Document Control Manager
Resume:
CURRICULUM VITAE
Md. Umar Farooque
Bldg. No-99, Mohammadiyyah,
Jeddah, KSA
Skype ID: umarsamsung
adec5q@r.postjobfree.com
adec5q@r.postjobfree.com
Post Applied For: Lead Document Controller / Document Control Specialist
CAREER OBJECTIVE
Seeking a position in an Organization where my skills would help to promote the goals and success of the organization, seeking a challenging opportunity in fast paced team environment, making both, the organization and myself successful.
Looking for a job position that could build on my skills and provide me an ample scope for growth and learning and contribute to the organization’s to safe goals by effectively using my skills and knowledge.
CAREER SUMMARY
More than 13 years of Documentation experience and experiences in working for EPC, MEP, EC. Currently working at Alsharif Group Holding Company, Jeddah, KSA as of Till Date as a Company Document Control Co-Ordinator and having positive attitude & perseverance to undertake challenging jobs.
PROFESSIONAL PROFILE
Solution driven professional with extensive experience in Project Documentation and activities associated.
Focused and highly organized day to day management of Documentation function.
Resourceful, creative problem solver with proven aptitude to analyze, manage & supervising all documentation issues.
Knowledge of Electronic Document Management System & Technology system
Effective, promote and accurate reporting and professional in all form.
AREA OF EXPERTISE
Windows98/00/XP/2007/2010, DOS, MS Office / Outlook / Page Maker / MS-Access/ SQL Server/Oracle
EDMS (Electronic Document Management System)
ACONEX
PMIS (Project Management Information System).
Adobe Acrobat (Distilling to PDF Format)
File Transfer Protocol (FTP)
EIM (Engineering Information Management)
Auto Cad
Tally 4.5 & 7.2 (Accounting Package).
Peachtree (Accounting Package).
Exact (Accounting Package)
PROFESSIONAL EXPERIENCE
AlSharif Group Holding(ASG)-KSA
Company Document Control Co-Ordinator
3rd May 2016 to Till Date
Responsibilities:
Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases.
Maintains the organization's suspense system. Advises management on outstanding suspense.
Records all dispatched documents in the document/drawing control systems.
Retrieves documents and maintains the automated distribution log.
Expedites review, signature approval, and release of contractor, supplier and internally produced project documents.
Maintains files and computerized indexes for all documents. Generates electronic/hardcopy reports as needed by GE, the project or management.
Prepares transmittals for construction and engineering documents and requisitions.
Performs other administrative responsibilities associated with the project as may be appropriate.
Samsung C&T Corporation–Saudi Arabia
QA/QC Document Controller.
From 28 March 2012 to 01st OCTOBER 2014
Project: Qurayyah Independent Power Plant (QIPP), Project Value: 3 Billion USD
Client: Saudi Electricity Production Company (SEC)
Responsibilities:
To maintain & handle project drawing for all the disciplines such as Civil, Mechanical, Structural, Electrical & I&C (Instrument & Communication) etc.
To maintain & handle project RFI’s (Request for Inspection).
To maintain & handle project RRI’s (Request for Receiving Inspection).
To maintain & handle Material Submittal.
To maintain & handle Daily Activity Report of Inspectors.
To maintain & prepare a log for Drawings, RFI’s etc.
To maintain & handle document transmittal for Client, Sub-contractors etc.
To maintain & handle calibration reports.
To maintain & handle Survey reports / Lab test reports for the project.
Preparation of QA/QC Weekly Reports.
To maintain & handle personal data of qualification for all the QA/QC Dept. staff’s.
To make computerized files for the project documents.
To maintain & handle NCR (Non Conformance Report), Site Instruction’s (SI), Corrective Action Report (CAR), Site Calibration Report, FDT Report etc.
To control all the documents of project through monitoring log/register.
Responsible to prepare daily/weekly/monthly documentation and final acceptance Report.
Scanning & Filling of documentation such as Company Docs, Client, Sub-contractor etc.
Communicate with key project personnel and with the team for proper flow of information.
Coordinate the flow of documents between project operations, engineering disciplines, construction team or other department groups to incumbent may be responsible for a small project.
Co-coordinating with QA/QC Manager, Sr. Engineers for complying of Quality Audit for the department.
Update document control procedures when necessary.
Ensure the quality records, acceptance certificates, completion certificates in accordance with project requirements.
Verify & check all completed FTD documents to be handed over to the client.
Download digital files in PMIS (Project Management information System/Company Software).
Maintaining quality assurance & quality control procedure.
Maintaining documents numbering system.
Track comments/status of reviewed submittals in data base.
Preparing Daily Progress Reports based on input from Document Control Staff.
Every day updating Piping, Instrument, Electrical & Mechanical Document in EDMS & giving the report every Week.
Ensure effective management of the day-to-day operations of the document center.
Coordinate with the corporate Drawing Office for upload of as-built drawings and ensure that all as-built drawings are available with latest updates.
Haldia Petrochemicals & Oil Refinery, India
Sr. Document Controller
05th April 2011 to 08th March 2012.
Responsibilities:
Maintain the document control system for the project ensuring all document control procedures are adhered to by project participants
Process all incoming and outgoing project documentation and correspondence through the document control system
Update project management on document control status, control sheets, transmittal issuance and correspondence status.
Archive all project documentation including hard and electronic copies as required by the project.
Responsible for ensuring the quality of data entry.
Responsible to prepare daily/weekly/monthly documentation and final acceptance Report.
Controlling of all documents (Civil/Mechanical/Electrical) such as Drawings and
Specifications.
Responsible for various vendors and engineering reports such as drawing list of IFC and
Tender Drawings.
