Document Control Project
Resume:
CURRICULUM VITAE
OBJECTIVE
Hard working, diplomatic, dedicated and consistently meeting deadlines, tenacious, quick learner and able to function under stress and within short time- frames. Work efficiently with team members and self-starter with decision making and problem solving skills.
Since year 2003, I have been working in Malaysia, Qatar, United Arab Emirates and India. I have gained diversified professional experience in various work areas, such as;
EDUCATIONAL QUALIFICATIONS & PROFESSIONAL TRAINING / CERTIFICATES
Secondary School Leaving Certificate (Kerala Secondary School Education Board)
Pre-Degree – Majoring in Commerce (Calicut University, Kerala – India)
Diploma in Hotel Management (Universal Group of institutions – Kerala - India)
Diploma in Computer Application (DCA) Completed with A Grade
Completed a Course on Peach Tree Accounting Package
Proficient in Hogatex – Hotel Management Software
Good Typing Speed (English Lower Passed, Kerala - India)
OGSP – Oil & GAS Safety Passport
SOFTWARE SKILLS
Extensive knowledge of document control database systems
Mezzoteam
Aconex
Documentum
Nexus
Dymadoc
COMPUTER SKILLS
MS-Office 2016. MS-Excel Advanced Certified
Outlook, Lotus Notes, etc...
LANGUAGE PROFICIENCY
Fluent in English - (Writing, reading and Speaking)
Fluent in Malayalam - (Writing, reading and Speaking)
Good in Hindi - (Writing, reading and Speaking)
Arabic - (Writing and reading)
Abdul Bhahis
Document Controller
Handover / Turnover
Completion Document
Controller
Sub-Contract Administrator
Administrative Assist.
Abdul Bhahis
Doha – Qatar
Tel: 009**-**-**-**-**
Tel: 009*-***-**** 944
E-mail: ***********@*****.***
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PROFESSIONAL EXPERIENCE SUMMARY
Period Organization Position Project Summary
Since
Nov ‘16
Document Controller
Lusail Light Rail Transit (LRT)
Doha - Qatar
Dec ‘2013
Jul ‘2015
Document Controller/ Sub-
Contract Administrator
BOG (Boil of Gas) & NGU
(Nitrogen Generation Unit -
Bintulu - Sarawak
Malaysia
Jul ‘2008
Nov ‘2013
Document Controller
Shell Pearl GTL Project
Ras Laffan - Qatar
June ‘2006
June ‘2008
Document Controller /
Administrative Assist
Sewage Water Treatment Plant
Doha West & Lusail
Doha – Qatar
Mar ‘ 2006
May ‘ 2006
Almana Engineering &
Contracting – Qatar
Document Controller
Dukhan Masjid Project
Doha - Qatar
Aug ‘ 2003
Feb ‘ 2006
AL Manadar Road
Contracting – U.A.E
Document Controller Road Project - U.A.E
Professional Experience – Since November ‘2016 QDVC - (Qatari Diar & Vinci Construction) Qatar
Carry out document control activities in line with the Project Document control and Document Coding procedure.
Enforce the documentation control procedure in particular the change/revision control and validation process. Generate document numbers as required and control of numbering for internal issuer among others.
Upload of documents in Mezzoteam (QDVC) and Aconex (Qatar Rail), maintain and update the database, generate reports etc., and Utilize Dymadoc in dispatch of correspondence for traceability.
Coordinate with technical team for progress in the drawings / documents and all activities related to document control procedure. Including issuing technical documents.
Monitor document Workflow within the system and coordinate with involved parties/contractor as necessary.
Track and files, circulate for signature and uploading in Mezzoteam, maintain registers and weekly reports for the followings.
o Quality Record Package (QRP)
o As-Built Drawings (ABD)
o Shop Drawings (SHD)
o Detail Design Drawings (DTD)
o Field Change Request (FCR)
o Work Method Statement (WMS)
o Inspection Test Report (ITP)
o Material Approval Request Form (MAF)
o Request for Information (RFI)
o Design Change Request (DCR)
Responsible for Hard copy filing. Maintain company files (SHD, AS-BULT, DTD, DCR, RFI, FCR's, WMS, MAF, and FMMR), soft and hard copy in an organized accessible manner.
Document issuance and receipt from and to sub-contractors; Issue transmittal to subcontractors whenever required.
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Ensures that documents are distributed to all stakeholders in a timely fashion so they may be reviewed or executed.
Follow up with Team Members on pending list and generate report weekly basis
Supervise and direct document control team members in carrying out job functions in line with Company Quality Procedure within stipulated timeframe.
Receive, register, input, process, monitor and expedite Technical Documentation from sub-contractor through the use of Mezzoteam and Aconex Qatar Rail Electronic Database Management System in accordance with procedures and guidelines of Consortium.
Uploading & downloading on Mezzoteam and Aconex all Construction and Engineering related documents and Coordination with Sub-contractor all project related issues.
Handling Work Method Statement ( WMS), Material Approval Request (MAF), Field Change Request (FCR) Field Method Modification Request (FMR) and Shop Drawings (SHD)
Arrange and attending meetings and do needful actions, ( Drafting minutes and sending on Dymadoc) Professional Experience – December ‘2013 to July ‘2015 – Linde Engineering - Malaysia Sdn Bhd.
