Assistant Administrative

LOUIE S. TOGONON

Building *** Amr Bin Alaas Street, Madinat Khalifa South

Doha, Qatar

Mobile no. +974-****-****

Email:***************@*****.***.**

CORE QUALIFICATIONS

Data entry

Inventory Management

Document Management

PC & MS Office Proficient

Proficient typing skills

KEY SKILLS AND COMPETENCIES

Ability to evaluate, prioritize, organize and delegate work schedules

Able to react effectively when dealing with challenging situations

Assisting departments with queries on documentation requirements

Strong IT, database and communication skills

Excellent interpersonal skills

WORK EXPERIENCE & JOB DESCRIPTION

STREAM INDUSTRIAL AND ENGINEERING (Member of Salam International Investment Limited)

Salam Tower, Building No. 72- First Floor, Zone 60- Al Corniche Street, West Bay, P.O. Box 22647, Doha Qatar

Document Controller – March 2017 – November 2019

Preparation and Management of Documents

Sorting, Numbering, Filing, Scanning and Keeping of Documents

Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

Storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments

Assigned Sites:

Client : Msheireb Properties

Main Contractor : CONSOLIDATED CONTRACTORS COMPANY (CCC) Project Title : Mushereib Downtown Doha Project Phase 1B Project Location : Musheireb

Position : Document Controller

Responsible for day to day Document Management workload

Support Technical project team and other departments

Responsible for managing emails, distributing to the concerned personnel for their information

Responsible for communicating to Site Supervisors, Foremen, Site Engineers and gathering Daily Report

Making Daily Report

Responsible for Timesheets

Client : Doha College

Main Contractor : Domopan

Project Title : Doha College (New Al Rayyan)

Project Location : New Al Rayyan Road

Position : Document Controller

Maintain confidential records and files

Prepare correspondence, reports and documents

Provide administrative support to the management and other staff

In charge of filing and arranging the documents with their respective files

Data Controller and Data Encoder

Verify and check the authenticity of all client’s documents

Ensure documents submission are complete and accurate as per Engineer’s response

Registering all the incoming and outgoing correspondence, transmitting drawings, MIR’s, IR’s, and other related documentations from Project Site

Preparing company related documents such as leave application, rejoining and timesheets in Oracle

F.E. BASCONES BOOKKEEPING & AUDITING OFFICE

Aurora Quezon St. Davao City, Philippines

Administrative Assistant - May 2009- February 2017

Follow-up of customer receivables

Process invoices and billing if required

Type correspondence, reports and other documents

Collects customer payments

Maintain confidential records and files

Perform other related duties as required

SECUREX LOGISTICS COMPANY

Aurora Quezon St. Davao City, Philippines

Operations Assistant - May 2009- February 2017

Preparation & processing of import & export clearance from Port of Loading to Port of Destination

Act as main point of customer contact

Provide shipment information to customers

Assist in tracking shipments and providing alternative information

Verification & monitoring of vessel’s arrival and vessels registry number, container number and seal

Manage liaison with suppliers and origin stations

Assist in tracking shipments and providing alternative information

Provide transportation information and manage billing information

Processing of payments from Shipping Line, Arrastre and Wharfage DAVAO LIGHT & POWER COMPANY

Ponciano Street Davao City, Philippines

Surveyor - March 2008- September 2008

Assisting in poles and transformer inventory within Davao Light & Power Company franchise

Assisting in the inventory of primary and secondary construction of poles and transformer

Handled fieldwork related problems on power connections and disconnections such as:

- Illegal Tapping of Powerlines: confirmation of identified individuals

- Customer Complaints on Bill Payments, Meter Reading Services and other related services

VIDEO CITY

Buhangin, Davao City, Philippines

Customer Service Associate – January 2005- December 2007

Welcomes customers as they arrive with a smile

Provide customers with products information that they need

Explain product features and warranty agreements

Provide customers with information on daily deals and promotions

Ensure that all products are well stocked and are easy to reach

Respond to customer requests and concerns in a resourceful manner

Handles cashier duties by taking cash/credit cards in exchange of goods sold

Manages product returns and exchanges

Balances cash drawer by counting cash at beginning and end of shift

Maintain safe and clean working environment by complying with company rules and regulations

COCA-COLA BOTTLERS PHILIPPINES

Km.8 Ulas Davao City

Checker - June 2004- December 2004

Responsible for verifying both inbound and outbound inventory matches.

Ensure load accuracy at check in and check out by physically counting.

Maintain required records.

Enter inventory data in handheld.

Visually inspect all incoming and outgoing vehicles (including climbing onto truck)

EDUCATIONAL BACKGROUND

Bachelor of Science in Customs Administration

Holy Cross of Davao College

Sta. Ana Avenue Davao City, Philippines

Graduated in March 2003

PERSONAL BACKGROUND

Birthday: September 6, 1982

Age / Status: 37 Years Old / Married

Nationality: Filipino

Skills: Driving

REFERENCE

*Reference available upon request

Contact this candidate