PA and Secretarial and Administrative Duties

ROSNI IBRAHIM

PERSONAL PARTICULARS

NAME : ROSNI IBRAHIM

EMAIL ADDRESS: ********@*****.***

TEL. NO : 019-*******

DATE OF BIRTH : 19.08.1971

NATIONALITY : MALAYSIAN

ADDRESS : H-0-9, VILLA DANAU APARTMENT, JLN 5/23E, TAMAN DANAU KOTA, 53000 SETAPAK, K. LUMPUR

EDUCATIONAL BACKGROUND

1993 – 1994 : BEDFORD GIRLS COLLEGE, KUALA LUMPUR – DIPLOMA OF PRIVATE SECRETARIAL COURSE (PSC). 1987 – 1988 : SEK. MEN. AMINUDDIN BAKI, JALAN KG. PANDAN, KUALA LUMPUR – SPM (2ND GRADE). 1984 – 1986 : SEK. MEN. KEB. PUTERIJAYA, JALAN PASAR, KUALA LUMPUR – SRP (GRADE A). COMPUTER LITERACY

Microsoft Word, Excel, Power Point, Outlook, Pagemaker and Internet. CAREER OBJECTIVES

To secure and develop professional position in secretarial, administrative and management that offers challengers and opportunity for organization improvement and personal growth. Willing to improve self weakness and able to work independently as well as in a teamwork. EMPLOYMENT HISTORY

KLCC PROJEKS SDN BHD (Project Management Company)

Executive Secretary to Executive Director (Contract Position) – October 2018 – March 2019 Responsibilities:

Supporting the Executive Director in all daily secretarial and administrative duties in daily office operation inclusive answering phones, scheduling meetings and appointments, correspondence, filing, claims and personal and confidential matters.

Assist Superior in editing / preparing presentation slide.

Maintaining and updating project and personal filing system hardcopy and softcopy).

Performing all other general secretarial and administrative duties as required and other duties assigned by ED.

GRAFIK NURI SDN BHD (Main Contractor/Developer)

Project Secretary cum PA to Directors – Jan 2018 to July 2018 Responsibilities:

Supporting the Directors in all daily secretarial and administrative duties in daily office operation inclusive answering phones, scheduling meetings and appointments, correspondence, filing, claims and personal and confidential matters.

To handle all Projects incoming and outgoing correspondences, such as preparing letters, reminders and responsible for the distribution of the correspondence to respective department.

Maintaining and updating project and personal filing system hardcopy and softcopy.

To prepare project documentation if needed, upkeep and update company profile, project MoA and etc.

To handle travel arrangement for Directors such as flight booking and hotel reservations.

Performing all other general secretarial and administrative duties as required and other duties assigned. WCT BERHAD (Developer/Contractor)

Secretary - July 2016 to July 2017

Responsibilities:

Supporting the Technical and Project Director in all daily secretarial and administrative duties in daily office operation inclusive answering phones, scheduling meetings and appointments, correspondence, filing, claims and Technical Director personal and confidential matters.

To handle Technical Director travel arrangement such as booking of flights tickets and accommodations.

Perform HR duties; check and verify staff claims and monitor staff leave record, staff request.

Perform administrative duties; raise RQ/Request form for department and personnel needed including office supplies, computer, laptop, meeting room booking and others.

Assist in tender preparation.

Performing all other general secretarial and administrative duties as required and other duties as assigned. MULIA PPROPERTY DEVELOPMENT SDN BHD (Developer)

Site Secretary - 2016

Project: Signature Tower KL, Tun Razak Exchange, Jalan Tun Razak, KL Responsibilities:

Supporting the Project Manager and Project Team in the coordination of site operations i.e. preparing letters, minutes of meetings and send out notice of meeting via email.

Handling and managing incoming / outgoing letters, post -date stamping, distribution, circulation and scanning.

Dealing with all site correspondence, keeping accurate records and maintaining filing systems

Perform HR and administrative duties for site such as monitoring staff leaves, to prepare Sr. Project Manager and check site staff claims.

Handle requisition for Project Department and site ordering i.e. office equipment, furniture, stationery supplies, PPE for staff, outsource and organise external printing i.e project document, drawings and etc.

Performing all other general Secretarial / Administrative duties as required. MISC BERHAD (Shipping–Petronas subsidiaries)

Secretary – 2015 (Contract Position)

Responsibilities:

Supporting and assist the General Manager of Group Insurance and the department team in all secretarial and administrative duties.

Plan, organize and arrange staff travel requirement e.g. travel request, air ticket, transportation and accommodation.

Prepare and verify Department team claims e.g. travel is compliance with the approved policies and procedures. Compile travelling bills and submit all other entitled claim for immediate superior approval.

