Manager Assistant
Resume:
Alessia E. Coakley
*************@*****.***
OBJECTIVE: Seeking a full time position that will utilize my developed communication,
organizational, and problem-solving skills (Proficient in Microsoft Office: Word, Excel, QuickBooks, PowerPoint)
Education: Queens College of the City University of New York - BA Italian Language, 2008
Work Experience:
Law Office of Harlan A. Platz, P.L.L.C.- Human Resources Office Manager/Paralegal
Mineola, New York (2014-Present ) (Plaintiff Personal Injury)
•Select and review resumes for potential new employee hiring
•Staff training and development.
•Select and interview candidates for all available positions
•Draft department-specific employee announcements
•In charge of client disbursements and attorney billing
•Assess employee performance and issue disciplinary notices
•Organize employee schedules, time off and sick days
•Drafting and disbursement of employee performance reports
•Designed and disbursed new employee packages
•Drafting and preparation of pleadings, discovery, motions and correspondence
•Calendar management for all court appearances, depositions and in/outside office meetings
•Electronic Case Filing for all legal documents
•Negotiated settlement with adversaries
•In charge of maintaining and organizing clients’ medical records for depositions and trial
•Prepared witnesses for trial and witness interviews
•Attended with and prepared clients for defendant medical examinations
•Manager of all administrative duties including but not limited to answering phones, ordering office supplies, paying invoices, maintaining employee schedules, scheduling and conducting new employee interviews
•Trained incoming paralegals/interns to review, request and maintain medical records
•Met with clients for initial consultations and new case evaluations
•Translator for all Italian clients and written correspondence for Italian speaking clients
Baker Sanders, LLC-Human Resources Assistant/Department Manager/Paralegal
Garden City, New York (2013-2014) (Copyright)
•Calendar management for the Copyright Infringement Department
•Paralegal/Assistant to three partners and four associates
•Hourly billing of all litigation events
•Drafting and preparation of pleadings, motions and discovery for Federal Courts all throughout U.S.
•Electronic Case Filing for all legal documents filed in Federal and State Courts
•Assistant to partners and associates for trial preparation
•Written/oral communication with adversaries and clients
•Annotations of deposition transcripts for trial preparation
•In charge of reviewing and processing of all incoming court orders
•Monitors all incoming calls and correspondence to the Copyright Infringement Department
•Drafting of settlement agreements and keeping track of settlement payment deadlines before drafting and filing Notice of Dismissal with Prejudice
•Assistant to the Human Resources Department for employee management and schedules
Mavromihalis, Pardalis & Nohavicka, L.L.P.- Human Resources/Office Manager/Paralegal
Astoria, New York (2009-2013) (Commercial/Criminal/Insurance)
•Select and review resumes for potential new employee hiring
•Staff training and development.
•Select and interview candidates for all available positions
•Draft department-specific employee announcements
•In charge of client disbursements and attorney hourly billing
•Organize employee schedules, time off and sick days
•Drafting and disbursement of employee performance reports
•Designed and disbursed new employee packages
•Assess employee performance and issue disciplinary notices
•Negotiated Settlements
•Federal/State Court appearances- second seat on hearing at counsel table
•Prepared files for motions and trials
•Drafted pleadings
•Written/ oral communication with adversaries and clients
•Prepared witnesses for trial and witness interviews
•Trained incoming paralegals to review and respond to discovery
•Digest/annotated deposition transcripts for trial and legal billing
•Drafted discovery documents (State and Federal Court Discovery)
•Prepared deposition strategy outlines
•Plaintiff Personal Injury- Handled new client intake and reviewed possible cases with attorneys prior to retaining clients. Sent all correspondence of representation to insurance companies. Communication with clients, doctors and experts. Drafted all pleadings, Verified Complaints, Bill of Particulars, Motions, HIPA Authorization forms. Kept track of all medical records and Expert Witness reports for trial.
•Excellent interpersonal and telephone skills due to my constant interaction with internal and external staff, clients, and governmental agencies. Responsible for a high volume of phone calls, e-mails, mail and faxes
•Managed hourly billing
Poisson & Hackett Attorney at Law: Office Manager/Legal Assistant
Garden City, NY (2006-2009) (Foreclosure)
•Oversaw legal operations such as the management of payables and various other legal procedures in a timely manner. General law office duties.
REFERENCES AVAILABLE UPON REQUEST
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