Engineer Document Control
Resume:
ANA QUIZON
Shk. Zayed Road, Dubai, UAE
Mobile: +971-**-*******
E-mail: *********@*****.***
Document Controller
Bachelor of Arts major in Public Administration graduate, having overall experience of 15 years for Document Management System.
Computer literate using Microsoft Office (Microsoft Word, Excel, PowerPoint, Access & Outlook)
Knowledge in ACONEX System, ProArc, Primavera Expedition, ASSAI System and DOCCEPT System. CAREER
Company: Ramboll Middle East Abu
Dhabi UAE
Period Covered: September 25, 2011 – Present
CLIENT: DUBAI PETROLEUM
PROJECT: 1. FEED FOR MULTI ENVELOPE COMPRESSOR PROJECT (MARGHAM PLANT) 2. DETAILED ENGINEERING FOR MULTI ENVELOPE COMPRESSOR PROJECT
(MARGHAM PLANT)
3. CONSTRUCTION - 24” SHARJAH PIPELINE PROJECT
4. CONSTRUCTION - COMPANDER PROJECT (GCS - JEBEL ALI) 5. KHUBAI TIE-IN PROJECT
CLIENT: ZAKUM DEVELOPMENT COMPANY (ZADCO)
PROJECT: 1. FEED FOR HALON REPLACEMENT PROJECT
2. AVIATION FUEL FACILITIES AT ZIRKU ISLAND
3. REMNANT LIFE ASSESSMENT STUDY FOR 10 SUBSEA PIPELINES 4. DETAILED DESIGN AND ENGINEERING SERVICES FOR
STORMWATER AND OWS NETWORK UPGRADE AT ZIRKU
CLIENT :
ABU DHABI COMPANY FOR ONSHORE PETROLEUM OPERATIONS LTD. (ADCO)
CONTRACTOR: AL HUSAM GENERAL CONTRACTING COMPANY
PROJECT:
1. CONSTRUCTION OF FLOW LINE AND WELLHEAD
INSTALLATION IN ADCO FIELDS (BAB – BB-247/816)
2. CONSTRUCTION OF FLOW LINE AND WELLHEAD
INSTALLATION IN ADCO FIELDS (BAB – BB-811/914)
3. CONSTRUCTION OF FLOW LINE AND WELLHEAD
INSTALLATION PACKAGE A (BAB & BUHASA– BB429/551/267) 4. EPC FOR BU-449 CONVERSION INTO WAG WELL AT BU-HASA Page 2 of 5
CLIENT : ABU DHABI MARINE OPERATING COMPANY (ADMA-OPCO) PROJECT: 1. SELECT STUDY LONG TERM ACCOMMODATION EXPANSION IN USSC
& ZAKUM
2. DAS ISLAND LAND ALLOCATION AND REZONING STUDY
CLIENT : ABU DHABI COMPANY FOR ONSHORE PETROLEUM
PROJECT:
OPERATIONS LTD. (ADCO)
FEED FOR PROCESS CONTROL AND POWER SYSTEM UPGRADE
CLIENT : ABU DHABI MARINE OPERATING COMPANY (ADMA-OPCO) GOGAS PROJECT: 1. REPLACEMENT /UPGRADE OF FUEL GAS SYSTEM AT ZCSC 2. ZWSC & USSC - WIP: REPLACEMENT OF CEMENT LINED PIPING WITH GRE
3. REPLACEMENT OF CHEMICAL STORAGE TANKS IN ZWSC
CLIENT :
CONTRACTOR:
CLIENT :
GASCO
AL HASSAN
ABU DHABI MARINE OPERATING COMPANY (ADMA-OPCO)
SILVERTECH HALON REPLACEMENT PROJECT AT OFFSHORE
MOTT MACDONALD
FEED FOR PRODUCED WATER DISPOSAL SYSTEM AT HALUL
PROJECT:
CONSULTANT:
PROJECT:
As Document Controller:
• Preparing incoming and outgoing transmittal, process documents/drawings through ASSAI System and LIVELINK
• Attending meeting/training for ADCO ProCon, ADNOC Online System using SAP Ariba (on-line tendering management)
• Preparing transmittal, metadata using ADCO eTransmittal system
• Familiarity with Project Engineering Deliverables like P&ID, PFD, Alignment sheet, Isometrics, Piping Layout, Design Basis, etc.
• Coordinating with the Subcontractor to follow-up their deliverables
• Coordinating and follow-up with multi-disciplinary Engineering Team on engineering deliverables
• Preparing Transmittal for Project Invoices along with its attachments
• Preparing letter/Fax as response to the TQ’s, TB, EOI
• Uploading the incoming and outgoing transmittal into ADCO E-Transmittal System.
• Updating the Document/Engineering Register when the deliverables have been dispatched to the Client.
• Formatting the Documents as per standard format from each department when requested.
• Checking the documents for correct format and as per the Engineering register (EDR).
• Filing of all the original documents under each project. (check copies, signed, IDC and CRS)
• Preparation of Weekly Progress Report for the projects.
• Keeping all Soft file of deliverables in the Server, as per the Project folder.
• Printing Technical and Commercial Bid.
• Complying document control and quality control procedures Page 3 of 5
Company: Diar Consult
Abu Dhabi, U.A.E.
