Executive Assistant Manager

CURRICULUM VITAE

PAYAL NANDY

Flat-** B, Balaji Society

Sector-3, Dwarka, ND-110075.

CAREER OBJECTIVE

To work in a challenging and dynamic environment thereby keep adding values to myself and simultaneously contribute to the growth and success of the organization I represent.

WORK EXPERIENCE

1.Shriman Consultancy as Team Leader (08.03.2019-30.06.2020) Work from Home.

Guiding the team to complete the Projects.

Follow up for the weekly Reports.

Handling queries and calls.

Signing of Time Sheets.

Prioritizing mails.

Request handling for placing candidates.

2. ZS Associates Private Limited (South City, Gurgaon) as an Administrative

Assistant (June 2015- August 2018).

Key Responsibilities:

Manage Calendars, coordinate and update daily appointments using own judgment in the absence of direct instructions.

Client Management- E-mails, Projects and maintained confidential Reports.

Expense Management – for London & Zurich Clients, Principals and Managers.

Anticipate, plan and ensure meticulous travel arrangements-which are often complex and highly flexible.

Prepared presentations, compiled, analyzed and edited Reports.

HR related activity-support for expense management.

Maintain easily accessible electronic and paper files, including keeping all relevant databases up to date.

Support in yearly Group/Individual audit for KM Team.

Corporate events, festivals and office celebration.

Updating Administrative SOPs.

Vendor Management.

Co-ordinate project- based work – Outlook Photography Project, review operating practices and implement improvements where necessary.

Maintained a very high level of confidentiality.

Hotel reservation’s and timely follow up for the same.

Handled Outlook Photography Project for KM Team, individually.

Maintain easily accessible electronic and paper files, including keeping all relevant

databases up to date.

Demonstrate strong interpersonal skills and ability to build successful working

relationships within the firm and with Client offices.

Delivered sessions on Expense Reports and imparted training of new software’s.

Mentor my colleague for operation work like security arrangement-access cards,

projects etc.

3. URS Consulting India Private Limited as an Secretray (June 2013-Sep2014).

Key Responsibilities:

Provide administrative support to VP & Directors.

Process comprehensive expense reports via SAP and approve expenses on behalf of

Executives.

Manage complex and frequently changing travel arrangements and coordinating pre-

planning of trips.

Manage multiple task and conflicting priorities, sometimes under pressure with

accuracy, flexibility and attention to detail.

Manage Key aspect including calendar management, weekly org chart update, monthly

Payroll submission, leadership visits etc.

Organizing, planning and coordinating support for meetings. Accurately record minutes

of Meetings.

Performing office duties that include ordering supplies and managing a record database.

Assist with team building initiatives and overall support for maintenance of

organizational culture and employee morale.

Physical Record Management of all Contracts.

Booking/arranging of meeting rooms, VC rooms, telepresence for scheduled & emergency meetings.

Record, transcribe and distribute minutes of meetings.

Maintaining annual calendar of birthdays & service anniversary for all HOD’s.

Planning Off-sites for HOD’s (Exploring & Planning venues, coordinating dates).

Team celebrations (Festivals, weekend, team achievements etc).

Prepared and analyzed legal documents, NOC etc.

4. Bharti Airtel Ltd (Gurgaon) as an Executive Assistant ( March2011-

May2013).

Key Responsibilities:

Set up internal meetings, circulate the agenda and maintained calendar appointments.

Assisted in preparing reports, presentations and other documents using Microsoft office products such as Power Point, Excel and Word.

Coordinate with Vendors and Auditors.

Research and Prepare reports by collecting and analyzing information.

Managed events for Clients by making the arrangements for logistics, accommodation and setting up meetings.

Liaise with internal staff at all levels.

Responsibly planned and conducted meetings as an executive assistant.

Booked meeting rooms for the Clients and air tickets with hotel reservations.

Demonstrated ability to receive and make calls efficiently.

Prepared reports using excel workbook. Maintained department filing of important documents and reports of customer survey audit.

Arrangement of transport /cab for my Manager’s and Partners.

Supervised and scheduled appointments.

Interacted with incoming visitors and maintained the visitors/partner entry register.

Day to day handling of office correspondence and mails efficiently.

5. Ernst& Young Pvt Ltd ( Golf Course, Gurgaon) as an Executive Assistant

(March 2005 -Jan 2008).

Key Responsibilities:

Managed Partner’s calendar, arranged meetings and other administrative support activities.

Took notes in meetings, recapping action points and support project management.

Prepared all kinds of documents: visa letters, presentations etc.

Handled confidential files for CA inters.

As an part of the Learning and Development Team, maintained the attendance sheets of various training programs and made training calls to the employees and the managers for the various training development programs.

Responsible for managing travel both (Domestic and International) includes Flights/Hotels/Cabs/Forex/Travel insurance.

Submitted Partner’s expenses and having quarterly meeting to review it.

Was actively involved in the CSR activities as conducted by the organization.

Provided administrative support to the HR Manager and the L&D Manager.

Demonstrated ability to receive incoming calls from Clients/Partners efficiently as an executive assistant.

Maintain Confidential Filing (CA intern work diaries).

Used various software tools to enter the data efficiently for the human resource team.

Coordinate with the trainers time to time to book the flights, hotels for the trainers and arranged their training schedule, meetings etc.

Prepared Reports, extracted and compiled them simultaneously. Voluntary participated in the Corporate CSR Program conducted by the organization.

PROFESSIONAL QUALIFICATIONS

Spanish course from Institute of Cervantes C.P. New Delhi (2009-2012)

Completed a ( DNIIT COURSE ) from NIIT South- Extension New

Delhi (2002-2004).

Proficient with Microsoft Office Tools including Ms Word, Excel, Power

Point from (APTECH South Campus New Delhi -2001).

PROFESSIONAL TRAININGS

Health & Safety online training

Code of Conduct Training

Time Collection System & Comprehensive Europe by URS

Data protection and Client Confidentiality Training by ZS.

TOOLS

Worked with various software portals like SAP, Taleo, CRM, Chrome River, Deltek Time

Sheet, Concur,LMS etc.

ACADEMIC QUALIFICATIONS

Post Graduation in Business Administration from Annamalai University (2002).

Diploma in Business Administration from All India Institute Of Career Studies,

Chennai (2001).

Completed B.COM (PASS) Degree Course from Calcutta University (2000).

Completed Class XII C.B.S.E from Army School, Bengdubi in Commerce Stream

(1997).

Completed Class X C.B.S.E from Air Force School Nagpur (1995).

AREAS OF INTERESTS

Listening to music, sketching, reading, travelling, interacting with people & learning foreign

languages.

GENERIC SKILL SET

I possess Good Communication, Decision Making, Time Management and Solution -Oriented

Skills, Multitasking, Positive and Professional attitude, Self-motivated, Discretion .

Languages

English

Hindi

Spanish

Bengali

Arabic

PERSONAL DETAILS

Email : ********@*****.**.**

Twitter : @pay_al29

Mobile : 882-***-****

Contact this candidate