log to ensure that Incoming / Outgoing documents are properly accounted, readily identifiable if responded or not and retrievable
Provide timely information to the Team of daily incoming documents by sending the softcopy thru email within the day.
Provide immediate information details regarding the status (responded or not yet responded) of each received documents
Ensure the availability of received documents (Hard copy or Soft copy) upon request of the team for their review.
Organize and provide secretarial support to the Team regarding response to correspondences and review comments.
Prepare and sends List of accomplishments/deliverables Position: Accounting Assistant / Secretary
Period Date: April 2011 – July 2013 (2 years and 3 months) Company: Advanced construction Technology Services – Doha Qatar Project: Concrete Testing & Services
Duties and responsibilities:
Receiving and processing all invoices, expenses forms and payment requests
Processes transactions for petty cash access and makes sure balance sheet reconciliations are carried out every week
Responsible for verifying invoices and accurately inputting them into the accounting system
Responsible for preparing the ledger to ensure sales orders and invoices have been accurately processed
Keep accurate records of payroll activities and process expenses relating to working practices such as outstanding balances
Handling cheque payments
Providing additional team support when required
Receiving of incoming payments from customers
Maintains filing system both Hard and Softcopies of Invoices and other accounts related documents with proper identification and storage Position: Purchasing Engineer/ Buyer
Period Date: February 2010 – March 2011 (1 year and 1 month) Company: Moriroku Philippines, Inc. – Laguna, Philippines Project: Automotive Parts
Duties and responsibilities:
Responsible for the preparation and process of purchase orders and documents in accordance withthe volume or production requirement
Coordinates & expedites the placement of purchase orders and/or delivery of material
Schedules, expedites & coordinates the delivery & movement of critical material, including material transfers & conditional material releases
Purchase and issue order in accordance to specification
Monitor and co-ordinate deliveries of items to suppliers to ensure that all items are delivered to company’s warehouse on time
Source-out, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers
Ensure that materials are available to immediately issue to production without any delay
Monitor and update all the stocks and product in the warehouse and logistic area through inventory.
Position: On-Job-Training as ASSISTANT QUALITY CONTROL ENGINEER Period Date: June 2009 – September 2009 (3 months) Company: Laguna Electronics Inc. – Laguna, Philippines Project: Surface Mount Technology (SMT)
Duties and Responsibilities:
Gather and encode the Daily Quality Data of productions
Prepare the Daily Quality Data to be reviewed and presented by Quality Control Engineer during Quality Meeting
Provides data with first level analysis to Production for further analysis towards improvement (includes monitoring and feedback abnormalities)
Monitors, analyses and control quality conditions and performance of lines and products
Supports Process and Quality Control Engineers in the conducts of line evaluation I hereby certify that the above information given is true and correct to the best of my knowledge and belief.
Glorielyn E. Belen
Applicant
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