PROJECT: INVESTMENT COUNCIL HEADQUARTERS
Position: Document Controller/Project Site Secretary Period Covered: April 20, 2010 – June 2011
As Document Controller:
• Coordinate the activities of document control, including the distribution of documents, tracking and reporting on document progress
• Assist with the set-up of documenting procedures and process for the department and individual projects
• Assign job numbers and various other document tracking numbers
• Manage archival activities for controlled documents and validation files
• Use department databases to track, manage and control issued documents
• Collate reports
• Control incoming and outgoing documentation
• Maintain a library of master documentation on policies and procedures
• Assist with the implementation, management and administration of the department electronic document management system
• Perform document control and quality management activities As a Project Secretary:
• Type / prepare / photocopy all necessary correspondence, reports, memos, minutes of meetings, transmittals etc. related to the project and staff, and issue the same as required
• Update project registers for material, sub-contractor and shop drawing submittals, RFI’s, NCR's, Engineer's Instructions, Drawing lists, Inspection requests, test results, tracking logs
• Maintain and carry out the filing as per the office established systems and to be in charge of office organizational procedures
• Handle incoming calls and register the same in the Register as required
• Prepare all necessary correspondence and issue the same as required
• Attend to Emails as required
• Apply ISO 9001-2000 procedures as per the office manual
• Liaise with Diar Consult's other offices as required
• Follow-up other administrative issues as required, such as employee registers and time sheets
• Attend to any other requirements of the Management relating to secretarial work Company: Dar Al Handasah Consultants
Abu Dhabi, UAE
ALDAR’S PROJECT: AL GURM RESORT DEVELOPMENT PROJECT ABU DHABI Position: Secretary/Administrator/Document Controller Period Covered: (April 12, 2007 – July 30, 2009)
• Control of the incoming and outgoing correspondence, transmittals through Outlook and Aconex system.
• Process all incoming and outgoing project documentation and correspondence through the document control system; Aconex system.
• Provide hardcopies and softcopies of documentation to project engineers/managers and scanning capabilities, drawing conversions to readable electronic Acrobat Reader (PDF) files.
• Responsible for performing general administrative tasks such as layout, formatting, editing and typing. Page 4 of 5
• Replacing task of document controller while on leave
• Overall Secretarial work such as self-correspondence
• Data Entry & Documentation
• Analyzing, filing & posting
• Typing General Correspondence and internal memos
• Sending and Receiving Incoming and Outgoing mails, sorts, registers and stamps
• Prepares Outgoing mail for dispatch and maintains daily master file of Incoming
• Maintains and updates a comprehensive filing system including business correspondence, reports, telex, and circulars local and foreign addresses
• Attending phone calls and connects callers as necessary and appropriate
• Takes and conveys messages and answers general queries in a pleasant and efficient manner
• Receives and screens visitors, determines purpose for visit and advices the concerned people
• Makes arrangements for meetings, ensures that the required facilities and equipment’s are available
• Performs related duties when assigned such as obtaining photocopies, monitoring and replenishing the stock of stationary
• Assists co-employees when encountering problem in computer (printing, network)
• Ensures that new employee has a username and password
• Coordinates supplier of the machine (photocopy) when problem arise Company: Seidco General Contracting Co.
Abu Dhabi, UAE
PROJECT: TWO COMMERCIAL BUILDINGS, BIN TAHNOON SITE, ABU DHABI Position: Secretary/Document Controller
Period Covered: (July 2005 – April 2007)
• Preparing daily report (daily activity, subcontractor breakdown, absent details at site) and send daily through email to the HR, Cost Control, Planning and Administration Dept.
• Preparing monthly report as a monthly work progress of the project.
• Preparing payment for the Subcontractor at the end of the month based on the work done
• In charge for the incoming and outgoing documents, then file to specific project file
• Making correspondence to the Subcontractor and Consultant given by Coordination Engineer
• In charge for the Submittals (Drawing, Subcontractor and Material)at Follow 18 to encode in Microsoft Access, sending weekly at Coordination & Tender Department
• Preparing Work Notification and Check Request of the Work given by Project Engineer
• Coordinating with the Consultant to the task given as well as the Project and Site Engineers
• Involved in the preparation of Internal Audit format and Procedure
• Updating the log (Submittals, Letters, Check Request, Work Notification, Meetings and Payment) for easy reference of the Engineer
• Assisting Time Keeper and informed for the manpower coming at site Company: Haz Marble
Abu Dhabi, UAE
Position: Secretary cum Receptionist
Period Covered: November 8, 2003 – December 15, 2004
• Answering the phone calls, getting the information and transmitted to the concern
• Entertaining guest and send to the person they need
• Filing of incoming and outgoing correspondence
Page 5 of 5
• Receiving of incoming fax and file to the associated reference
• Typing the quotation of various projects
• Ability to operate fax machine and making photocopies
• Receiving incoming documents through courier
Company: SM SOUTHMALL
(HOMEWORLD – FURNITURE DEPT.) - PHILIPPINES
Position: Invoicer/ Sales Staff
Period Covered: July 10, 2002 – December 4, 2002)
• Greeting the customer with a smile
• Answering the phone calls, informing the customer regarding the delivery date of the sold items
• Issuing invoice for the items that has been sold through alertness during sales season to reach the quota
• Assisting the customer in the selling area
• Making an inquiry to the other branch using telephone and radio if the item is not available
• Supporting the Supervisor in making a remedy regarding customer complaint
• Using good interpersonal skills in making a conversation to the customer EDUCATION
College Bachelor of Arts major in Public Administration Batangas State University
Rizal Avenue, Batangas City (Philippines)
1997-2001
Provincial School Board Scholar
Secondary Baybayin National High School
Baybayin Rosario Batangas (Philippines)
1992-1996
Salutatorian
Primary Baybayin Elementary School
Baybayin Rosario Batangas (Philippines)
1986-1992
4th honor
SEMINARS/TRAININGS
Seminar on Public Administration (February 2001)
ICDL Training Course, PC Networking (2006 – 2007)
PERSONAL DETAILS
Date of birth : 26 December 1979
Marital Status : Single
Nationality : Filipino
Languages known : English & Tagalog
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