Administrative Assistant Manager

Curriculum Vitae

BIENVENIDO L. GASPAR JR.

Career Objective

To obtain a rewarding position in Office Automation and Management where I can share my knowledge gained through my years of professional experience.

Personal Information

Nationality: Filipino

Address: Rocka Village II, Ph4, Blk71, Lot39, Tabang, Plaridel, Bulacan

Philippines, 3004

Mobile: 056*******/ 054*******

Email Address: ***********@*****.***

Iqama Status Transferrable

Professional Experience

February 2010 – Feb. 2019 Position : Secretary/ Document Control (Real Estate Department}

Company : Al Raidah Investment Company (RIC)

Address : Riyadh, Saudi Arabia

Responsibilities:

Provide secretarial & personal administrative support to the Real Estate Director by ensuring all communications, documents, reports, events and activities are processed in effective and efficient manner.

Manage to check Director’s emails when the Director is out of office for a meeting and send a reply if necessary.

Support the Real Estate Department by acting as a Document controller receiving all incoming correspondences, letters, reports and other documents and log them in the File Net.

Prepare acknowledgement receipt form for all incoming correspondences, letters and other documents for Director’s comment and distribute them to the concern departments,

Carry out the distribution of all outgoing correspondences, letters, reports and other documents to the concern departments and log them in the File Net.

Create and maintain a database thru excel sheet for the purpose of easy access and records of all incoming and outgoing correspondences, letters and documents..

Carry out the processing and settlement of Contractors invoices after the Director’s approval and submit them to Contracts and Procurement department for invoice payment.

Support the Department by coordinating and collecting the cash flow and historical expenses of each projects to finalize the Department annual budget.

Meeting are organized such as Weekly Progress Meeting, Project Meeting, Contractor’s Meeting and Departmental Meeting.

Prepare and type meeting agenda as per Director’s instruction and ensuring meeting agendas are set.

Manage and maintain the daily activities and calendar meetings of Real Estate Director.

Receive and distribute the profile and project proposals of a company to the committee for their review and assessment.

Typing letter and memos.

Manage and complete other ad-hoc activities as considered necessary by the Real Estate Department.

Work safely at all times and keep own work area clean and hygienic including Director’s office.

January 2009 – October 2009 Position : Administrative Assistant to Operations Director

Company : NOVIAcom Saudi Arabia

Address : Riyadh, Saudi Arabia

Responsibilities:

Worked as an Administrative Assistant to Operations Director.

Checked and monitored Director’s emails when he is out of office and send a reply if necessary.

Collected and compiled weekly progress report of all projects and make a summary report for Director’s review.

Received all incoming documents, stamp with date received and prepare distribution form for circulation.

Printed all outgoing documents including attachment & stamp for circulation. Ensured all documents leaving the organization have appropriate acknowledgement receipt before getting released for filling.

Keep records of all documents by hard paper & soft copy according to their specifications for fast tracking and control movement.

Arranged and coordinated project meeting schedules. Sending a meeting invitation using Microsoft outlook.

Type letter and memos

Served as custodian of the petty cash and submit reimbursement request to Finance for cash replenishment.

Performed other duties as assigned from time to time.

December 2005 – January 2009 Position : Personal Assistant to General Manager

Company : NOVIAcom Saudi Arabia

Address : Riyadh, Saudi Arabia

Responsibilities:

Managed effectively the office of the GM by assigning key tasks among concern staff in the office.

Provided secretarial services and full administrative support.

Maintained calendars and schedules of activities of the GM.

Planned and organized all business meetings and travels abroad.

Participated in the planning and preparation activities associated with the meetings, presentations, and conferences.

Prepared expense reports for the General Manager’s office and submit to the Accounting Department.

Provided support/assistant to the Senior Management Staff (as directive by the General Manager).

Responsible for the General Manager’s residence staff.

February 2002 – December 2005: Position : Administrative Assistant

Company : NOVIAcom Saudi Arabia

Address : Riyadh, Saudi Arabia

Responsibilities:

Prepared and typed memos and letters.

Arranged and logged meetings and appointments on the daily calendar activities.

Consolidated Departmental time sheets and submitted them to Payroll Department.

Prepared and processed Employee Performance Appraisal Form as well as the Employee Leave Application.

Maintained inventory supplies of the Department.

Maintained good records and files

Performed other duties as assigned.

October 1998 – January 2002: Position : Secretary

Company : Consulting Clinics

Address : Riyadh, Saudi Arabia

Responsibilities:

Prepared company proposal for prospective clients.

Managed and organized Executive Check up Examination for VIP patients.

Composed and typed letters and memos.

Answered telephone calls and noted down messages.

Performed other job as a Medical Transcription.

October 1995 – June 1998: Position : Secretary

Company : National Group for Communications and

Computers Company

Address : Riyadh, Saudi Arabia

Responsibilities:

Gathered all information for General Weekly meeting.

Arranged Hotel and Ticket Reservation.

Prepared Minutes of Meeting (Operations)

Prepared and typed correspondence.

Answered telephone calls and noted down messages.

Arranged meetings and appointments.

Maintained inventory supplies.

May 1993 – July 1995: Position : Personnel Clerk

Company : Mawarid Food Company

Address : Riyadh, Saudi Arabia

Responsibilities:

Processed the Employee Vacation request.

Typed Letter of Offer and Contract for new employee.

Monitored and updated manpower requirement for recruitment.

Processed the document related for exit employee.

Processed and followed up request of housing and transportation allowances.

May 1992 – May 1993: Position : General Clerk

Company : Allied Banking Corporation

Address : Makati, Philippines

Company Industry: Banking

Department: Human Resources

Responsibilities:

In-charged for 201 files and employment contract.

Monitored and updated employee leave entitlement

Performed clerical tasks such as typing, filling, sorting, and routing memos.

Processed salary increase of employee.

Performed other duties as assigned from time to time.

Education

April 1987: Central Luzon State University (CLSU)

Bachelor of Science in Business Administration, Accounting

Received a medal of recognition for Student Cultural Awardees ‘87

Member of Junior Business Executive and Entrepreneur Society

(JBEES)

Other Information

Skills: Typing and Computer Literacy (knowledge in MS Office, MS Word and

MS Excel )

Language: Fluent in English and good in conversational Arabic

Reference: Available upon request

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