Office Data

Curriculum Vitae

MOUNIKA.K

Mobile No: +91-900*******

Email: adeawh@r.postjobfree.com.

No: 19A, pachiyappan Street,

Arumbakkam, Chennai-106.

CAREER OBJECTIVE:

Highly motivated, confident individual with exceptional multi-tasking and organizational skills. Ability to exhibit confidentiality, discretion, diplomacy and professionalism when dealing with Superiors & team colleagues. Possess a proven ability to assist managers with their secretarial and administrative schedules. EDUCATIONAL QUALIFICATION:

• Under Graduation: Bachelor of Engineering (EEE)

• Name of the University: Anna University, Chennai. WORK EXPERIENCES:

KEY ATTRIBUTES:

1. Attendance Collection & followup with Payroll team –

- Need to check the below points

a) Attendance collection along with addition deletion list. b) In add & del employees Father name & dob details to be checked c) Left and long absent employees Salary advance to be checked d) Employee wise day to day mandays, OT, food Deduction checking e) Page wise total updation

f) Received attendances jtrac to be initiated to the next level

- Need to take follow up with the branch payroll team for the below points a) Open jtrac status – to collect the pending attendance by taking followup with concerned operations team

b) Partial audit jtrac status - to finish the pending attendance and to move the trac to full audit c) Full audit jtrac status – All attendance whether processed or if any pending from the attached attendance – need to highlight or inform the same to branch payroll team 2. Salary Checking & Processing:

- After jtrac moved to Payroll team – while doing Payroll team - a) Need to check the Client information based on the below points : Cut off site & month days – 26-25 or 1-31 or Default-26 days . Mandays - As per the mandays attendance .

Lumpsum – As per the deployment need not to excess the mandays S.OT / Sh.cont – as per client NCI

D.OT - need to check Calculation also whether it is gross or basic+da only. b) Employees salary comparison checking

Current salary – already existing gross

Old salary – Previous gross or if any

Revised gross – if any – need to check as per the PRJ trac or SAP Rev cost c) Employees Attendance sheet checking

Employee wise attendance to be checked in random wise Mandays updated in sap as well as the hardcopy/softcopy attendance need to be tallied Page wise attendance input to be tallied along with the data updated in sap Present / absents / Leave / paid leave & also client seal & sign / client authorized mail if it is in excel

New Employees to be created based on Addition & deletion Need to check as per the addition & deletion list

- New employee creation

- Promotion or Trasnfer of employees

Prj Trac to be checked if any additional category in kept pending for updation for the respective client

d) Deductions part – if there is any deductions like Uniform deduction – Need to check incl GST or not

Food deduction – Need to check incl GST or not

Other advances if any availed from branch

- Coordinate with the branch team if any deviations on above Moving the jtrac to Correction and taking follow up to move the trac for full audit. Sending mails & getting approvals to process any deviations or pending

- All the above conditions satisfied – then the salaries will be processed for payment. Need to take followup with Finance team until salary payment done 3. New clients salaries:

- Need to check As per PRJ Trac details

a) NCI details – New Client information like Contract start date, Mandays / lumpsum, month days, S.OT/D.OT with calculation if any, CTC details per the costing or internal if any. b) CTC Structure as per the SAP updation

Employees details like designation & costing breakup assignment

- All the above conditions satisfied – then the salaries will be processed for payment, if any deviation sending the trac for correction & get it done correctly and then proceed for payment. 4. Statutory Remittance:

a) PF & ESI preparation:

Need to prepare the Abstract report like all the below conditions: a. Regular salaries (Current month)

b. Missed out salaries (Previous months i.e omitted) c. Manual salaries (i.e once in one location processed in automation, same canot be processed, hence, manual upload will be done)

d. Arrears (Incremental arrears or Difference salaries processed for the particular month) e. Miscellaneous payments (with ESI )

- After preparing Abstract data is need to check with GL ledger booked in automation. After verifying done is ok, then need to prepare the below reports f. ESI Online remittance data preparation for ESI challan generation,ECR data preparation

(including all conditions need to check like aged / NCP days/pension zero cases) b) P.Tax preparation:

Need to prepare the Abstract report like all the below conditions: a. Regular month P.tax (current month)

b. Missed out p.tax (Previous months i.e after remittance – salaries processed data)

- Also as per the region – need to check the P.T Slab and need to prepare the data accordingly and send it to finance for payment processing.

c) Staff Welfare: Need to prepare deduction report as per the salaries processed and missed out salaries.

5. Missed out salaries processing

All the conditions stated above for salary processing is need to check with proper approvals. Need to take confirmation with billing team, whether the missed out attendance billed or not

(For example – like Shriram client – billing and client approval is compulsory) Then only salaries will be processed for payment.