Designing and developing Database for tracking and controlling the distribution of Quality
Documents and submissions to the client.
Proved ability to work independently and to exercise individual initiative, diplomacy and
Judgment as well as effective leadership and supervisory.
Preparing Daily Progress Reports based on input from Document Control Staff.
Every day updating Piping, Instrument, Electrical& Mechanical Document in EDMS &giving the report every Week.
Alfa-Beta Construction Co. Pvt. Ltd, India
Document Controller
From 14th Oct. 2009 to 25th March 2011
Responsibilities:
Report to Project Manager.
Controlling all the Documents of the company and maintaining the proper
track of the distribution of the same through popper channel
Receipt and register of specifications, drawings and documents of various projects. Retrieving documents / sets of documents for internal review.
Organized Systematic filing of documents for easy retrieval in compliance with ISO 9001:2008 standards.
Issue of documents and drawings for construction
Prepare and maintain drawing registers, technical query register as per company procedure
Maintain, issue and control of Code Books, standards and references. (ASME, BS, ISO EN, Etc)
Maintain files of all internal and external correspondences,
Coordinate with various construction sites for various document requirements.
Provide documents needed by the QA/QC Manager, Projects, Manager, Division Manager and other Staffs within the Division.
Controlling all outgoing documents via External Transmittal and updating the outgoing document in the system, date of submission as well as the listing of the documents.
Ensure proper receipt, registration, distribution and file of engineering and vendor documentation and notify project Management Team regarding latest revision of project documentation received in a timely fashion.
Document Controller
Golden Group of Companies (Oman)
14th June 2006 to 25th July 2009.
Client: Oman Commercial Agencies (OCA)
Responsibilities:
Maintain the Live link based Assai Document Control system.
Download of all Projects related Drawings and Documents from Livelink/Assai/ FTP Server and transmitting to design/vendor/client as applicable company standard.
Generate and maintain transmittals of project documents and drawings through live link.
Assist in setting up the DC systems for new projects /contracts.
Coordinate with the Document Controllers or related staff from other teams &EPC.
Forward to contractors and other recipients’ comments to Originating Engineer.
Expedite Contractors for final documents and distribute the same to Client.
Ensure effective management of the day-to-day operations of the document center.
Coordinate with the corporate Drawing Office for upload of as-built drawings and ensure that all as-built drawings are available with latest updates.
Day to day document control works including setting up structures &maintaining thereof, scanning, uploading &retrieving documents, conversion of document file formats, managing
Document flow, approvals &revisions and managing hard copy document library &archives.
Larsen & Toubro Ltd, India
Document Controller
From 10th Sept. 2004 to 31st May 2006
Responsibilities:
Maintaining documents numbering log system.
Maintaining quality assurance & quality control procedure.
Maintain files of all internal and external correspondences,
Coordinate with various construction sites for various document requirements.
Controlling all outgoing documents via External Transmittal and updating the outgoing document in the system, date of submission as well as the listing of the documents.
Maintain files of all internal and external correspondences,
Receipt and register of specifications, drawings and documents of various projects. Retrieving documents / sets of documents for internal review.
Issue of documents and drawings for construction
Prepare and maintain drawing registers, technical query register as per company procedure
Maintain, issue and control of Code Books, standards and references. (ASME, BS, ISO EN, Etc)
Maintain files of all internal and external correspondences,
Coordinate with various construction sites for various document requirements.
Provide documents needed by the QA/QC Manager, Projects, Manager, Division Manager and other Staffs within the Division.
Preparing Daily Progress Reports based on input from Document Control Staff.
Every day updating Piping, Instrument, Electrical& Mechanical Document in EDMS &giving the report Every Week.
Work closely with achieve maximum efficiency in document discipline groups to ensure they handling.
EDUCATION
Degree: Bachelor in Computer Application, Indra Gandhi National Open University, Delhi, India in 2004.
Training Course in Dot Net Application & SQL Server2005 From Advance Technical Services (ATS), New Delhi, India
Intermediate of Science(I.SC) From College Of Commerce, Magadha University, Patna, India
Matriculation (10th) From S.K High School, Bihar Board, Patna, India.
SYSTEMS EXPERIENCES AND PROFICIENCIES
Windows98/2000/2003/XP/2007/2010/2012, DOS, MS-Office &Office XP, MS-Access.
Software Development Package: Dot Net, C, C++, Java Script, Html, Xml, Ajax, SQL Server.
Accounting Package : Tally, Exact, Peachtree
Database : SQL Server 2005/2008, Oracle, MS-Access
Adobe Acrobat (Distilling to PDF Format)
CD Burning and Scanning.
Ensuring quality of Documentation meets company and project standards and procedures.
PERSONAL DETAILS
PERSONAL DETAILS:
Father’s Name : Md. Abbas
Nationality : Indian.
Gender : Male.
Marital Status : Married.
Religion : Islam
Passport No. : M 0160411
Date of Issue : 11/08/2014
Place of Issue : Riyadh (KSA)
Expiry Date : 10/08/2024
LANGUAGES KNOWN :
English, Arabic, Hindi and Urdu.
HOBBIES :
My hobbies include Surfing, Listening to Music and Reading.
EXTRA CURRICULAR ACTIVITIES:
Active participations in Sports.
DECLARATION:
I hereby declare that all the above statements made in this application are true and complete to the best of my knowledge and believe. Nothing has been cancelled / distorted. I am aware that if at any time I found to have cancelled /distorted any material information, my appointment is liable to be summarily terminated without notice.
Permanent
Soliciting a Favorable Response!
Thanking You!
Contact this candidate