Document Control Specialist

Resume

Shelia Dunbar

Document Control Specialist

Summary

I have 25 years of direct relevant experience in document control and records management relative to facilities such as Piedmont Natural Gas, Duke Energy and several facilities at the Savannah River Site. I am skilled in the process of handling documents such that information can be created, shared, organized and stored efficiently and appropriately. I have specific knowledge of and experience working on the Mixed Oxide Fuel Fabrication Facility (MOX Project) and other facilities on the Savannah River Site. I have worked at the Savannah River Site for over Twenty four Years and was employed by Westinghouse Savannah River Company for Sixteen years. My Document Control and Records Management experience includes extensive interface and coordination with Construction Management, Design Engineering, Procurement, Quality Control and Facility Management Experts and other disciplines to attain project goals. I am highly driven and multifaceted professional Document Control Specialist with a comprehensive background in meeting project and stakeholder needs. I am highly versatile; quickly masters new roles, responsibilities, technologies, and environments. I am skilled in Information Gathering, Communications, Interpersonal Relations, Collaborative Teamwork, Database Management, Scheduling, Change Management, simple word processing programs, existing database programs and packaged document control software. In previous years’ experience I have also worked in the Procurement arena. I have assembled and processed Request for Proposals (RFPs), acquired Justification of Approval Signatures, processed requisitions and generated Purchase Order Request.

My professional experience has always required me to accommodate a fast paced environment which required strong organizational, technical, and interpersonal skills. I am Trustworthy, ethical, and committed to superior customer service. I am confident and poised in interactions with individuals at all levels and consistently leverages organizational capabilities to facilitate well-run and streamlined operations.

Technical Proficiencies

Microsoft Office, Electronic Document Work Flow System (EDWS)

Lotus Notes, FileMaker Pro, Passport, Engineering Data Management System (EDMS)

Fusion, Documentum, Webtop

Professional Experience

Lancaster County School District 2018 – Present

Cafeteria Operator

Scope of Responsibilities included:

Preparation of meals for students. The job function consist of and is not limited to: measuring and mixing of ingredients for various foods, setting and monitoring cook times, batch cooking, working the serving line, cashier, stocking, dish room, and cleaning.

Piedmont Natural Gas 2016 – 2017

Asset Record Specialist

Scope of Responsibilities included:

Processing records from POs (Purchase Orders) that have been issued: Checking for quality of documents (legibility, retrievable and document structure placement is correct); upload documents into DRCi and insuring the correct document type for identification when searches are made to retrieve; update attribute information when needed according to document classification and issue document numbers; scanning, copying, converting documents into pdfs as needed.

Duke Energy 2015-1016

Document Control Specialist

Scope of responsibilities included:

Interact cross-functionally with project team members and management Assist in maintaining document control systems

Review company standard procedures to ensure they meet site specific procedures before being submitted to the customer

Procurement activities – review requests for quotation (RFQ), process purchase orders

Implement and maintain all records for Corrective Actions and Continuous Improvements

Identify and correct project documents in accordance with approved project procedures

Ensure that issues identified by the reviewer have been resolved and all required signatures obtained in accordance with approved project procedures

Update databases as required

SHAW/AREVA MOX PROJECT 2007 - 2015

Document Controls, Records Management Specialist

Scope of responsibilities included:

Maintain a comprehensive filing system and computer database for all documents to be retained in the document control center; manages the operation of the document control center to ensure that all users have the latest revision of appropriate documentation in a timely manner.

Maintain files for documents/records to ensure easy retrieval and access; and provided support for various special projects and reports as needed.

Knowledge of Electronic Document Management Systems (EDMS) and tool utilities.

Perform data entry into EDMS, Understanding of alphanumeric filing and knowledge of reprographics equipment.

Organize information in a logical manner, knowledge of Microsoft office suite, and Adobe Acrobat.

Knowledge of revision/version control, knowledge of document types, Understanding of web-based technologies.

Collect and maintain files of the latest revision level documentation necessary to define configuration and control processes.

Knowledge of query/search functions, knowledge of records management security policies, Ability to identify technical document attributes.

Maintain field work packages for construction, ensure Work packages are complete, issue work packages, provide communication and customer service to internal customers, process engineering documents, commercial Procurement and Subcontract documents, maintain log for design Engineers, process project records, convert documents/drawings into Adobe files for distribution and perform quality checks on project records.

Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

Arrange document cataloging, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout

Support Engineering, Procurement, Construction, and ESH&Q by ensuring documents were prepared, reviewed, issued, and maintained within established controls.

Maintain an establish data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

Westinghouse Savannah River Company 1989 - 2005

Document Controls, Records Management Specialist / Administrative Assistant

Manage all key project documents including receiving, logging, scanning and distribution of contract documents, vendor documents, design drawings and specifications and construction related documents.

Implement document management plan and managed the life cycle of documents, how they are created, reviewed, and published, and how they are ultimately disposed of or retained.

Manage master engineering project files, system description documents, safety requirements documents, kinematics diagrams, procedures, work instructions, and forms

Coordinate and manage the flow of information/drawings from multiple sources in a variety of formats ensuring the correct information gets to the appropriate personnel.

Verify that incoming documentation met all acceptance criteria in accordance Nuclear Engineering Procedures to meet deadlines

Coordinate work package processing to meet production schedules in accordance with Department of Energy procedure guidelines.

Index work packages in Electronic Document Workflow System to be transmitted into document control for record storage.

Maintain accountability, traceability, and historical records for vital project documentation

Review the project schedule and work with the project managers to support work planning in various fields of engineering

Work with procurement by developing and modifying specifications and drawings.

Work in compliance with all project procedures, safety regulations, as well as many codes & standards (i.e. ASME, ANSI, ASTM, AWS, ISO, DIN, OSHA, etc.).

Maintain custody, care, and control of nuclear design engineering documentation. Create and implement user-friendly training tools to ensure document accuracy and provided training to users of varying electronic document management systems.

Processed RFPs, generated requisitions and Purchase Orders, along with procuring supplies. A supplier list was maintained and updated regularly to ensure all contracts are processed fairly and meet the Federal Acquisition Regulations (FAR).

Familiar with the procedure for handling controlled unclassified documents. Maintain sign-in / sign-out repositories for Secret documents.

EDUCATION AND TRAINING

Limestone College, Gaffney, SC

Business Management (27 hours completed)

WSRC, Aiken, SC

-Certificate, NetG Software

-Records Management for Records Management Professionals

-Management Skills for Administrative Assistant Support

-Teamwork, the Key to Valuing Diversity

-Hazard Analysis and Critical Control Points (HACCP) Training

-Summer Institute for Foodservice Training 2018 (SIFT)

Contact this candidate