Executive Assistant Administrative

Lauren Shalit

********@*****.*** 516-***-****

New York, New York 10065

EMPLOYMENT HISTORY

Dermatology & Aesthetics, New York, NY August 2017-April 2020 Executive Assistant to Founder of Skincare Company and M.D (name confidential)

● Provided direct support to dermatologist:

o Managed and maintained dermatologist’s calendar and patient schedule o Coordinated meetings, conference calls and press interviews

● Served as the lead office administrator:

o Coordinated operations to ensure office efficiency through implementing office policies o Maintained inventory and ordering of all office supplies o Trained staff members on all office programs

o Approved and processed invoices to ensure timely payments o Updated and maintained company spreadsheets to:

Track media placements and press interview deadlines

Record monthly new patients

Oversee patients’ cosmetic treatment follow up care o Generated and published engaging content for dermatologist’s Instagram account The Lane Communications Group, New York, NY April 2014-February 2017 Executive Administrative Assistant: (May 2015-February 2017)

● Maintained and anticipated CEO’s challenging calendar and fluctuating priorities

● Arranged business travel/transportation -including cars, hotels and dinner reservations as needed

● Monitored email and replied on behalf of CEO

● Created and maintained an organized filing system of paper and digital documents

● Produced client call agendas and call recaps for CEO and senior staff members

● Provided special events support across all divisions; logistics, planning and assistance

● Distributed weekly internal newsletter to staff members

● Supervised interns by delegating and overseeing assignments Administrative Assistant: (April 2014-April 2015)

● Provided administrative support to the PR team and CEO

● Answered and directed all phone inquiries to appropriate employees

● Developed a new media list organization practice for the PR team

● Supported the PR team on projects including; editorial presentations, events and sample deliveries

● Coordinated team and client meetings, prepared meeting rooms and arranged travel

● Compiled monthly media reports to share with clients

● Created and maintained media lists; conducted media searches/inquiries Swiss Commerce, Great Neck, NY August 2013-April 2014 Assistant to CEO and Client Service Representative

● Supported CEO and Director of Business Development; managed calendar, scheduled meetings and client calls

● Assigned and distributed project responsibilities to web development team

● Organized travel arrangements and car service for clients and senior staff members

● Produced daily social media updates for clients

● Answered all incoming calls and connected them to respective employees SKILLS

● MS Office (Word, PowerPoint, Excel and Outlook), Cision, and WordPress EDUCATION

● Hofstra University,Hempstead, NY September 2008-May 2012 Bachelor of Arts in Journalism

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