Prepare memo for clubs circular and rule book for onboard vessel.

Monitor department staff participation to the planned/approved development programmes (trainings).

Performing all other general Secretarial /Administrative and ad-Hoc duties as required by Superior. INTEGRATED NAUTICAL RESORT SDN BHD (Developer)

Project/Site Secretary - 2014

Projects: St Regis Hotel Langkawi & Langkawi International Convention Centre (LICC) - Fast Track Projects Responsibilities:

Supporting the Executive Director, Project Manager and Project Team in the coordination of site operations i.e. preparing letters, minutes of meetings, send out meeting notification.

Handling and managing all incoming / outgoing correspondence, post -date stamping, distribution, circulation and scanning.

Dealing with all site correspondence, keeping accurate records and maintaining filing systems.

Perform administrative duties for site office such as ordering office equipment, stationery supplies and pantry items.

Coordinate transports for consultant, arrange refreshment for meeting and site event.

Perform HR duties such as check and verify staff claims and monitor staff leave record.

Performing all other general Secretarial /Administrative duties as required. LEND LEASE PROJECTS (M) SDN BHD (Project Management & Construction) Project/Site Secretary - 2011 to 2014

Project : Menara Public Mutual located at Jln. Raja Chulan, KL Responsibilities:

Supporting the site team in the coordination of site operationsi.e. preparing letters, site memos and any other projects submission documents and implementing the company ISO standard requirement.

Handling and managing all incoming / outgoing post -Date stamping, scanning to a central file and filing hard copies. Provide and support a good control of overall incoming and outgoing documents through the use of Company and Project Web System, appropriate register, sorting, circulating (internal & external).

Document control -Updating the Drawing Register and ensuring that site and main office have the latest drawings.

Dealing with all site correspondence, keeping accurate records and maintaining filing systems.

Performing all other general Secretarial / Administrative duties as required. ALPHAZEN CONTRACTS SDN BHD (Construction – Main Contractor) Site Secretary - 2007 to 2011

Project : Panorama Hampshire Condominium Project, Jln. Hamphire Off Jln. Ampang, KL Responsibilities:

Assist Project Manager and Project Team in preparing letters, site memos and any other projects submission documents and implementing the company ISO standard requirement.

Provide and support a good control of overall incoming and outgoing documents through the use of appropriate register, sorting, circulating (internal & external) and filing.

Filing and upkeep of site office documents and site records. PUTRA PERDANA CONSTRUCTION SDN BHD (Construction-Main Contractor) Site Secretary - 2005 to 2006

(Report directly to Sr. Project Manager cum Head of Project – Project :KL Pavilion located at Bukit Bintang, KL) Responsibilities:

Assist Senior Project Manager (Head of Project) and Project Team in preparing letters, site memos and any other projects submission documents i.e. CS, ROI, COI and implementing the company ISO standard requirement.

Provide and support a good control of overall incoming and outgoing documents through the use of appropriate register, sorting, circulating (internal & external) and filing.

Handling and maintaining an appropriate project filing system.

Assist Sr. Manager in scheduling appointments, meeting & etc.

Prepare Sr. Project Manager (Head of Project) / Site monthly claims.

Organise and coordinate meetings, refreshment and Site functions i.e. lunch & dinner between clients, consultants and subcons.

Supervise and monitoring staffs under Secretarial Department i.e. despatch, clerks and office assistants

(punch card, assessment, claims &etc.)

PUTRA KONSULT SDN BHD (Engineering Consulting - C&S) Secretary - 2002 to 2004

Responsibilities:

Providing secretarial and administration support to the Directors.

Organizing and maintain proper filing system and making appointments, answering the telephone and Director scheduling.

Handling and updating Company Profile.

Perform and support HR duties i.e. recruitment, leave & etc.

Making travel and accommodation arrangements for Directors and staff.

Support and developing a smooth and effective general office administration. TECHNIP GEOPRODUCTION (M) SDN BHD (Engineering Consulting - Oil & Gas) Secretary – 2000 to 2001 (Attached to Proposal Department) Responsibilities:

Assist Project Managers and Engineers in preparing Proposal & Tender documents (Technical) i.e. typing and compiling into appropriate Tender Document and submission to Client i.e. Petronas, Shell, CTOC & etc.

Handling and maintaining Department filing system i.e correspondences, & tender document.

Filing, updating and upkeep of Technical Staffs curriculum vitae for Tender submission. REFERENCES

1. Mr. Gan Giaw Peck 2. En. Mohd Roslan bin Sarip

Deputy Project Director Technical Director

ECO World Development Bhd WCT Holdings Bhd

Tel: (HP) 012-******* Tel: (HP) 019-***-****

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