Legal Executive Assistant

Location:

El Cajon, CA

Posted:

July 04, 2020

Contact this candidate

Resume:

SARA MANCHEGO LOVATO

*** ********** *** #**

El Cajon, California

Cell: 303-***-****

**********@***.***

WORK EXPERIENCE:

AKERMAN LLP, Denver, CO

Legal Administrative Assistant 9/19—4/20

Mid-size law firm/Labor & Employment Department. Support to senior Professional Employment Organization (PEO) attorney, 2 associates and 1 paralegal. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, and data; coordinating PEO deadline preparation for 100+ companies. Input, redline, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. Prepare expense reports (ChromeRiver), complete client/matter forms, request conflicts of interest checks (InTapp). Responsible for entering court related dates/deadlines (Compulaw) as well as reminders. Electronic filings in ICCES and CM/ECF PACER.

DANNIS, WOLIVER, KELLEY, Long Beach, CA 9/16—2/19

Legal Secretary

Mid-sized education law firm in LEAP (Labor Employment and Personnel) education law, representing school districts in certificated teacher dismissals as well as staff classified dismissals. Support for 3 attorneys and responsible for preparation of hearing binders, confidential investigation binders, electronic filings, and in-house filing. Also support BP&C (Business Property & Construction) attorney in preparation of financial documents relating to bonds used for school district developmental use. Responsible for culmination of original documents and preparing closing binders and closing cd transcripts.

[Various short-term temporary positions] 3/16—9/16

BOWIE, ARNESON, WILES & GIANNONE, Newport Beach, CA 8/15—3/16

Legal Secretary

Administrative and secretarial support to owner/manager/partner as well as providing support to Senior Paralegal/Assistant. Responsible for Paralegal overflow, i.e. heavy typing projects, research Secretary of State (various states) website for LLC and corporate formation documents and maintenance of documents. Burn cds with formation documents for clients. Maintain owner’s contacts in Outlook as well as acting as a personal assistant.

CROSBIE GLINER SCHIFFMAN SOUTHARD & SWANSON LLP, Carmel Valley, CA 1/15-4/15

Legal Secretary (temporary assignment)

Christina Baker, Division Manager/LegalStaff/5075 Shoreham Place/Suite 235/San Diego, CA 92122

Office: 858-***-****

* Prepare multiple drafts of agreements using redlining features, e.g., construction agreements,

acquisition and construction loans, reciprocal easement agreements, option agreements, joint

venture agreements and commercial leases

* Reviewing tenant executed leases

* Maintain status charts

* Performing transcriptions of dictation

* Assist in documenting and inputting attorney billable time and reimbursable expenses

FRANDZEL ROBINS BLOOM & CSATO, L.C., Los Angeles, CA 6/14-9/14

Legal Document Review Assistant (temporary assignment):

Jennifer Westmore, Executive Recruiter/Select Staffing/801 S. Grand Avenue/Suite 125/Los Angeles, CA 90017 Office: 213-***-****

Assisted in large scale commercial and residential loan document review project. Major bank transferred loans to another bank (approximately 4,000+ loans) due to acquisition. Responsible for daily updating specific, detailed information regarding each loan onto spreadsheet for each team member. Last phase of project included entering/updating/revising information into one extensive combined master spreadsheet for all teams.

MACERICH, Santa Monica, CA 3/14 - 5/14

Lease Administrative Assistant (temporary assignment):

Gloria Pacheco Pueblos, Senior Recruiting Manager/Matura Farrington/700 S. Flower/Suite 2505/Los Angeles, CA 90017 Office: 213-***-****

Administrative support for senior in-house real estate counsel and two senior lease administrators with responsibility for producing high volume of leases and lease amendments for company. Responsible for creating initial document work folders, included entering various specific information in detailed layered CRM database for each project. Duties included: Creating and sending clients documents via email or Federal Express and logging information in database. Accountable for recording incoming client executed documents and processing for parent company execution. Process included attaching final executed document(s) and email into database and breaking down of folders: organizing loose documents, business memos and correspondence and creating an index and table of contents. Strict daily deadlines with time sensitive documents.

