Office Manager, Administrative/Travel Supervisor/Coordinator/Assistant
Resume:
NATALYA OVCHINNIKOVA
*******.*******@*****.***
Kazakhstan, Atyrau city, Sary-Arka Ave.
https://www.linkedin.com/in/ovcn1709
OBJECTIVE
To work in a reputable Company where I could utilize my team development and supervisory skills, administration experience and communication expertise. ACHIEVEMENTS & AWARDS
2018 TCO FGP Bronze Award for ability to focus on the work, build relations, inspire, bring a significant positive impact to the project and acknowledgment of alignment with TCO High Performance Behavior: Simplify, Deliver Results, Embody One TCO and Role Model Cost Discipline. EDUCATION
Atyrau Institute of Oil and Gas (Republic of Kazakstan, Atyrau city) Bachelor Degree
Engineer-Ecologist (The safety of human life and protection of environment) West-Kazakhstan Engineering-Technological University (Republic of Kazakhstan, Uralsk city) Bachelor Degree
Finance
SKILLS
Level 5 (expert): organized, diligent, flexible, punctual, responsible, customer service oriented, time management, communication, fast decision making, problem solving, team work. Amadeus, iLogistics.
Level 4 (advanced): Microsoft office, Sharepoint, Ariba, JDE E1, Visio AREAS OF EXPERIENCE
Team development, function interface coordination, administration, planning, mobilization, travel/visa support.
TRAININGS AND COURCES
2018 Sharepoint Power User
2017 Lean Sigma white belt
2013 MS Expression Web2
EXPERIENCE
18.10 2019 - Today
06.2017 - 06.2019
05.2016 - 06.2017
10.2015 - 04.2016
10.2014 - 20.2015
Defender Engineering LTD (Arctic Group International affiliate) OFFICE MANAGER
Providing comprehensive administrative support and supervising staff; Acting as a liaison between departments, outside vendors and staff members; Organizing, supervising and facilitating the workflow; Managing office personnel (receptionists, translators, admins, expediters); informing employees about decision made, determining degree if employees responsibility, developing work performance standards and criterias;
Travel policy creation, updating and ensuring that all staff is informed and abide policy on daily basis; Submitting suggestions for management consideration of office work improvement; Conducting business negotiations;
Assisting the office staff to solve problems as they arise, taking actions to avoid any conflicts. KPJV Limited Kazakhstan (for Tengizchevroil LLP)
TCO FGP CONTROLS AND POWER TENGIZ SITE ADMINISTRATOR Senior management mobilization/demobilization, meet & greet, travel arrangements including rotational, business trips (500 employees). Onboarding visitors for the team; Interviewing/hiring/mentoring new admins for the team in Atyrau and Tengiz; General administrative responsibilities such as training enrollment, welfare, office/PPE supplies, IT support etc.;
Coordination VIP visits and Tawn hall preparations; Providing consulting and advisory support to Project Manager, Construction Managers and team members;
Project cross-function interface coordinator;
Leadership team action tracking and expediting;
Performance monitoring to improve personal and team development; Supporting project lessons learned actions.
KazMunaiGas Automation LLP (KMG and Schneider Electric BV) TRAVEL/LOGISTICS COORDINATOR
Responsible for mobilization/demobilization, travel arrangements including rotation and business trips for onshore/offshore staff (200 employees);
Supervision/monitoring of travel assistants' performance; Visa extension/cancellation arrangements for expat and local employees, registering expat employees in Migration Police, preparation of Letters of invitation; KMGA transportation schedule development and coordination, supervision/monitoring of transportation staff performance; organization and holding of monthly/weekly safety trainings for travel/transportation staff;
Implementation and realization of meet & greet, travel and safety procedures/policies; Organization of equipment/control cabinets delivery to onshore/offshore; Tendering (travel agencies, PPE supplies companies). Bolashak-Atyrau (for Tengizchevroil LLP)
TCO FGP TENGIZ ADMINISTRATIVE ASSISTANT
Responsible for travel arrangements, meet & greet for Tengiz based employees and visitors; General administrative staff including training enrollment, badge issuance, office/PPE supplies; Equipment orders upon request from FGP personnel (according to existing FGP procedure). Bolashak-Atyrau (for Tengizchevroil LLP)
TRAVEL COORDINATOR OF FUTURE GROWTH PROJECT
Visa extensions/cancellations for Chevron/TCO employees; Rotational travel arrangements;
Atyrau FGP transportation schedule development;
Pre-assignment agenda development for Chevron employees; Support implementation and realization of FGP meet & greet procedure. 02.2013 - 09.2014
02.2011 - 01.2013
05.2008 - 03.2011
07.2006 - 02.2007
KIS/Orion (for Tengizchevroil LLP)
ADMINISTRATIVE ASSISTANT OF TCO BUSINESS SERVICES DEPARTMENT Review and monitor payment of invoices in Ariba system; monthly accrual, forecast budget, staffing planning for BS department;
Maintain documentation on all administrative issues, HR documents; Support Language Services Supervisor in maintaining external/internal candidates, CVs and testing, combine conference/meeting assistant responsibilities; Responsible for business trips/VIP visits arrangements; Periodical replacement of Administrative Assistants in other departments (PGPA etc.). Bolashak-Atyrau (for Tengizchevroil LLP)
CONFERENCE/MEETING ASSISTANT
Responsible for organization of all meetings/conferences/Tawn halls in Tengizchevroil Head Quarters office
Otrar Travel, Carlson Wagonlit Travel
INTERNATIONAL/DOMESTIC TRAVEL AGENT
Ticket reservation and issue (private, rotational and business travel for Tengizchevroil employees) River Palace Hotel
RECEPTIONIST-ASSISTANT
Receptionists' general duties;
Provided written/verbal translation when required. LANGUAGES
Russian - native; English - fluent; Kazakh - elementary. INTERESTS
Reading: fantasy, science fiction, detectives
Sport activities: running, roller-skating
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