Executive Assistant Administrative

KRISTIN TARRENCE

**** *********** **** ******* ******, Texas 75234 469-***-**** *************@*****.*** https://www.linkedin.com/in/kristin-tarrence-4792229/ SUMMARY

A dedicated and top-performing administrative professional with multifaceted experience in office management, purchase coordination, accounting, administration, reconciliation, and travel coordination. A results-oriented and meticulous self-starter who ensures seamless business operations by assisting development partners and working effectively with third parties. Contributes to company success and vision through utilizing organizational, problem-solving, and customer service skills to enable all levels of an operation to function at maximum efficiency. EXPERIENCE

CRITICAL PROJECT SERVICES, LLC, Dallas, Texas

Corporate Administrative Assistant, 2019-2020

● Provided support for the principals of company located in Dallas, Texas, and Sterling, Virginia.

● Provided support for seven regional directors located across the U.S. and the U.K.

● Set up apartments for project managers in different locations and handled office leases.

● Oversaw management of construction projects for the expansion of Critical Project Services facility.

● Developed and coordinated plan for the annual company holiday party, including management of vendors, suppliers, facilities, transportation, activities, and lodging for all guests. PROVIDENT REALTY ADVISORS, INC., NEXUS STAFFING, Dallas, Texas Administrative Assistant, 2017-2018

● Assisted development partners with real estate lot closings to achieve over $1,000,000,000 in sales.

● Coordinated furniture purchases and deliveries for new properties.

● Notarized legal documents for developers, accounting, and CEO.

● Assisted with event coordination for charity events and tournaments.

● Processed, coordinated, and expedited corporate and entity tax returns for 2016-2017.

● Followed up with third-party vendors to ensure timely payment was made on behalf of owner to ensure project completion.

● Collected, filed, and tracked partnership agreements; closed binders, tax ID numbers, and web file documents.

● Executed personal billing of owner and CEO.

● Performed general daily administrative tasks for office manager, including opening office daily. FOURTH DIMENSION DESIGNS, INC., Dallas, Texas

Office Manager, 2016-2017

● Served as executive assistant to owner.

● Acted as accounts receivable for company by creating and sending out monthly invoices in QuickBooks to all clients while also following up on delinquent accounts.

● Performed daily tasks, including keeping operations of office running smoothly by ordering supplies, interacting with outsourced IT contact, and managing building.

● Helped create design boards and communicated with vendors to keep product library in order.

● Reconciled credit statements and kept all bill accounts up to date.

● Performed miscellaneous administrative tasks as needed for all nine members of company.

● Spearheaded and executed insurance renewal process for all employees. Kristin Tarrence, Page 2

ROCKPORT CONSTRUCTION GROUP, LLC, Richardson, Texas Administrative Assistant/Accounting, 2015-2016

● Worked with three project managers to handle all accounts receivable outgoing invoices via AIA pay applications and QuickBooks.

● Coded incoming invoices and created new projects in QuickBooks, including lien releases and resale certificates, as well as sent out payments for accounts payable.

● Served as notary to execute lien releases for both internal and external documents.

● Prepared city permits applications for submission.

● Created all closeout documents for clients once projects closed, and created marketing flyers to showcase key projects. Edited company website.

● Performed miscellaneous administrative tasks as needed for all members of company, including nine superintendents in field.

CROW HOLDINGS CAPITAL PARTNERS, LLC, Dallas, Texas Executive Assistant, 2012-2015

● Supported director and six asset managers.

● Coordinated and booked extensive domestic travel, with some international travel.

● Managed busy calendars, coordinating with senior managers and outside brokers.

● Executed, organized, and maintained highly confidential files and records in both electronic and hard copy form.

● Processed and filed expense reports for entire team, including auditing personal financial data for director. MPI ARCHITECTS, Dallas, Texas

Administrative Assistant, 2009-2012

● Performed accounting responsibilities, including consulting on product submittals, reimbursables, out-of-state invoices, and creation of project identification numbers in ArchiOffice.

● Researched potential project opportunities through use of BidSync Plus and Electronic State Business Daily (ESBD) on Windows State Government.

● Assisted with marketing presentations for new client proposals, including utilizing SF330 Government Forms Software.

● Created standard operating procedures for electronic submittal process and “how-to” booklet for general office operations. ADDITIONAL EXPERIENCE

GENSLER, WORKPLACE DESIGN STUDIO, Dallas, Texas, Studio Coordinator, 2007-2009. Organized and prepared project documentation, including work authorizations, punch lists, specifications, and AIA documents. Performed studio coordination of business travel, expense reporting, project directories, project photograph downloads, meetings, calendars, and special events. Maintained studio staffing reports and attended weekly staffing meetings. Fielded calls for studio director, design director, and project architects. Performed Internet research for new project opportunities. BRINKER INTERNATIONAL, ARCHITECTURE AND DESIGN DEPARTMENT, Dallas, Texas, Administrative Assistant, 2005-2007. Supported architecture and design directors and studio staff by coordinating business travel and meetings, circulating new product information and scheduling meetings with new vendors, plotting AutoCAD drawings to various layouts and measurements, processing vendor invoices, uploading documents to BIF website, maintaining stock of office and restaurant building material supplies, and completing expense reports. Prepared PowerPoint presentations for VP of design. Supported property development department by printing project permits, bids, and construction drawings. PROFESSIONAL DEVELOPMENT

LEED Sustainability Seminar, 2008

COMPUTER SKILLS

Microsoft Office Suite, Genisys, Livelink web publisher, AutoCAD, SF330 Government Forms Software, ArchiOffice, AIA document software, Ajera, Bluebeam

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