6. Arrears Processing

a) Incremental arrears – Need to check As per PRJ Trac details –

- CTC details - revised salary breakup and particularly each & every component like basic+DA, HRA, Spl.Allow, Other allow / Leave wages and etc wherever the PF is effective on those need to check properly

- If it is double OT then need to check rate – existing & revised

- Arrear increment effective date (Surely concentrate if it is cutoff site)

- Arrear invoice – need to check paid days & revised cost, existing cost for the arrears processed

- If there is any deviation need to move the trac for correction / billing correction – and then after get it done correctly need to post the arrears accordingly. b) Difference salaries – If there is any internal announcements in changing the salaries and designations – need to check proper approval and then to proceed. 7. Full & Final Settlements

a) As per the client request or appropriate approval need to prepare leave wages & bonus for the particular employees – based on the type of client i.e whether the above two are paying monthly or yearly

– need to check

b) Need to check current leave wages & bonus wages amount already paid or not b) If any advances pending for against the employees same to be deducted from this earnings Then only process the payment.

8. Annual preparations like leave wages & Bonus wages After preparation of leave wages & bonus wages final verification need to check below points

- If anything we are paying monthly – need to check and remove those data

- If any client has changed leave wages & bonus - in mid of the period i.e from monthly to yearly and yearly to monthly – then need to check – then remove and add accordingly.

– whether any employees paid through full & final settlements – then need to remove those employees data

– If any advances pending for left/ long absent employees same need to be adjusted in this leave wages & bonus wages. And after this Advance file need to update accordingly. Currently Working in “Updater service Pvt Ltd - as “PAYROLL EXCECUTIVE” From Dec 2019-TillNow . Key Responsibilities

1.Recruitment:

● Co-ordination with Technical panel and understanding their requirements, defining job positions.

● Resourcing, screening and shortlisting resumes through various job portal or else internal reference, head hunting .

● Shortlisting the resume based on desired Skills and experience

● Advertising vacancies, screening and shortlisting resumes.

● Conducting telephone and personal interviews in coordination with department heads.

● Preparing offer letter,. employment contract and job descriptions, completing joining formalities and documentation.

2 . HR Administration

● Maintaining employees personal files and records.

● Designed policies and various HR forms and induction program.

● Tracking attendance maintaining leave records, PF records, issue letter, etc.

● Preparing of full and final settlement.

● Generation of experience letter, relieving letters.

● Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, absenteeism notice, warning letter, showcase notice, experience/ service certificate, relieving letter. 3.HR payroll and statutory compliance.

● Responsible for Hr, benefits and payroll functions for both Admin and marketing employees.

● Managing all payroll process from tracking, processing of attendance data in attendance system and maintaining leave records etc to process the salary throughout source payroll software ( bio metric attendance system savior software and payroll software ramco system).

● Generate monthly salary for employees opening of bank A/c of all the workers and take out their report at every month end (pay slip, salary registers).

● Monthly computing ESI and PF details have to be completed and paidto govt bodies.

● Completing their joining formalities, ESI declare, nomination form, form 11,form of gratuity, nomination form in death case.

● Keeping tracks of temporary and permanent ESI of all, generating TIC card and employees biometric card by ESIC officers.

● Taking care of whole ESI and PF statutory compliance and submitting ESI contribution and generating challen, submitting ESI half-yearly to ESI office.

● Making PF monthly payment in online portal, monthly PF return and yearly return submitting to PF office.

● Updating UAN number and collecting and updating KYC documents in Of site.

● Pf settlement and PF loan processed and submitting to PF office.

Past working in “STAR HEALTH ALLIED INSURANCE CO PVT LTD ”- NUNGABAKKAM as “HR-Executive – HR Department” From Sep 2014 to Dec 2018.

Key Responsibilities:

● Maintaining stock of stationery for corp office .

● Getting approval from competent authorities for maintenance payment, EB payment

● Telephone bill payment of 200 + offices. Allocating housekeeping things for corp expenses for (AM,BM,ZM,RVO),Updating inwards & outwards office.

● Maintaining the file -Purchase order, Letter of Intent, Approved billing breakup TES bills. Preparing travel letters.

● Booking rooms & arranging for transportations. Stocking auditing brochure, claims forms, policy conditions .

● Auditing printing bills for all brochure claim forms,policy conditions. various records and registers,Preparation courier bills,

● Managing services of the contractors - Civil housekeeping, Electrical, plumbing. Maintenance of AMC’s of Gensets, air conditioners etc., Updating the asset details on

daily basis.Sending circulars .

Past working in “STAR HEALTH ALLIED INSURANCE CO PVT LTD ”- NUNGABAKKAM as “HR-office – Admin Department” From Mar 2014 to Sep 2014.

STRENGTHS:

• Energetic Self-starter with perseverance and perspicacious attitude.

• Desire for innovation and continuous learning.

• Good Analytical Skills, quick learner.

SOFTWARE SKILLS:

Programming Languages: SAP PRD,,Kelsa Tool TABLUEA TOOL,MS-tools jtrac etc. PERSONAL DETAILS:

Father name : E.kuppuswamy

Date of Birth : 06.09.1991.

Nationality : Indian

Marital Status : Single

Languages Known : English, Tamil.

Hobbies : listening to music.

DECLARATION:

I hereby declare that all the information given above is true to the best of my knowledge and belief. Location : Chennai yours sincerely

Date : Mounika.K

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