Senior Administration / Accountant Officer

PROFESSIONAL OVERVIEW

An achievement-oriented profession with 5 years of rich experience in General Administration and support with recognized strengths in Accounts / Purchase, problem-solving and trouble- shooting, sales staff support, Warehouse Management and planning/implementing proactive procedures and implementation of systems to avoid problems in the first place.

Possess solid computer skills and excellent working knowledge using Microsoft Excel, Microsoft Word and other Microsoft Office applications and Tally 9 ERP.

Compressive experience in Assisting in HR/ Purchase/ Accounts-Finance and sales departments

Efficient organizer, motivator, team Player and a decisive leader with the skills to motivate team to excel & win

EMPLOYMENT HISTORY

Classic Metal Works LLC - Umm Al Quwain.

Senior Admin / Accounts (December 2019 – March 2020) Role:

Develop job descriptions for staff positions, helps identify and interview candidates, and makes recommendations for hire

Establishing and ensuring high levels of customer satisfaction, financial compliance, and office support

Liaising with PRO and other Government departments related to office/warehouse tenancy contract renewal & Attestation.

Maintaining data base of Employees related to National ID card, Passport, Visa, Insurance Medical expiries and liaising with PRO & other government department for renewals

Prioritize and direct work efforts, providing guidance and direction. Conflict resolution

Provide support for training and development of staff

Direct supervision of approximately 8-10 staff, staff hiring and development

Formulate administration policies and ensure that they are properly implemented and communicated to all members of the workforce.

Manage service providers to the company, such as drivers, storekeepers, cleaners, caterers, clothing and uniform suppliers etc.

Ensure the accuracy of records and prepare the required monthly reports.

Coordinate events and recreational activities for staff and ensure the proper maintenance of welfare.

Salary calculations,

Preparation Of Quotations, Purchase Orders,

Preparation of SOA, Payment follow-up.

Vat Calculations, Vat Filing..

ASHISH PARAMESWARAN NAIR

Accomplished Administration/Accounts and

Warehouse Management Professional

************@*****.*** +916*********, 828*******

Orion General Trading LLC-Ajman. (Subsidiary company of Runway Steel Contracting LLC – Dubai)

Administration/ Accounts (August 2015 - April 2019) Role:

Manpower hiring and recruitment, Staff and Labour accommodation arrangement.

Implementing HR Policies & Procedures

Maintaining data base of Employees related to National ID card, Passport, Visa, Insurance Medical expiries and liaising with PRO & other government department for renewals

Liaising with PRO and other Government departments related to office/warehouse tenancy contract renewal & Attestation.

Liaising with embassies and consulates in UAE for staff and Labour visa related to overseas project.

Travel arrangements for Managing Director, Management team, staff,other workers for business meetings, overseas projects or vacation

Supervising other administrative &other clerical staff, Providing training and orientation for new staffs.

Delegating duties & responsibilities for other staff related to packing & delivery.

Procuring insurance quotes from various insurance brokers & companies and renewing medical insurance with the approval from management.

Finding new suppliers, collect samples, Quotations and consulting with purchase manager and issuing Local Purchase orders etc.

Coordinating with the Sales Department for Preparing quotations, products list, price list, sales report, Credit Application Forms and necessary documents, and other sales duties as required by the management

Warehouse management, Identifying dead stock and reporting to the sales team

Liaising with the shipping companies, clearing agents for incoming and outgoing deliveries

Stock control, preparing Stock Report, ageing reports in Tally

Petty cash handling, preparing petty cash statement in weekly and monthly basis, petrol bills summary concerning each vehicles related to usage, running kilometers, and maintaining vehicle log books.

Preparation of Sales & Purchase reports both in Tally and Excel.

Preparation of Vouchers Sales Orders, Delivery Notes, Invoices and petty cash entries in Tally

Handling ledger accounts in Tally.

Identifying payables outstanding and arranging timely payments,

Payment follow up, Preparing SOA, ageing reports as and when due.

Creation of barcodes in Website, follow-ups with printing press for stationary printing, designing and branding.

Preparation bank entries and credit notes in case of sales return. Runway Steel Contracting -Dubai (ISO 9001, 14001*OHSAS 18001 certified) Admin /Warehouse in Charge (February 2014-April 2015) Role:

Handling General administration & reception duties,

Assisting in the development of HR Policies & Procedures.

Maintain and develop personnel filing system.

Maintaining Employees Passport, Visa, Emirates ID, Medical Insurance details and arranging renewals during expiries.

Maintaining Vehicle registration details, follow –ups with Insurance companies for New/Renewal policy quotes and approvals, scheduling testing and registration.

Maintaining reports for Tenancy contract related to office and warehouses and timely renewals.

Preparing job request and maintenance logs for Vehicles, computers, Laptops, fridge, water coolers and printers.

Online application for Certificate of Origin in Dubai Chamber of Commerce website, preparation of Invoices, packing list for outgoing deliveries.

Liaise with shipping companies for import /export for tools and equipment’s for overseas works.

Handling, storage and distribution, Preparing stock report

Establishes proper warehousing and recording systems

Carries out regular trips to ensure that material forwarded to projects has been received and properly accounted for at their destinations,

Devises methods of stock control, closely monitors warehousing management,

Preparation of Equipment history, Job requests, maintenance logs.

Plan Daily Operations and supervises respective staff

Responds to any queries and complaints about equipment’s and machineries

Collecting damage equipment’s from different sites, and arrange them for repair

Checking machinery that is due for calibration and informing the officials.

Handling petty cash and Preparation of petty cash statement at respective work sites in case of long ongoing projects.

Allocations of machinery to different sites

EDUCATIONAL QUALIFICATIONS, TRAININGS & ACHIEVEMENTS

Bachelor of Commerce [2014] - From University of Calicut, Kerala, India.

SIMCO Foreign Accountant (SFA), Tally9 ERP [2015] – SIMCO Business school Kerala, India

Tally 9 [2010] – From Micro space, Kerala, India

Basic First Aid with CPR & AED during August-2014 from Valpas Safety Services. Ice. PERSONAL DETAILS

• Date of Birth : 26th June 1992

• Languages Known : English, Hindi, Malayalam & Tamil

• Permanent Address : Madhavi Sadan, PO-Peringode, Dist.-Palakkad, Kerala- 679535

• Driving License : Valid UAE Driving License

• Passport No : L2978750

• Marital Status : Single

• Nationality : Indian

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