Executive Assistant Office

Key Skills

Strategic planning and Control

Cost Management

Human Resources

Organizational Planning and

Knowledge

Service Delivery

Judgment and Decision Making

Collaboration and Teamwork

Accountability

Technical Knowledge

Risk Management

Building Collaborative Relationships

Vendor Management and

Negotiation skills

Policy development

Flexible and Adaptability

Self-motivated

Critical Thinking

Stress Management

Soft Skills

Profile Summary

Suave and pragmatic professional with excellent interpersonal and communication skills; competent to work in highly diverse environments with people from varied backgrounds; a popular team worker with leadership traits.

Orchestrated all office administration functions including but not limited to award Asset Management, Lab Equipment, Office Supplies, and facility services. Innate strengths in operations and maintenance of office equipment like EPBAX, CCTV, UPS, Access card system, ACfs, and Camera.

Planned and organized events onboard; coordinated with outside vendors while maintaining an open dialogue with clients to ensure smooth running events. Scheduled and coordinated business and personal appointments for directors, senior management, arranged transportation and hotel accommodations. A competent professional with expertise in managing transportation arrangements for pick

& Drop, Weekend, Special cabs and evening cabs, and Facility Management. High attention to detail with proven ability to achieve, multi-task, meet tight deadlines and to remain calm and productive under pressure. High level of computer literacy including Microsoft Office applications, e-mail, internet and quickly learning and adapting to an airline or any client systems.

Proficient in managing the FRRO Registration/Renewal, Villa agreements, Cabs and addressing their issues/requests for the Expats.

Adept in settling claims as well as forex issued to them. Well versed in making travel arrangements like (Flight, Hotel, Visa, Insurance, Invitation Letter, Forex, Domestic & International travel arrangements.

Diligent and resourceful professional with hands-on expertise in writing Minutes of the meeting, coordinating with the visiting clients and making necessary arrangements for them.

Expertise in the verification of Lab equipment, documentation work for Incoming lab assets, labeling the assets supporting the QMS team for tool implementation. Proficient in carrying out travel arrangements for the Senior Executives, booking tickets, coordinating with Travel Agents, Visa Processing and Application. Career Timeline

ASSISTANT MANAGER- ADMINISTRATION

Highly Empowered Administration Professional with over 8+ years’ of excellence on achieving exceptional results in highly competitive environments that demand continuous improvement Shelany Devaiah

Administration Vendor Management Executive Assistant

+91-744*-****** **************@*****.***

Change Agent

Learner

Thinker

Collaborator

Communicator

Planner

Assistant Manager Admin

NEC Technologies India Pvt. Ltd.

January 2012 - October 2013 June 2014 – Present

Executive Assistant

SUN TV Network Limited

Work Experience

Administration (Asst. Manager)

Responsibilities:

Managing complete administration operations while handling vendors, telephone calls - answering as well as routing the calls, and supervising various facilities including transport, housekeeping/ pantry/ cafeteria services, security supervision, medical facility, and mailroom operations

Providing administrative support to recruiters and back-up support for other HR Assistants Monitoring the voice mails, understanding queries of the consultants and taking necessary actions in resolving the queries.

Logging the query into a ticketing system and resolving those queries by getting in touch with recruiters, account managers whosoever are dealing with those clients/candidates, etc.

Greatly commended for implementing strategies for the welfare of employees while ensuring optimum utilization of available resources to accomplish organizational goals. Ensuring that the payments of the vendors are being taken care of appropriately and in a timely manner

Provided Administration, Infrastructure/ Facilities management support to ensure hassle- free office operations.

Steered operations with final accountability for service quality and profitability and observance of service standards; drawing budget and rationalizing operational costs to limit them within budgetary parameters

Tagging and managing the entire facility assets and ensuring they are stored in a safe and secure environment.

Adhering to company policy and procedures and ensure the same is followed by the housekeeping and foodcourt staff.

Managed the premises set up, moves and seating assignments, maintain asset inventory by liaising with the IT staff, manage administrative activities - building access entry pass, gate pass for all outgoing items and management of civil works of the entire company. Drew up administration budget and driven cost control measures to contain expenses within budgetary parameters.

Assessed requirements of office inputs – stationery, office equipment- furnishings and arranging procurement thereof on most competitive terms. A planned requirement of manpower and recruiting qualified candidates to man various job slots.

Responsible for timely payment of electricity & telephone bills and other miscellaneous bills to concerned office/authority.

Imparted necessary training to departmental staff and conduct Induction Training Programme for all new joiners in respect of Company Facilities, Admin set up and necessary guidelines/policies to be followed.

Co-ordination and monitoring of fit-out activities in Chennai office of floors and new office set up, with lease agreements signing/renewals

Spearheading the end to end activities related to event management, right from location identification, negotiation, vendor identification, and event execution Monitoring the Complaints received from the employees and ensure of addressing the same with a solution

Proposing the Transition Plan to the management for the vendors Responsible for Purchase request creation for Chennai location Handling Logistics for lab equipments and re-export of the equipment•fs Responsible for entire travel related activities (Flight, Hotel, Visa, Insurance, Invitation Letter, and Forex ? Domestic & International)

Shouldered the responsibility of orchestrating events/get-togethers in the office premises and outdoor locations.

Responsible for maintaining service agreements and managing its renewal for Housekeeping, Travel, Security, and Cab

Executive Assistant

Responsibilities:

Scheduled appointments /meetings, meeting coordination and prepared Minutes of Meeting Managed COO’s and CSO Calendar and To-Do List

Generated revenue and TAM reports for the Sales Head’s review Maintained office records, filing and reference, preparing reports, financial statement and also in-charge of COO and CSO office expenses

Hotel reservation, Flight booking, travel arrangements, applying for visa, passport related works for COO and CSO

Drafted letters and e-mails and correspondences

Ensured the smooth running of the department on a day to day and as required basis Education

IT Skills

Personal Attributes

Personal Details

References

Frequent contacts with senior management and other staff to plan and coordinate activities within the department

Coordinated with other offices and departments and handled other secretarial work Master Of Social Work from Madras school of Social work,Chennai, India 2013 Bachelor of Arts in Psychology, Sociology, and Economics from Mount Carmel, Bangalore, India 2011

PUC (Class XII), Psychology, Sociology, Economics, History and French from Mount Carmel, Bangalore, India 2008

IT: MS Office

Software: SAP (Report generation)

Soft Skills: Interpersonal Communication skills, Multi-Tasking, Problem Solving, Great team player, Decisionmaking ability

Other: Research and Data collection, Asset Management Extremely organized and highly self-motivated, with a strong customer focus, who will thrive in an ambiguous environment.

Excellent verbal and written communication skills. Ability to instill confidence/influence team members. Flexible, adaptable, proactive and self-motivated

Creative & self-confident.

Polite and enthusiastic.

‘Can do’ attitude.

Attention to detail.

Languages: English, Kannada, Hindi, French, and Tamil Address: No.52 Gajapathy Street, Ice House, Triplicane, Chennai – 600 005, India References Available Upon Request

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