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Jafer N E

Sr. Document Controller

P.O. Box 6, Al-Zour, Kuwait, 66051

M: +965-******** E: adedck@r.postjobfree.com

Trained & Experienced Document and Data Management Specialist 25 years of successful and extensive cross functional experience in the Middle East & India More than 15 years’ experience in Upstream and Downstream Oil & Gas. SUMMARY OF SKILLS

• MS Access Application Development.

• Ability to interact and coordinate with internal and external business partners.

• Skill in reviewing and preparing statistics reports.

• Strong interpersonal, analytical and teamwork skills.

• Good working knowledge of SharePoint.

PROFESSIONAL EXPERIENCE & NATURE OF WORKS DONE

Sr. Document Controller

KIPIC - Al Zour Refinery Project- Kuwait 04 September 2016 till date

(Working with G4S- Kuwait -Sub Consultant for Wood)

Responsible for management and implementation of all document control tasks.

Designed MS Access database to control and manage EPC Contractors transmittals, consultancy deliverables, financial and contract correspondence.

Managed interface to client SharePoint and Convero online document systems, maintained and reviewed document records and consultant transmittal responses.

Managed consultants document output to ensure adherence to all client document specifications and procedures and ensure outputs meet client deadlines.

Ensure accurate records are maintained in accordance with the Document Control Procedures.

Created progress reports to track consultancy outputs and PMC and Client meetings providing submission data and analysis charts.

Version control of all document outputs, implementing document hierarchy, classification and identification systems ensuring adherence to company ISO 9000 policies.

Collaborated with Management and Project Staff to verify document review-and-approval process prior to client issue.

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Organized share folder structure, managed and controlled users Read/Write access, restrict users to access confidential folders.

Sr. Document Controller From May 2006 – 30 June 2016 Projects & Engineering Dept Saudi Arabian Chevron Inc. (Kuwait)

Responsible for the effective and efficient document control of projects & engineering documents in accordance with the established procedures.

Daily routine activities of Document Control, including receive, log and distribute project documents and drawings based on the Document Distribution Matrix to the right Department/Divisions and SMEs as per agreed procedure.

Responsible for maintenance and continual improvement of Document Control Management System as per Company Standard.

Maintain electronic folders and directories, filing hard copies, sorting, tracking, archiving and retrieval of documents and drawings.

Allocates and controls the document numbering system for the projects and in-house Engineering designing documents, procedures & drawings.

Liaise with Project Management team and contractors effectively and resolve problems and issues relating to documentation.

Leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.

Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.

Ensure the return of the Contractor submitted document within the review period.

Assist with the implementation, management and administration of the electronic document management system (“Documentum”).

Ensure that Project Team and contractors comply with the document management system process and procedures.

Work closely and liaise with contractors’ document control group in all matters relating to document control.

Maintain records and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.

Designed an application to track Engineering Service Request (ESR), to assist engineers - update the information/progress of the ESRs assigned to them.

Developed Submittal Database to track projects submittals and registering all the incoming outgoing documents, technical submittals drawings and letters.

Produce various document control reports such as weekly/monthly submittal status, pending documents etc.

Admin Assistant Jun 2004 – April 2006

Engineering Department - Saudi Arabian Chevron Inc. (Kuwait)

Provide full secretarial and admin support to the Engineering team and department to ensure the smooth running of the department operations. PAGE 3 OF 4

Maintain a database for work requests, employees’ details, employees training history, incoming and outgoing letters/documents & invoices etc.

Prepare timesheet, calculate travel time allowances and input in the HRMS System.

Register in-house and external training courses for employees as required employees’ job grade.

Prepare monthly activity report, weekly report and PowerPoint presentations for meetings.

Tracking of project status, project history and Engineering Service Requests (ESR).

Prepare schedules for projects plan, training courses, employees’ vacations etc

Prepare and raise purchases requisition for purchase of office equipment for new staff. Secretary

Combined Group For Trading & Contracting From Jan 2001 – June 2004

Handling independently all office routine job for Commercial Dept.

Arrange and submit pre-qualification documents for foreign/local tenders.

Preparation and handling of foreign/local correspondences and Emails.

Coordinate with lawyer to prepare the pre-bid, joint venture, Subcontract and Agency agreements.

Keeping records of all incoming and outgoing letters, faxes.

Maintain a systematic filing system.

Project Secretary/ Site Administrator

Shaheen Al Ghanim Co.(Kuwait ) From Nov.1997 - Dec. 2000

(Project: Kuwait Sewerage Renovation Phase-6 Farwaniya & Omariya)

Site office administration.

Prepare Monthly Progress Report, progress chart & CCTV reports.

Handling correspondences, faxes and emails.

Keeping records of incoming and outgoing letters, faxes & distribute as per distribution matrix.

Maintaining records, files of foreign customers. Secretary

Jassem Al Amiri Est. For Gen. Trad. (Kuwait) From Feb 1994 – Nov 1997

Office Administration.

Record daily transactions; maintain books of accounts of all clients.

Calculating net salaries, deductions, and over time.

Prepare correspondences.

Prepare various applications to government departments.

Maintain a filing system.

Prepare customer’s contract(s)

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Prepare customers’ accounts statements; follow up customers for pending payments. Accounts Clerk

Eastern Associates (India) From Dec 1991 – Jan-1994

Recording daily transactions.

Preparing receipt and payment vouchers.

Prepare correspondence and other clerical works. TRAINING & CERTIFICATION

• Documentum

• MOC Tool Training

• Process Safety Management

• RU-222 Asset Integrity Management for Operations, Maintenance & Inspection

• RU-207 Turnaround and Shutdown IMPACT Basics for Upstream

• HES Defensive Driving

• Fire Warden, CPR, AED and First Aid

EDUCATION & PROFESSIONAL CERTIFICATIONS

B.Com (Bachelor of Commerce)

Software:

Well versed with MS Windows and MS Office (Word, Excel, Access, PowerPoint, Outlook etc.) Documentum

Advanced MS Access, Oracle, SQL, MS Project.

MOC Tool Training

Kofax for Scanning & Indexing

PERSONAL DATA

Gender : Male

Nationality : Indian

Passport Details : T 6759167 (Valid until 02.09.2029) Languages known : Read- English, Arabic, Malayalam. Write- English, Arabic, Malayalam.

Speak- English, Arabic (fair) and Malayalam.

Kuwait Driving Licence : 267********* (Valid until 04/6/2023) Contact Mobile# : 99460259

DECLARATION

I hereby declare that the above given details are correct to my knowledge and belief. Place: KUWAIT

Date: 4-Jul-20 JAFER. N. E

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