Office Administrator

Tanya Deacon

********@*****.*** · Ph: 780-***-****

Administrator

Extensively experienced and goal-oriented Administrator with a demonstrated track record of strengthening interdepartmental collaboration and understanding with accounting and production staff. Proven expertise in driving efficiency and productivity through evaluation of financial management systems and implementation of process improvements. Diverse experience in operations, business development and accounting requirements.

Core competencies include:

• A/R & A/P

• Financial Analysis

• Forecasting

• Variance Analysis

• Budgeting

• Purchasing

• Customer Service

• Job Costing

• Efficiency Improvements

Career Experience

Allmar

Office Administrator January 2019 to Current

Answer phones, invoice all sales orders, review and prepare all contract files from digital folders thru to complete project binders for delivery to site. Invoice progress payments as per project schedule and deadlines. Work with contractors and customers to schedule installation and repairs. Update daily on line bid log for all sales staff. Process purchase orders and post for payment. Work with AP and AR to finalize all month end paper works to meet deadlines.

Assured Settlement Loans Inc.

Administrator February 2014 to Current

Interact weekly with colleagues and customers in a professional manner. Update excels based workbooks with new and current recurring loan applications. Maintain digital and hard copy filing systems. Monitor emails for prompt response and delegation to co-workers. Maintain purchasing system for office supplies and banking needs. Prepared cheques and deposits, electronically and physically to multiple locations. Prepared all documentation for yearend statements. This is a part time occasional weeknight position.

Northern Lights Welding April 2014 to June 2016

Operational Controller

Co-ordinated production and administrative staff with finance team to meet financial reporting requirements and efficient production levels. Oversee general accounting functions: including AR/AP, account reconciliation, job cost analysis, WIP reports, payroll, Invoicing and Purchasing. Assisted in the development of monthly/quarterly financial statements, financial forecasts, and budgets for upcoming projects. Arranged and participated in all project kick off meetings for new projects and communicate results to all divisions. Traveled to all locations weekly to build strong relationships with all staff and ensure we were meeting objectives. Interacted with the Board of Directors and President concerning financial forecasts and reports.

Created and implemented job costing system for three different divisions to improve financial reporting and overall productivity

Strategically restructured financial reporting processes in accordance with organizational changes and additions

Managed and trained 15 administrative staff in process, software and company objectives in all divisions including, reception, purchasing, payroll, shipping and receiving, foreman’s assistant and tool crib

Hyduke Energy Services October 2005 to April 2014

Assistant Corporate Controller

Provide costing information and generate reports on a weekly, monthly quarterly basis for multiple divisions. Managed quoting logs, prepared quotations and all progress and Performa billings. Worked closely with production staff in monitoring labor and waste rates and determine the impact on production costs. Worked with production and administrative staff to monitor inventory monthly and determine min/max levels. Prepared margin analysis by product on both inventory and finished goods by location and customer. Oversaw payroll entries by administrative staff and responsible for processing in Accpac for 150 employees. Prepared and consolidated monthly work in progress and job cost analysis for all divisions for CFO. Worked in collaboration with controller to ensure accuracy of supporting financial documentation.

Identified cost discrepancy with vendor in three different divisions, was able to streamline pricing with vendor and co-ordinate purchasing saving the company $30,000 per annum.

Consistently met deadlines while demonstrating strong analytical and problem-solving skills to achieve corporate objectives.

Filtration Group February 2001 – October 2004

Inside Sales / Purchasing

Prepared quotations and procured all inventory for stock and special items. Prepared customer invoices and posted inventory receipts. Managed all orders through to completion, meeting tight deadlines and ensuring shipments were correct and on time. Effectively forecasted orders by implementing min/max levels in operating system and using inventory history reports.

Key Achievements:

Built repor with customers enabling the company to get back lost accounts

Improved inventory turn-over by providing regular review

Education

Marketing and Business Management Diploma

Martech College, Edmonton AB

Graduation June 30, 1997

WHMIS Train the Trainer (2009)

BDC – Management Improvement Certificate (2016)

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