Using the Documentum (Web Enabled Linde Document Management System) to provide direction and guidance in document control for area project team to insure continuity and traceability of all information within the capability to upgrade.
Ensure proper and satisfactory operation of the computerized document Management system at all stages (transmitting, receiving, recording, etc.).
• Using upload documents of Sub-contractor (Synerlitz & PEC) for issuance and distribution to the Client
(Petronas) for approval and comments.
• Mechanical Completion and Final Handover Documents (Dossier)
• Job Hazard Analysis (JHA)
• Material Approval Request (MAR)
• Shop Drawings (SHD) and Detailed Design Drawings (DTD)
• Job Work Method Statements (JMS)
Supervise day-to-day operations of Document Retention Group & Provides information to internal and external auditors as requested for audit purposes; generate special reports as required.
Prepare correspondence and faxes to client. Prepare file and do filing in very easily access and retrieval manner.
Arrange meetings, attending telephones and do needful actions. Process, manage and control all documents types (Drawings, Specifications, Reports, Data Sheets, Lists, and Schedules) in accordance with procedures and guidelines of company profile for the projects.
Overall responsibility for controlling, maintaining, monitoring and day to day supervision of Technical Documentation and Administrative Documentation.
Issuing and controlling Transmittals and all Technical Documents to Client and Contractor. Sending and Receiving documents by e-mail.
• Implementation and execution of project contract for sub-contractors. Support of project engineers regarding sub-contract documents and requirements.
• Prepare and assist all type of sub-contractor documents.
Site Instructions
Variation Order Request
Variation Order and Contract Amendments
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• Review and approval of monthly progress claim report for sub-contractors.
• Responsible for sub-contractors timesheets, technical documents and correspondence.
• Assist all type of sub-contract documents and weekly updating of softcopy and hardcopy as well.
• Manage and maintain executives' schedules. Prepare invoices, reports, memos, letters and other documents, using word processing and spreadsheet.
Professional Experience – July ‘2008 to November ‘2013 – Linde Engineering - Qatar
• Using the Documentum (Web Enabled Linde Document Management System) to provide direction and guidance in document control for area project team to insure continuity and traceability of all information within the capability to upgrade.
• Implementation and execution of project procedures for document management. Support of project engineers regarding document management tools and requirements.
• Control, distribute, consolidate and maintain internal and external document deliverables. Distribution of electronic and paper distribution of document.
• Responsible for incoming & outgoing technical documents and correspondence. Control and complete electronic attributes, control of document quality (layout, legibility, format)
• Using the Documentum & Aconex upload documents of Sub-contractors (Gama, Kaefer, Cape & Kentz) for issuance and distribution to the Client (Shell & Qatar Petroleum) for approval and comments.
• Lifting & Transportation Procedure
• Nonconformity Report (NCR)
• Drawings & Piping and Instrumentation Diagrams (P&ID)
• Work Method Statement (WMS)
• Mechanical Completion and Final handover documents (Dossier)
• Archiving of documentation
• Coordination of project close-out activities.
• Reporting the status of review cycles and document schedules.
• Using Lotus Notes and Procorr System for the correspondence to be disseminated internal and external mail for the project.
• Manage and maintain NCR's, Technical assurance alert & Site query etc…. and submit to authorize management person and weekly & monthly report. Weekly updating of softcopy and hardcopy as well.
• Assist all type of Handover Package (Dossier) (Mechanical Completion & Final Handover Documents)
• Assist Professional Experience – June ‘2006 to June ‘2008 – Degremont Suez - Qatar
• Execute all the Administrative and Secretarial jobs related to the company’s daily operations and as required by the management and reporting Company CEO,
• Maintained and coordinated the use of computerized database to ensure accurate entries of daily records management transactions and results.
• Responsible for monitoring the receipt, control and distribution of all incoming / out going documents.
• Ensured systematic filing systems of all records and provide maximum security to records functions by adhering strictly to the established policies and guidelines.
• Prepare memos, circular and notices for employees and customers of the Company.
• Maintain various administrative filing system used by the Company. Page 5 of 5
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Release the documents of the customers and proper registration of the records. Professional Experience – March ‘2006 to May ‘2006 – Almana Engineering & Contracting - Qatar
• Ensured systematic filing systems of all records and provide maximum security to records functions by adhering strictly to the established policies and guidelines.
• Manage and maintain executives' schedules. Prepare invoices, reports, memos, letters and other documents, using word processing and spreadsheet.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals. Professional Experience – August ‘2003 to February 2006 – Al Manadar Road Contracting – U.A.E
• Overall responsibility for controlling, maintaining, monitoring and day to day supervision of Technical Documentation and Administrative Documentation.
• Issuing and controlling Transmittals and all Technical Documents to Client and Contractor. Sending and Receiving documents by e-mail.
• Supervise day-to-day operations of Document Retention Group & Provides information to internal and external auditors as requested for audit purposes; generate special reports as required.
• Prepare correspondence and faxes to client. Prepare file and do filing in very easily access and retrieval manner.
Personal Data
Nationality Indian
Religion Islam
Sex Male
Marital Status Married
Driving License Qatar & India
Passport Number U0583618
Place of issue Doha - Qatar
Date of expiry 29.Sep.2029
Visa Status Resident Permit
Date of ID expiry 08. Nov.2020
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