SHERMAN & HOWARD LLC, Denver, CO 12/07– 9/13

Legal Secretary/Assistant: Provided administrative/secretarial support to two Senior Tax and Estate Planning Attorneys and a Senior Paralegal. Duties included: Organizing daily schedule (electronic filing deadlines, in-house meetings, outside client signings and client calls), emails and screening calls, database research and record keeping. Responsible for estate plan cover letters, and communication with clients with heavy calendar and scheduling. Covered general fill-in work for other departments within the firm and planned and prepared video recordings of signings. Performed high-level duties which included assisting in preparation of estate planning documents (wills, trusts, powers of attorney, HIPAA), maintained several department calendars and managed three client databases, in a fast-paced work environment. Position required organization, ability to manage multiple priorities and production of high volume of accurate work. Managed electronic filings (Lexis Nexis and ICCES Management).

SCI REAL ESTATE INVESTMENTS, INC., Los Angeles, CA 4/06-7/07

Legal Assistant: Administrative/Secretarial support for In-House Counsel, General Counsel, Associate Counsel and Senior Paralegal. Assisted with review and editing of various agreements (Purchase and Sale, LLC, Call, Property Management, Asset Management) needed to complete sale and closing of property deals. Duties included: Assistance with employment litigation matters, review of outside invoices, general corporate matters and maintenance of department filing system. Responsible for daily property file maintenance, corporate minute book maintenance, confidential employment agreements, trademark files, expense reports and various administrative duties.

CHRISTIE, PARKER & HALE, LLP, Pasadena, CA 5/05-3/06

Trademark Prosecution Secretary: Secretary to a Partner and Paralegal. Assisted in various online and paper trademark filings with the U.S. Patent and Trademark Office. Assisted in domestic and international trademark opposition matters regarding trademark disputes. Maintained daily, weekly/monthly calendars for due dates and deadlines, initiated and prepared filings for attorney review.

CARLSMITH BALL LLP, Los Angeles, CA 6/00-5/05

Legal Secretary: Secretary to two Partners and an Associate: Corporate Attorney, Corporate Associate and Trademark Attorney. Assisted in Closings, UCC filings, Finance Statement filings and corporate document filings. Responsible for general correspondence, revising/editing/redlining contracts, agreements, etc. Maintained corporate minute books and filings of various corporate organizational documents. Responsible for indexing of closing documents, copying and client relations. Also provided administrative and secretarial support for Director, Latin American Operations. Duties included: Maintenance of several calendars, extensive travel arrangements, expense reports, maintenance of several databases, heavy client relations (with scheduled international conference calls), scheduled in-house marketing meetings, typed correspondence, and produced mass mailings. Back-up for Estate Planning attorney, duties included preparation of wills, codicils, and correspondence related to estate planning.

REISH & LUFTMAN, Los Angeles, CA 2/99-6/00

Legal Secretary: Secretary to two Senior Partners: Tax and Estate Planning Attorney and Corporate Attorney. Assisted in preparation of documents for Mergers/Acquisitions. Responsible for calendaring, correspondence, revising/editing of wills, trusts and other estate planning documents. Also responsible for typing/revising/editing of minutes, by-laws and other corporate documents. Phones (included scheduling conference calls) and heavy client relations. Other duties included: Filing of client documents in safe and other miscellaneous filing.

SKILLS:

Computer Hardware/Software/General

Microsoft Word 2010, 2013, Microsoft Access, Microsoft PowerPoint, Microsoft Excel, Compulaw Vision, HotDocs, CRM, Omega, Elite, Axiom, iManage, Carpe Diem, Paper Port, Adobe, E-filing (ICCES, PACER), ChromeRiver, InTapp (Conflicts and maintenance)

EDUCATION: University of Colorado Community College of Denver

SARA MANCHEGO LOVATO

853 Cherrywood Way #14

El Cajon, California

Cell: 303-***-****

**********@***.***

REFERENCES: Sirenia Jimenez (former supervisor)

Attorney at Law

Dannis Woliver Kelley

562-***-****

********@******.***

Penny Curtis (former trainer and supervisor)